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Re: [gnso-improvem-impl-sc] Adopted SCI Review Requests from GNSO Council Meeting 16 April

  • To: "Aikman-Scalese, Anne" <AAikman@xxxxxxxxxx>, "'WUKnoben'" <wolf-ulrich.knoben@xxxxxxxxxxx>, "avri@xxxxxxx" <avri@xxxxxxx>, "gnso-improvem-impl-sc@xxxxxxxxx" <gnso-improvem-impl-sc@xxxxxxxxx>
  • Subject: Re: [gnso-improvem-impl-sc] Adopted SCI Review Requests from GNSO Council Meeting 16 April
  • From: Julie Hedlund <julie.hedlund@xxxxxxxxx>
  • Date: Thu, 23 Apr 2015 18:15:18 +0000

Dear Anne,

I'll work with the GNSO Secretariat staff to schedule a call for May 12 for
30 minutes..

Best regards,
Julie

Julie Hedlund, Policy Director

From:  <Aikman-Scalese>, Anne <AAikman@xxxxxxxxxx>
Date:  Thursday, April 23, 2015 1:40 PM
To:  'WUKnoben' <wolf-ulrich.knoben@xxxxxxxxxxx>, Julie Hedlund
<julie.hedlund@xxxxxxxxx>, "avri@xxxxxxx" <avri@xxxxxxx>,
"gnso-improvem-impl-sc@xxxxxxxxx" <gnso-improvem-impl-sc@xxxxxxxxx>
Subject:  RE: [gnso-improvem-impl-sc] Adopted SCI Review Requests from GNSO
Council Meeting 16 April

> Thanks Wolf-Ulrich and Julie.   I would like to proceed to schedule a call
> even though the office of Vice Chair is currently vacant.  We can certainly
> put that on the agenda for the call and if there are stakeholders who have not
> designated primary representatives per Julie¹s advice, I think scheduling a
> call  for May 12 might help that process along. I am hopeful that we can have
> a couple of working calls before Buenos Aires so that we have something to
> report in Buenos Aires ­ at least as to our approach to the two assigned
> issues.
>  
> Julie, can you please send a May 12 invitation?  ( I think we may only need 30
> minutes for this particular call unless others on the list disagree.)
> Thank you,
> Anne
>  
> Anne E. Aikman-Scalese, Of Counsel
> Lewis Roca Rothgerber LLP |
> One South Church Avenue Suite 700 | Tucson, Arizona 85701-1611
> (T) 520.629.4428 | (F) 520.879.4725
> AAikman@xxxxxxxxxx | www.LRRLaw.com <http://www.lrrlaw.com/>
>  
>  
>  
> 
> From: WUKnoben [mailto:wolf-ulrich.knoben@xxxxxxxxxxx]
> Sent: Tuesday, April 21, 2015 2:30 AM
> To: Julie Hedlund; Aikman-Scalese, Anne; avri@xxxxxxx;
> gnso-improvem-impl-sc@xxxxxxxxx
> Subject: Re: [gnso-improvem-impl-sc] Adopted SCI Review Requests from GNSO
> Council Meeting 16 April
>  
> 
> I agree, and would like to thank Lori for her willingness to continue with
> this office.
> 
> In addition I¹d like to mention the (unwritten) habit to split chair and
> vicechair offices between different SGs. This is helpful for balancing.
> 
>  
> 
> Re Anne¹s proposal for an SCI call I¹m fine with April 28, but before 19:00
> UTC.
> 
> Best regards
> 
> Wolf-Ulrich
> 
>  
> 
> From:Julie Hedlund <mailto:julie.hedlund@xxxxxxxxx>
> 
> Sent: Monday, April 20, 2015 10:57 PM
> 
> To:Aikman-Scalese, Anne <mailto:AAikman@xxxxxxxxxx>  ; mailto:avri@xxxxxxx ;
> mailto:gnso-improvem-impl-sc@xxxxxxxxx
> 
> Subject: Re: [gnso-improvem-impl-sc] Adopted SCI Review Requests from GNSO
> Council Meeting 16 April
> 
>  
> 
> Dear Anne,
> 
>  
> 
> Per item 1 below, I have sent a request to the list and also a reminder to
> have members confirm their Primary and Alternate representatives from each
> group as you had suggested.  I am still awaiting some responses.  Also, as
> Lori is now the Alternate member from the IPC she would not be eligible to
> serve as Vice Chair as only Primary representatives can serve as Chair or Vice
> Chair.  So, once we confirm Primary and Alternate members the next step would
> be to ask for volunteers for the position of Vice Chair and, if there are
> multiple volunteers, to proceed to an election per the Charter.
> 
>  
> 
> Best regards,
> 
> Julie
> 
>  
> 
> Julie Hedlund, Policy Director
> 
>  
> 
> From: <Aikman-Scalese>, Anne <AAikman@xxxxxxxxxx>
> Date: Monday, April 20, 2015 2:08 PM
> To: "'avri@xxxxxxx'" <avri@xxxxxxx>, Julie Hedlund <julie.hedlund@xxxxxxxxx>,
> "<gnso-improvem-impl-sc@xxxxxxxxx>" <gnso-improvem-impl-sc@xxxxxxxxx>
> Subject: RE: [gnso-improvem-impl-sc] Adopted SCI Review Requests from GNSO
> Council Meeting 16 April
> 
>  
>> 
>> Dear SCI Members and Staff,
>>  
>> Many thanks to Avri and staff for obtaining our work orders from the Council.
>> Moving forward, we need to:
>>  
>> 1.     <!--[if !supportLists]--><!--[endif]-->Address the Office of Vice
>> Chair.  (Lori held this post but has moved to the IPC so it may not be
>> appropriate for her to continue in that office given that it would result in
>> two officers from the same constituency.)
>> 
>> 2.     <!--[if !supportLists]--><!--[endif]-->Set a schedule for our meetings
>> to address the two assigned work items and to determine priorities and
>> timelines, e.g. address both items at once with subteams or address one item
>> at a time with the whole group?
>> 
>> 3.     <!--[if !supportLists]--><!--[endif]-->Discuss the ³periodic review²
>> aspect of SCI responsibilities and whether or not we need to be doing any
>> work in this regard at this time.
>> 
>>  
>> I am thinking it might be best to have a short call with members to address
>> these procedural matters before beginning our work on the two assignments
>> from Council. 
>>  
>> If we stick with the same day and time as in the past, could we do Tuesday,
>> April 28 or Tuesday, May 12?  (I am not available Tuesday May 5 due to the
>> International Trademark Association Meeting.)
>>  
>> Will members please reply with any thoughts you have regarding the above,
>> including call dates?
>>  
>> Thank you,
>> Anne
>> Anne E. Aikman-Scalese, Of Counsel
>> Lewis Roca Rothgerber LLP |
>> One South Church Avenue Suite 700 | Tucson, Arizona 85701-1611
>> (T) 520.629.4428 | (F) 520.879.4725
>> AAikman@xxxxxxxxxx | www.LRRLaw.com <http://www.lrrlaw.com/>
>>  
>>   
>>  
>> 
>> From:owner-gnso-improvem-impl-sc@xxxxxxxxx
>> [mailto:owner-gnso-improvem-impl-sc@xxxxxxxxx] On Behalf Of Avri Doria
>> Sent: Thursday, April 16, 2015 11:37 AM
>> To: Julie Hedlund; <gnso-improvem-impl-sc@xxxxxxxxx>
>> Subject: Re: [gnso-improvem-impl-sc] Adopted SCI Review Requests from GNSO
>> Council Meeting 16 April
>>  
>> Hi,
>> 
>> Thanks for reporting on this and for all your help in getting these written
>> and submitted.
>> 
>> So now there are two work items.
>> 
>> 
>> avri
>> 
>> 
>> 
>> On 16-Apr-15 11:43, Julie Hedlund wrote:
>>> 
>>> Dear SCI members,
>>> 
>>>  
>>> 
>>> As Avri Doria has previously reported, she submitted to the GNSO Council in
>>> March two SCI review requests (attached).  These were discussed during the
>>> Council meeting on 19 March, but action on them was deferred to the GNSO
>>> Council meeting on 16 April.   For reference, here is the link to the
>>> transcript from the 19 March meeting:
>>> http://gnso.icann.org/en/meetings/transcript-council-19mar15-en.pdf.
>>> 
>>>  
>>> 
>>> The two requests were placed on the Consent Agenda for today's GNSO Council
>>> meeting as follows: (See the agenda at
>>> http://gnso.icann.org/en/meetings/agenda-council-16apr15-en.htm.)
>>> "Item 3: Consent agenda (5 mins): 3.1 ­ Approval to refer two matters
>>> <http://gnso.icann.org/en/council/drafts>  (first submitted to the Council
>>> on 5 March 2015) to the GNSO's Standing Committee for Improvements
>>> Implementation (SCI). The first
>>> <https://community.icann.org/display/gnsocouncilmeetings/Motions+16+April+20
>>> 15>  concerning GNSO Council practices for proposing, seconding and
>>> amendment of motions and the second
>>> <https://community.icann.org/display/gnsocouncilmeetings/Motions+16+April+20
>>> 15>  on clarifying the Operating Procedures regarding the waiver and
>>> resubmission of motions."
>>> As there were no requests to have these items removed from the consent
>>> agenda, the items proceeded to a vote and were adopted.  See the resolutions
>>> at: http://gnso.icann.org/en/council/resolutions. If you wish to review the
>>> transcript of today's Council meeting it will be posted at:
>>> http://gnso.icann.org/en/group-activities/calendar#apr.  The MP3 is
>>> available at: http://audio.icann.org/gnso/gnso-council-16apr15-en.mp3. For
>>> reference concerning the Consent Agenda procedures, the relevant section
>>> from the GNSO Operating Procedures is included below.
>>> 
>>> Best regards,
>>> 
>>> Julie
>>> 
>>> Julie Hedlund, Policy Director
>>> 
>>> --------Excerpt from the GNSO Council Operating Procedures----------
>>> 4.9    Consent Agenda
>>> When preparing the meeting agenda, the Council Chair in consultation with
>>> the Council Vice-Chairs determines whether an item belongs on the consent
>>> agenda. All items that are subject to a different voting threshold than a
>>> simple majority vote (see ICANN Bylaws, Article X, section 3-9) or are
>>> subject to absentee voting (see section 4.4 ­ Absentee Voting) are not
>>> eligible for inclusion in the consent agenda. A numbered list of consent
>>> items is included as part of the meeting agenda. The list and supporting
>>> documents are included in the Council agenda in sufficient time to be read
>>> by all Council members prior to the meeting in accordance with section 3.3 ­
>>> Notice of Meetings of these Operating Procedures.
>>>  
>>> At the beginning of the meeting, the Chair asks members what items they wish
>>> to have removed from the consent agenda and discussed individually. If any
>>> Council member requests that an item be removed from the consent agenda, it
>>> must be removed. Council members may request that an item be removed for any
>>> reason. They may wish, for example, to discuss the item, to query the item,
>>> or to register a vote against the item. If an item is removed from the
>>> consent agenda, it is added to the meeting agenda for that meeting, unless
>>> the Council Chair in consultation with the Council Vice-Chairs determines
>>> differently.
>>>  
>>> When there are no more items to be removed, the Chair reads out the number
>>> of the remaining consent items. Then the Chair calls for a vote.
>>>  
>>> When preparing the minutes, the full text of (or links to) the resolutions,
>>> reports or recommendations that were adopted as part of the consent agenda
>>> are included. In addition the minutes should include a statement regarding
>>> the composition/threshold that approved the consent agenda.
>> 
>> 
>> 
>> 
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