[gnso-improvem-impl-sc] attendance of the SCI meeting - 24 March 2016

[Terri Agnew <terri.agnew@xxxxxxxxx>]

Dear All,

Due to technical issues the mp3 will be sent shortly. Please see attendance 
below for the Standing Committee on Improvements Implementation meeting held on 
Thursday, 24 March 2016:

On page: http://gnso.icann.org/en/group-activities/calendar#mar



(transcripts and recording are found on the calendar page)



Attendees:

Amr Elsadr - NCUC - Primary

Angie Graves - BC - Primary

Anne Aikman-Scalese - IPC - Primary - Vice Chair

Sara Bockey - RrSG - Primary

Lawrence Olawale-Roberts - BC - Alternate

Wolf-Ulrich Knoben - ISPCP - Primary

Martin Pablo Valent - NPOC - Alternate



Apologies:

Stefania Milan - NCSG - Primary
Rudi Vansnick - NPOC -Primary -Chair



ICANN Staff:

Julie Hedlund

Mary Wong
Glen de Saint Géry

Terri Agnew
 ** Please let me know if your name has been left off the list **

Let me know if you have any questions.
Thank you.
Kind regards,
Terri Agnew
Adobe Chat Transcript 24 March 2016

   Terri Agnew:Welcome to the Standing Committee on Improvements Implementation 
(SCI) meeting held on 24 March 2016

  Amr Elsadr:Hi all.

  Lawrence Olawale-Roberts:Hello Everyone

  Mary Wong:Ry SG is not represented.

  Amr Elsadr:Looks like we're missing RySG, NCSG and NPOC.

  Amr Elsadr:Yes..., no NCAs either.

  Lawrence Olawale-Roberts:or maybe dial out to them

  Terri Agnew:as a reminder, please mute when not speaking

  Terri Agnew:Hi Lawrence, op will dial out to you in a moment

  Julie Hedlund:All: I have unsynced the document so you can move it.

  Mary Wong:The consensus call (when the time comes) will also take place on 
the mailing list, and last approx 2 weeks (per usual practice).

  Lawrence Olawale-Roberts:@Terri thanks, am dialing in and waiting for approval

  Terri Agnew:@Lawrence - advising the op

  Mary Wong:If this suggestion is to be adopted, perhaps consider a time limit 
for that appointment?

  Mary Wong:E.g. by the time of the next Council meeting at the latest?

  Angie Graves:sorry--am in a loud place

  Angie Graves:You addresed my point

  Angie Graves:Thank you.

  Amr Elsadr:@Mary: That sounds OK by me. What if (and this is very unlikely) 
the Councl fails to elect a chair during a second election round?

  Mary Wong:@Amr, I meant to have an interim from the vacant House, not the 
duration of the interim appointment

  Amr Elsadr:@Anne: Apologies, I'm not sure I understand the question.

  Amr Elsadr:@Mary: Understood. I meant to ask that if the deadline to appoint 
an interim is over, but the council persists in failing to elect a chair. This 
may mean an additional 30 days.

  Amr Elsadr:Would make sense to extend the interim appointment election, 
wouldn't it?

  Mary Wong:@Anne, yes, exactly

  Amr Elsadr:Sorry. My last comment made no sense. :)

  Amr Elsadr:I meant that it would make sense to extend the deadline by which 
an interim can be appointed.

  Mary Wong:@Amr, haha no worries. My suggestion is meant to not delay Council 
biz further  by having NO chair and NO second VC.

  Amr Elsadr:OK. Thanks for the context Mary. That sounds good to me.

  Mary Wong:@Anne, that seems logical too (apply deadline for interim 
appointment to Scenario 3 too).

  Amr Elsadr:I believe the bylaws (30 day provision) only applies to Council 
chair elections, not VC appointments. Is that right?

  Mary Wong:@Amr, yes

  Wolf-Ulrich Knoben:Sorry I got disconnected. Connectivity is poor, even voice 
line. I try to follow the chat as good as I can

  Amr Elsadr:Welcome WUK.

  Julie Hedlund:@Amr: Yes, I think that is right.

  Amr Elsadr:@WUK: Welcome back. I'll warn you though, I'm not making much 
sense in the chat today. :(

  Terri Agnew:Wolf-Ulrich is only on AC at the moment

  Amr Elsadr:@Anne: Sounds good.

  Lawrence Olawale-Roberts:can you shed some light on this

  Mary Wong:So Scenario 4 would kick in if the deadline for interim 
appointments (e.g. by the next Council meeting) is NOT met.

  Julie Hedlund:@Mary: That's my understanding.

  Mary Wong:And under Scenario 4, the "last resort" interm Chair (the 
non-voting NCA) would be interim Chair until the Chair is elected conclusively, 
which under the Procedures would be approx  a max of 2 months out (normally).

  Lawrence Olawale-Roberts:i think that flies

  Lawrence Olawale-Roberts:i dont see a problem with an interim Vice chair 
running for a vice chair

  Amr Elsadr:@Anne: Yes. VCs are appointed/selected by a House, not elected.

  Angie Graves:Thank you for the SCENARIO 3 note

  Wolf-Ulrich Knoben 2:Under scenario 4 there shouldn't be a break in council 
business until VCs are appointed or the non-voting NCA takes place

  Terri Agnew:Welcome Martin Silva

  Julie Hedlund:@Amr: What if we just strike "non-voting NCA"?

  Mary Wong:@Wolf-Ulrich, that is why staff suggested having a deadline for the 
House(s) to make the interim appointment, i.e. by the time of the next Council 
meeting.

  Lawrence Olawale-Roberts:the Non-voting NCA presently by the GNSO OP IS 
eligible to run for council chair, so if same were to hold office for a short 
while to run an election it should surfice

  Amr Elsadr:@Julie: I would be OK with that, but am really just wondering 
whether or not there is some sort of conflict. I'm not actually sure.

  Wolf-Ulrich Knoben 2:why not appoint interim VCs on the spot, meaning 
directly following the meeting where the chair election failed? I guess all SG 
leading reps should be available to assist...

  Amr Elsadr:@Lawrence: You are correct, but we are talking about vice-chair, 
not chair. I don't think there are limitations on that either, but should 
probably check.

  Mary Wong:@Wolf-Ulrich, maybe that can be phrased as the ideal scenario, but 
failing that, have a maximum deadline? Just in case.

  Anne Aikman-Scalese (IPC):@ Wolf-Ulrich - House may not be able to agree that 
quickly as to who should serve

  Amr Elsadr:Like I said, I see no problem with the non-voting NCA being 
appointed as an interim chair under scenario 4. It's scenario 3 that I'm 
wondering about.

  Martin Silva:Hi all, struggling with a weird connection here but I think I'll 
manage to be on for the rest of the meeting.

  Wolf-Ulrich Knoben 2:hanks Mary, agree

  Wolf-Ulrich Knoben 2:T...

  Julie Hedlund:@Amr: The Procedures are silent on NCAs and Vice Chairs.  They 
say, "a.               Each house shall select a Council Vice-Chair from within 
its respective house.."

  Julie Hedlund:That;s all.

  Mary Wong:@Amr, wouldn't that be up to the House?

  Amr Elsadr:@Anne: a non-voting NCA is not from within a house.

  Amr Elsadr:Thanks Julie. That's helpful.

  Amr Elsadr:@Mary: +1

  Amr Elsadr:@Anne: Yes. I believe that is best.

  Mary Wong:The only thing staff can think of is perhaps this is the kind of 
situation where having a neutral non-voting person may be preferable?

  Lawrence Olawale-Roberts:+1 i agree also

  Sara Bockey:@Anne, I agree as well.

  Lawrence Olawale-Roberts:that the non voting NCA should be left out.

  Lawrence Olawale-Roberts:of option 3

  Lawrence Olawale-Roberts:senerio 4 would serve as a stimulant to ensuring 
that election faliure does not get to this point

  Amr Elsadr:Agree with Mary.

  Amr Elsadr:Apologies. I missed pretty much everything Mary just said. Had 
dropped off the call.

  Amr Elsadr:been dropped off.

  Amr Elsadr:Back now.

  Lawrence Olawale-Roberts:Once an election fails and it is officially 
announced (which is a 2 day time frame) , tthe process to resheduling and 
conducting another election should proceed and be in place in the time frame we 
agree

  Sara Bockey:I like the idea of a prescribe timeline to make them make a 
decision sooner rather than later, but I'm not familiar with how Council works 
...but that is my inclination

  Amr Elsadr:Well...

  Amr Elsadr:Practical. :)

  Amr Elsadr:Some of those agrees are old.

  Angie Graves:Mine was old

  Amr Elsadr:How about a deadline of one week before the following Council 
meeting?

  Mary Wong:10 calendar days?

  Julie Hedlund:@Lawrence -- there has only been one failed election -- in 
Dublin.  The Vice Chairs were continuing and handled the election and business.

  Lawrence Olawale-Roberts:great

  Amr Elsadr:In Dublin, the NCPH managed to reach some decisions before the 
week was over.

  Mary Wong:Sure, Anne

  Lawrence Olawale-Roberts:thanks for that julie

  Julie Hedlund:@ Anne: We are probably better off holding the call at the 
usual time.

  Amr Elsadr:Can we also continue this on-list? Try to take advantage of time 
between calls?

  Julie Hedlund:Rather than a Doodle.

  Julie Hedlund:@Amr: Yes, on the list.

  Lawrence Olawale-Roberts:so it looks like a 2 week time frame could work out 
well

  Amr Elsadr:Thanks all. Bye.

  Martin Silva:Thank you!

  Angie Graves:thanks

  Sara Bockey:thank you all

  Lawrence Olawale-Roberts:thanks for the time, bye now

  Martin Silva:bye bye

  Mary Wong:Thanks all