Re: [gnso-improvem-impl-sc] Notes/Actions: SCI Meeting 24 March 2016

[Wolf-Ulrich.Knoben@xxxxxxxxxxx]

Thanks Julie,
I agree to this analysis. I understand that further discussion shall continue 
on SCI- rather than subtract level.

Regards 
Wolf-Ulrich

Sent from my personal phone

> Am 24.03.2016 um 21:36 schrieb Julie Hedlund <julie.hedlund@xxxxxxxxx>:
> 
> Dear SCI members,
> 
> Please see below the notes/actions captured from the SCI meeting held on 24 
> March.  Please let us know if you have any questions or comments.  During 
> today’s call it was agreed that discussion could continue on the list 
> concerning these notes/actions.  I’ve included the suggestions provided by 
> IPC, as these were included in today’s discussion.  The suggested changes for 
> your review are in red/brackets as indicated below.
> 
> Staff will separately send a notice for a call in two weeks on Thursday, 07 
> April at the usual time of 1800 UTC.
> 
> Kind regards,
> Julie
> 
> Notes/Actions re Remaining Issue on Chair/Vice Chair Elections:
> 
> ISSUE 2: Is there a gap to be addressed when the Vice Chairs' terms end at 
> the same time as that of the Chair, and no Chair is conclusively elected by 
> that time?
> 
> SCENARIO 1: A new GNSO Council Chair is not elected, but both Vice Chairs are 
> continuing on the Council.
> Suggestion: “In the case where no Chair is conclusively elected, the two Vice 
> Chairs shall jointly oversee the Chair election and conduct Council business 
> until such time as a new Chair is elected.”
> Pros: Simplest solution with minimal changes to the GNSO Operating 
> Procedures.  Used in Dublin.
> Cons: Are there concerns with the Vice Chairs conducting Council business? 
> 
> Notes: There were no objections to the Vice Chairs conducting Council 
> business.
> 
> **ACTION ITEM: The suggestion above is accepted.
>  
> SCENARIO 2: A new GNSO Council Chair is not elected, but one Vice Chair is 
> continuing on the Council, while the other Vice Chair’s term on the Council 
> is ending. 
> IPC suggestion:  If one Vice Chair seat is being vacated, the relevant House 
> should appoint an Interim Vice Chair to work with the continuing Vice Chair 
> in the other House to conduct Council business.
> 
> Suggestion: “In the case where one of Vice-Chair's terms on the Council ends 
> at the same time as the Chair, and no Chair is conclusively elected, [OPTION 
> 1: the remaining Vice Chair shall oversee the Chair election and conduct 
> Council business until such time as a new Chair is elected] OR [OPTION 2: the 
> House with a vacant Vice-Chair position shall designate an Interim Vice Chair 
> to join the continuing Vice Chair would to oversee the Chair eletion and 
> conduct Council business.  The deadline for the vacant House to designate its 
> Interim Vice Chair is 10 calendar days following the Council meeting at which 
> no Chair was conclusively elected [OR: 14 calendar days following the Council 
> meeting at which no Chair was conclusively elected] [OR: 1 week prior to the 
> next scheduled GNSO Council meeting.]
> 
> Pros: A simple solution with minimal changes to the GNSO Operating 
> Procedures.  Similar to the procedure in Dublin.
> Cons: One one House is represented in the Vice Chair position.  Are there 
> concerns with one Vice Chair conducting Council business? [Note: The 
> previously noted disadvantage would no longer apply if the other House can 
> designate an Interim Vice Chair.]
> 
> Notes:  There were no objections to the Vice Chairs (including an Interim 
> Vice Chair designated by a House) conducting Council business. 
> 
> Question: What is the time limit for the vacant House to to designate an 
> Interim Vice Chair?  Note the three options suggested during the call: 1) 10 
> calendar days after the failed Chair election; 2) 14 calendar days after the 
> failed Chair election; or 3) 1 week prior to the next scheduled GNSO Council 
> meeting.
> 
> ** ACTION ITEM: Review additional text in red/brackets above and indicate 
> which deadline option you prefer.
> 
> SCENARIO 3: A new GNSO Council Chair is not elected in the first round, and 
> neither of the two Vice Chairs is continuing on the Council. 
> IPC Suggestion: should be clear that an appointed Interim Vice Chair is not 
> prohibited from continuing as Vice Chair after the Council Chair election is 
> concluded, provided the relevant House agrees on that Vice Chair continuing.  
> “their service in those roles would end” should be clarified.
> 
> Suggestion: “In the case where both Vice-Chairs’ terms on the Council end at 
> the same time as the Chair, and no Chair is conclusively elected, this 
> procedure would apply: Each House should designate a new or continuing 
> Councilor, which may include the voting and non-voting NCAs, to temporarily 
> fill the role of Vice Chair on an interim basis, not as an elected Vice 
> Chair. The deadline for each House to designate its Interim Vice Chair is 10 
> calendar days following the Council meeting at which no Chair was 
> conclusively elected [OR: 14 calendar days following the Council meeting at 
> which no Chair was conclusively elected] [OR: 1 week prior to the next 
> scheduled GNSO Council meeting.] The Designated Interim Vice Chairs will 
> co-chair the Chair election and conduct Council business until such time as a 
> Chair is conclusively elected. Once the election is completed their service 
> in those roles would end. Candidates for Chair will not be eligible to serve 
> as Designated Interim Vice Chairs, to avoid potential conflicts of interest. 
> [However, Interim Vice Chairs are not prohibited from being appointed as 
> continuing Vice Chairs by their respective Houses following a successful 
> Chair election.]
> 
> Pros: Avoids changes to the Bylaws or a Special Circumstance vote.
> Cons: Not clear if there are concerns from the Council or the NomCom for the 
> non-voting NCAs to be included, or conducting Council business.
> 
> Notes: 
> - Strike “non-voting” from the NCA option.  
> - Add "The deadline for each House to designate its Interim Vice Chair is 10 
> calendar days following the Council meeting at which no Chair was 
> conclusively elected OR: 14 calendar days following the Council meeting at 
> which no Chair was conclusively elected OR: 1 week prior to the next 
> scheduled GNSO Council meeting”. 
> - After “potential conflicts of interest” add, “However, Interim Vice Chairs 
> are not prohibited from being appointed as continuing Vice Chairs by their 
> respective Houses following a successful Chair election."  
> 
> ** ACTION ITEM: Review additional text in red/brackets above and indicate 
> which deadline option you prefer.
> 
> SCENARIO 4: A new GNSO Council Chair is not elected, neither of the two Vice 
> Chairs is continuing on the Council, and the Houses do not designate Interim 
> Vice Chairs. Suggestion: “If both Houses should fail to temporarily fill the 
> role of Vice Chair on an interim basis, [the] non-voting NCA will be 
> designated Interim Chair to oversee the election and conduct Council business 
> until such time as a Chair is conclusively elected. The deadline for each 
> House to designate its Interim Vice Chair is 10 calendar days following the 
> Council meeting at which no Chair was conclusively elected [OR: 14 calendar 
> days following the Council meeting at which no Chair was conclusively 
> elected] [OR: 1 week prior to the next scheduled GNSO Council meeting]" IPC 
> Suggestion: The reference should be to “the” non-voting NCA since there is 
> only one.  An inexperienced incoming non-voting NCA conducting Council 
> business may be a concern but this scenario is a “last resort” and may also 
> provide motivation for the Houses to appoint Interim Vice Chairs quickly as 
> noted by Amr and Sara in chat on Monday.  Important to specify at what point 
> Scenario 4 takes effect, i.e. how much time do the Houses have to appoint 
> Vice Chairs in Scenario 3?
> 
> Pros: Avoids changes to the Bylaws or a Special Circumstance vote.
> Cons: Are there concerns from the Council or the NomCom for a non-voting NCA 
> to be in the role of the Chair and conducting business?
>  
>  Notes: Insert the suggested deadlines for the Houses to designate the 
> Interim Vice Chairs and change reference relating to “the non-voting NCA".
> 
> ** ACTION ITEM: Review additional text in red/brackets above and indicate 
> which deadline option you prefer.