Re: [gnso-improvem-impl-sc] Notes/Actions: SCI Meeting 07 April 2016

[Amr Elsadr <aelsadr@xxxxxxxxxxx>]

Hi,

Indeed. Thank you very much Wolf-Ulrich, particularly for this:

> On Apr 21, 2016, at 12:32 PM, WUKnoben <wolf-ulrich.knoben@xxxxxxxxxxx> wrote:


>> 3.  Consider the issue raised by IPC that even where a Vice Chair is 
>> continuing in his/her term, the relevant House should  have the ability to 
>> appoint a different Interim Vice Chair that is otherwise eligible. 
>>  
> At the moment I can’t see a reason to replace a VC just for the purpose of 
> conducting the election. If a house has no confidence in a VC it already took 
> in place then this issue had to be solved before. In addition, valuable time 
> could be saved by keeping the incumbent VCs.


I don’t think I ever understood this issue very well until you addressed it, so 
am grateful. Incidentally, I also agree with your response. :)

Thanks again.

Amr

> On Apr 21, 2016, at 3:12 PM, Julie Hedlund <julie.hedlund@xxxxxxxxx> wrote:
> 
> Many thanks Wolf-Ulrich.  We’ll include your comments in the Adobe Connect 
> room.  However, I apologize but I did not see an attachment.  Could you 
> resend it?
> 
> Kind regards,
> Julie
> 
> From: WUKnoben <wolf-ulrich.knoben@xxxxxxxxxxx>
> Reply-To: WUKnoben <wolf-ulrich.knoben@xxxxxxxxxxx>
> Date: Thursday, April 21, 2016 at 6:32 AM
> To: Julie Hedlund <julie.hedlund@xxxxxxxxx>, 
> "gnso-improvem-impl-sc@xxxxxxxxx" <gnso-improvem-impl-sc@xxxxxxxxx>
> Subject: Re: [gnso-improvem-impl-sc] Notes/Actions: SCI Meeting 07 April 2016
> 
> All,
>  
> most likely I can join the call just belatedly and then of the road. Please 
> see my comments on the action items inserted in blue.
> I sugest two further small edits (see attached).
> To further complete the scenarios – not to complicate it! - I also suggest to 
> discuss in context of scenario 4 if just one house should fail to temporarily 
> fill the role of Vice Chair.
> The real desaster would apply if both houses fail to designate a VC and the 
> non-voting NCA is a Chair candidate....
> 
> Best regards
> 
> Wolf-Ulrich
> 
>  
> From: Julie Hedlund
> Sent: Thursday, April 7, 2016 10:24 PM
> To: gnso-improvem-impl-sc@xxxxxxxxx
> Subject: [gnso-improvem-impl-sc] Notes/Actions: SCI Meeting 07 April 2016
>  
> Dear SCI members,
>  
> Please see below the notes/actions captured from the SCI meeting held on 07 
> April.  Please let us know if you have any questions or comments.  Staff will 
> separately send a notice for the consensus call as requested below.  The GNSO 
> Secretariat also will send a notice for a call in two weeks on Thursday, 21 
> April at the usual time of 1800 UTC.
>  
> Kind regards,
> Julie
>  
> Julie Hedlund, Policy Director
>  
> Notes/Actions from 07 April SCI Meeting:
>  
> 1.  Process Relating to Motions & Amendments
>  
> Notes: There was discussion on whether there should be a deadline for 
> submitting amendments.  The SCI members agreed that there would be no 
> deadline.  The SCI members asked staff to correct the footnote and then send 
> out for a consensus call the proposed revision to the GNSO Operating 
> Procedures to include the new text on submitting, seconding, and amending 
> motions.
>  
> ACTION ITEM: Staff will amend the footnote and send the proposed revisions to 
> the SCI for a consensus call.
>  
> No objection by the ISPCP constituency.
>  
> 2. Chair/Vice Chair Elections Scenarios:
>  
> Notes: There was discussion on the various options for the deadlines 
> referenced in scenarios 2, 3, and 4.  It appeared that no one had a problem 
> with 14 calendar days.  Amr proposed new language for scenario 3: Replace 
> "which may include the voting NCAs" with "from within its respective House”.  
> After the meeting Anne noted a new comment from IPC and requested that it 
> should be added to the agenda for discussion on the next call: that even 
> where a Vice Chair is continuing in his/her term, the relevant House should 
> have the ability to appoint a different Interim Vice Chair that is otherwise 
> eligible. 
>  
> ACTION ITEMS: 
> 1.  Affirm that the deadline of 14 calendar days is the preferred option for 
> scenarios 2, 3, and 4.
>  
> Affirmed
>  
> 2.  Review the proposed new language for scenario 3: Replace "which may 
> include the voting NCAs" with "from within its respective House”.
>  
> OK!
> I’d like to suggest a similar edit to scenario 2, option 2: “ the House with 
> a vacant Vice-Chair position shall designate an Interim Vice Chair from 
> within this House to join ...”
>  
> Another edit suggestion re scenario 4: “If both Houses should fail to 
> temporarily fill the role of Vice Chair on an interim basis, [the] non-voting 
> NCA – unless being a Chair candidate - will be designated ...”
>  
> 3.  Consider the issue raised by IPC that even where a Vice Chair is 
> continuing in his/her term, the relevant House should  have the ability to 
> appoint a different Interim Vice Chair that is otherwise eligible. 
>  
> At the moment I can’t see a reason to replace a VC just for the purpose of 
> conducting the election. If a house has no confidence in a VC it already took 
> in place then this issue had to be solved before. In addition, valuable time 
> could be saved by keeping the incumbent VCs.
>  
> ISSUE 2: Is there a gap to be addressed when the Vice Chairs' terms end at 
> the same time as that of the Chair, and no Chair is conclusively elected by 
> that time?
>  
> SCENARIO 1: A new GNSO Council Chair is not elected, but both Vice Chairs are 
> continuing on the Council.
> Suggestion: “In the case where no Chair is conclusively elected, the two Vice 
> Chairs shall jointly oversee the Chair election and conduct Council business 
> until such time as a new Chair is elected.”
> SCENARIO 2: A new GNSO Council Chair is not elected, but one Vice Chair is 
> continuing on the Council, while the other Vice Chair’s term on the Council 
> is ending.
> Suggestion: “In the case where one of Vice-Chair's terms on the Council ends 
> at the same time as the Chair, and no Chair is conclusively elected, [OPTION 
> 1: the remaining Vice Chair shall oversee the Chair election and conduct 
> Council business until such time as a new Chair is elected] OR [OPTION 2: the 
> House with a vacant Vice-Chair position shall designate an Interim Vice Chair 
> to join the continuing Vice Chair to oversee the Chair election and conduct 
> Council business.  The deadline for the vacant House to designate its Interim 
> Vice Chair is 10 calendar days following the Council meeting at which no 
> Chair was conclusively elected [OR: 14 calendar days following the Council 
> meeting at which no Chair was conclusively elected] [OR: 1 week prior to the 
> next scheduled GNSO Council meeting.]
>  
> SCENARIO 3: A new GNSO Council Chair is not elected in the first round, and 
> neither of the two Vice Chairs is continuing on the Council. 
> Suggestion: “In the case where both Vice-Chairs’ terms on the Council end at 
> the same time as the Chair, and no Chair is conclusively elected, this 
> procedure would apply: Each House should designate a new or continuing 
> Councilor from within its respective House, which may include the voting and 
> non-voting NCAs, to temporarily fill the role of Vice Chair on an interim 
> basis, not as an elected Vice Chair. The deadline for each House to designate 
> its Interim Vice Chair is 10 calendar days following the Council meeting at 
> which no Chair was conclusively elected [OR: 14 calendar days following the 
> Council meeting at which no Chair was conclusively elected] [OR: 1 week prior 
> to the next scheduled GNSO Council meeting.] The Designated Interim Vice 
> Chairs will co-chair the Chair election and conduct Council business until 
> such time as a Chair is conclusively elected. Once the election is completed 
> their service in those roles would end. Candidates for Chair will not be 
> eligible to serve as Designated Interim Vice Chairs, to avoid potential 
> conflicts of interest. [However, Interim Vice Chairs are not prohibited from 
> being appointed as continuing Vice Chairs by their respective Houses 
> following a successful Chair election.]
>  
> SCENARIO 4: A new GNSO Council Chair is not elected, neither of the two Vice 
> Chairs is continuing on the Council, and the Houses do not designate Interim 
> Vice Chairs. 
> Suggestion: “If both Houses should fail to temporarily fill the role of Vice 
> Chair on an interim basis, [the] non-voting NCA will be designated Interim 
> Chair to oversee the election and conduct Council business until such time as 
> a Chair is conclusively elected. The deadline for each House to designate its 
> Interim Vice Chair is 10 calendar days following the Council meeting at which 
> no Chair was conclusively elected [OR: 14 calendar days following the Council 
> meeting at which no Chair was conclusively elected] [OR: 1 week prior to the 
> next scheduled GNSO Council meeting]"
>  
>  
>