Re: [gnso-improvem-impl-sc] Notes/Actions: SCI Meeting 21 April 2016

[Sara Bockey <sbockey@xxxxxxxxxxx>]

Hi Julie,

Sure, more specifically, the timing of those coming in and voting, but I think 
I just found what I was looking for.

Thanks!

Sara

From: Julie Hedlund <julie.hedlund@xxxxxxxxx<mailto:julie.hedlund@xxxxxxxxx>>
Date: Monday, April 25, 2016 at 3:46 PM
To: Sara Bockey <sbockey@xxxxxxxxxxx<mailto:sbockey@xxxxxxxxxxx>>, 
"gnso-improvem-impl-sc@xxxxxxxxx<mailto:gnso-improvem-impl-sc@xxxxxxxxx>" 
<gnso-improvem-impl-sc@xxxxxxxxx<mailto:gnso-improvem-impl-sc@xxxxxxxxx>>
Subject: Re: [gnso-improvem-impl-sc] Notes/Actions: SCI Meeting 21 April 2016

Hi Sara,

Can you clarify what you mean by voting/eligibility/election timing?  During 
the discussion on last week's call it was agreed that the deadline for 
Scenarios 2, 3, and 4 was 14 calendar days for the vacant House/each House to 
designate its Interim Vice Chair.  But perhaps that’s not the timing you are 
referencing?  There also was discussion of the election timeline on previous 
calls.  I did not attach the final version with the notes below, but I’ve 
attached it here.

Kind regards,
Julie

Julie Hedlund, Policy Director

From: Sara Bockey <sbockey@xxxxxxxxxxx<mailto:sbockey@xxxxxxxxxxx>>
Date: Monday, April 25, 2016 at 6:39 PM
To: Julie Hedlund <julie.hedlund@xxxxxxxxx<mailto:julie.hedlund@xxxxxxxxx>>, 
"gnso-improvem-impl-sc@xxxxxxxxx<mailto:gnso-improvem-impl-sc@xxxxxxxxx>" 
<gnso-improvem-impl-sc@xxxxxxxxx<mailto:gnso-improvem-impl-sc@xxxxxxxxx>>
Cc: Sara Bockey <sbockey@xxxxxxxxxxx<mailto:sbockey@xxxxxxxxxxx>>
Subject: Re: [gnso-improvem-impl-sc] Notes/Actions: SCI Meeting 21 April 2016

Hi All,

I was looking over notes/emails regarding Sub Team B and have a question.  I 
seem to recall some discussions re voting/eligibility/election timing maybe a 
month or two ago, but did we land on a conclusion? Or perhaps we still have 
plans to discuss further?  If anyone recalls and doesn’t mind refreshing my 
memory, it would be greatly appreciated.

Thanks!

Sara

From: 
<owner-gnso-improvem-impl-sc@xxxxxxxxx<mailto:owner-gnso-improvem-impl-sc@xxxxxxxxx>>
 on behalf of Julie Hedlund 
<julie.hedlund@xxxxxxxxx<mailto:julie.hedlund@xxxxxxxxx>>
Date: Thursday, April 21, 2016 at 1:30 PM
To: "gnso-improvem-impl-sc@xxxxxxxxx<mailto:gnso-improvem-impl-sc@xxxxxxxxx>" 
<gnso-improvem-impl-sc@xxxxxxxxx<mailto:gnso-improvem-impl-sc@xxxxxxxxx>>
Subject: [gnso-improvem-impl-sc] Notes/Actions: SCI Meeting 21 April 2016

Dear SCI members,

Please see below the notes/actions captured from the SCI meeting held on 21 
April.  Please let us know if you have any questions or comments.  Staff will 
separately send a notice for the extension on the Consensus Call as requested 
below.  The GNSO Secretariat also will send a notice for a call in two weeks on 
Thursday, 05 May at the usual time of 1800 UTC.

Kind regards,
Julie

Julie Hedlund, Policy Director

Notes/Actions from 21 April SCI Meeting:

1.  Process Relating to Motions & Amendments

Discussion: There was a request from Amr Elsadr to extend the deadline of the 
Consensus Call through Monday, 25 April.  There were no objections to this 
request.  Staff suggested that both these revisions to the GNSO Operating 
Procedures and those that may result from the Chair/Vice Chair discussion could 
be combined in one Public Comment period.  There were no objections to the 
suggestion.

ACTION ITEM: Staff will resend the consensus call with the extended deadline.

2. Chair/Vice Chair Elections:

ISSUE 2: Scenarios relating to the gap to be addressed when the Vice Chairs' 
terms end at the same time as that of the Chair, and no Chair is conclusively 
elected by that time.

Discussion: Proposal from IPC —  even where a Vice Chair is continuing in 
his/her term, the relevant House should have the ability to appoint a different 
Interim Vice Chair that is otherwise eligible.  The comment was that this could 
be an unnecessary complication.

ACTION ITEMS:

  1.  Anne Aikman-Scalese will bring the comment concerning the IPC proposal 
back to the IPC for consideration, and Amr Elsadr will bring the proposal and 
comment back to the NCUC for consideration.
  2.  The SCI members should review the final proposed language below for each 
scenario.

SCENARIO 1: A new GNSO Council Chair is not elected, but both Vice Chairs are 
continuing on the Council.
Final Proposed Language: “In the case where no Chair is conclusively elected, 
the two Vice Chairs shall jointly oversee the Chair election and conduct 
Council business until such time as a new Chair is elected.”

SCENARIO 2: A new GNSO Council Chair is not elected, but one Vice Chair is 
continuing on the Council, while the other Vice Chair’s term on the Council is 
ending.
Final Proposed Language: “In the case where one of Vice-Chair's terms on the 
Council ends at the same time as the Chair, and no Chair is conclusively 
elected, the House with a vacant Vice-Chair position shall designate an Interim 
Vice Chair from within this House to join the continuing Vice Chair to oversee 
the Chair election and conduct Council business.  The deadline for the vacant 
House to designate its Interim Vice Chair is 14 calendar days following the 
Council meeting at which no Chair was conclusively elected."

SCENARIO 3: A new GNSO Council Chair is not elected in the first round, and 
neither of the two Vice Chairs is continuing on the Council.
Final Proposed Language: “In the case where both Vice-Chairs’ terms on the 
Council end at the same time as the Chair, and no Chair is conclusively 
elected, this procedure would apply: Each House should designate a new or 
continuing Councilor from within its respective House, to temporarily fill the 
role of Vice Chair on an interim basis, not as an elected Vice Chair. The 
deadline for each House to designate its Interim Vice Chair is 14 calendar days 
following the Council meeting at which no Chair was conclusively elected. The 
Designated Interim Vice Chairs will co-chair the Chair election and conduct 
Council business until such time as a Chair is conclusively elected. Once the 
election is completed their service in those roles would end. Candidates for 
Chair will not be eligible to serve as Designated Interim Vice Chairs, to avoid 
potential conflicts of interest. However, Interim Vice Chairs are not 
prohibited from being appointed as continuing Vice Chairs by their respective 
Houses following a successful Chair election."

SCENARIO 4: A new GNSO Council Chair is not elected, neither of the two Vice 
Chairs is continuing on the Council, and the Houses do not designate Interim 
Vice Chairs.
Final Proposed Language: “If both Houses should fail to temporarily fill the 
role of Vice Chair on an interim basis, the non-voting NCA will be designated 
Interim Chair to oversee the election and conduct Council business until such 
time as a Chair is conclusively elected. The deadline for each House to 
designate its Interim Vice Chair is 14 calendar days following the Council 
meeting at which no Chair was conclusively elected."