RE: [gnso-improvem-impl-sc] Notes/Actions: SCI Meeting 21 April 2016

[Lawrence Olawale-Roberts <icann@xxxxxxxxxxxxx>]

Dear All,

I am not aware of the discussion Amr refers to providing eligibility for 
Council chair positions to only sitting councilors. The language we've adopted 
over time had always been carefully crafted to include incoming councilors for 
chair positions in fairness to all councilors.

Why would they not be eligible on a first round of elections and then become 
eligible on a subsequent round. Where councilors from any of the two houses 
feel inclined to support an incoming councilors bid as chairman, then such 
support should be tested via the election.

Secondly the proposal that only sitting councils be eligible for election as 
chairman would require a by-law change from what presently obtains.

Lawrence.

-----Original Message-----
From: "Amr Elsadr" <aelsadr@xxxxxxxxxxx>
Sent: ‎5/‎1/‎2016 2:29 PM
To: "Julie Hedlund" <julie.hedlund@xxxxxxxxx>
Cc: "Sara Bockey" <sbockey@xxxxxxxxxxx>; "gnso-improvem-impl-sc@xxxxxxxxx" 
<gnso-improvem-impl-sc@xxxxxxxxx>
Subject: Re: [gnso-improvem-impl-sc] Notes/Actions: SCI Meeting 21 April 2016

Hi,

I’m not certain if there’s anything I missed, but if I’m not mistaken, we did 
discuss changing the eligibility criteria for Council Chair nominations. 
Currently, nominees must be sitting Council members. This means that incoming 
Councillors are not eligible to be nominated.

Alternatively, should the Council Chair elections fail in a first round, and a 
second round becomes necessary, then the newly seated Council members will be, 
by then, eligible to be nominated.

I believe we did briefly discuss considering changing the guidelines so that 
incoming Councillors could also be eligible should a House wish to nominate 
one. But I don’t recall any decisions being made.

Thanks.

Amr

> On Apr 26, 2016, at 9:08 PM, Julie Hedlund <julie.hedlund@xxxxxxxxx> wrote:
> 
> Great — thanks Sara!
> 
> Best,
> Julie
> 
> From: Sara Bockey <sbockey@xxxxxxxxxxx <mailto:sbockey@xxxxxxxxxxx>>
> Date: Tuesday, April 26, 2016 at 2:56 PM
> To: Julie Hedlund <julie.hedlund@xxxxxxxxx <mailto:julie.hedlund@xxxxxxxxx>>, 
> "gnso-improvem-impl-sc@xxxxxxxxx <mailto:gnso-improvem-impl-sc@xxxxxxxxx>" 
> <gnso-improvem-impl-sc@xxxxxxxxx <mailto:gnso-improvem-impl-sc@xxxxxxxxx>>
> Cc: Sara Bockey <sbockey@xxxxxxxxxxx <mailto:sbockey@xxxxxxxxxxx>>
> Subject: Re: [gnso-improvem-impl-sc] Notes/Actions: SCI Meeting 21 April 2016
> 
> Hi Julie, 
> 
> Sure, more specifically, the timing of those coming in and voting, but I 
> think I just found what I was looking for. 
> 
> Thanks!
> 
> Sara 
> 
> From: Julie Hedlund <julie.hedlund@xxxxxxxxx <mailto:julie.hedlund@xxxxxxxxx>>
> Date: Monday, April 25, 2016 at 3:46 PM
> To: Sara Bockey <sbockey@xxxxxxxxxxx <mailto:sbockey@xxxxxxxxxxx>>, 
> "gnso-improvem-impl-sc@xxxxxxxxx <mailto:gnso-improvem-impl-sc@xxxxxxxxx>" 
> <gnso-improvem-impl-sc@xxxxxxxxx <mailto:gnso-improvem-impl-sc@xxxxxxxxx>>
> Subject: Re: [gnso-improvem-impl-sc] Notes/Actions: SCI Meeting 21 April 2016
> 
> Hi Sara,
> 
> Can you clarify what you mean by voting/eligibility/election timing?  During 
> the discussion on last week's call it was agreed that the deadline for 
> Scenarios 2, 3, and 4 was 14 calendar days for the vacant House/each House to 
> designate its Interim Vice Chair.  But perhaps that’s not the timing you are 
> referencing?  There also was discussion of the election timeline on previous 
> calls.  I did not attach the final version with the notes below, but I’ve 
> attached it here.
> 
> Kind regards,
> Julie
> 
> Julie Hedlund, Policy Director
> 
> From: Sara Bockey <sbockey@xxxxxxxxxxx <mailto:sbockey@xxxxxxxxxxx>>
> Date: Monday, April 25, 2016 at 6:39 PM
> To: Julie Hedlund <julie.hedlund@xxxxxxxxx <mailto:julie.hedlund@xxxxxxxxx>>, 
> "gnso-improvem-impl-sc@xxxxxxxxx <mailto:gnso-improvem-impl-sc@xxxxxxxxx>" 
> <gnso-improvem-impl-sc@xxxxxxxxx <mailto:gnso-improvem-impl-sc@xxxxxxxxx>>
> Cc: Sara Bockey <sbockey@xxxxxxxxxxx <mailto:sbockey@xxxxxxxxxxx>>
> Subject: Re: [gnso-improvem-impl-sc] Notes/Actions: SCI Meeting 21 April 2016
> 
> Hi All,
> 
> I was looking over notes/emails regarding Sub Team B and have a question.  I 
> seem to recall some discussions re voting/eligibility/election timing maybe a 
> month or two ago, but did we land on a conclusion? Or perhaps we still have 
> plans to discuss further?  If anyone recalls and doesn’t mind refreshing my 
> memory, it would be greatly appreciated.
> 
> Thanks!
> 
> Sara 
> 
> From: <owner-gnso-improvem-impl-sc@xxxxxxxxx 
> <mailto:owner-gnso-improvem-impl-sc@xxxxxxxxx>> on behalf of Julie Hedlund 
> <julie.hedlund@xxxxxxxxx <mailto:julie.hedlund@xxxxxxxxx>>
> Date: Thursday, April 21, 2016 at 1:30 PM
> To: "gnso-improvem-impl-sc@xxxxxxxxx 
> <mailto:gnso-improvem-impl-sc@xxxxxxxxx>" <gnso-improvem-impl-sc@xxxxxxxxx 
> <mailto:gnso-improvem-impl-sc@xxxxxxxxx>>
> Subject: [gnso-improvem-impl-sc] Notes/Actions: SCI Meeting 21 April 2016
> 
> Dear SCI members,
> 
> Please see below the notes/actions captured from the SCI meeting held on 21 
> April.  Please let us know if you have any questions or comments.  Staff will 
> separately send a notice for the extension on the Consensus Call as requested 
> below.  The GNSO Secretariat also will send a notice for a call in two weeks 
> on Thursday, 05 May at the usual time of 1800 UTC.
> 
> Kind regards,
> Julie
> 
> Julie Hedlund, Policy Director
> 
> Notes/Actions from 21 April SCI Meeting:
> 
> 1.  Process Relating to Motions & Amendments
> 
> Discussion: There was a request from Amr Elsadr to extend the deadline of the 
> Consensus Call through Monday, 25 April.  There were no objections to this 
> request.  Staff suggested that both these revisions to the GNSO Operating 
> Procedures and those that may result from the Chair/Vice Chair discussion 
> could be combined in one Public Comment period.  There were no objections to 
> the suggestion.
> 
> ACTION ITEM: Staff will resend the consensus call with the extended deadline.
> 
> 2. Chair/Vice Chair Elections:
> 
> ISSUE 2: Scenarios relating to the gap to be addressed when the Vice Chairs' 
> terms end at the same time as that of the Chair, and no Chair is conclusively 
> elected by that time.
> 
> Discussion: Proposal from IPC —  even where a Vice Chair is continuing in 
> his/her term, the relevant House should have the ability to appoint a 
> different Interim Vice Chair that is otherwise eligible.  The comment was 
> that this could be an unnecessary complication. 
> 
> ACTION ITEMS: 
> Anne Aikman-Scalese will bring the comment concerning the IPC proposal back 
> to the IPC for consideration, and Amr Elsadr will bring the proposal and 
> comment back to the NCUC for consideration.
> The SCI members should review the final proposed language below for each 
> scenario.
> SCENARIO 1: A new GNSO Council Chair is not elected, but both Vice Chairs are 
> continuing on the Council.
> Final Proposed Language: “In the case where no Chair is conclusively elected, 
> the two Vice Chairs shall jointly oversee the Chair election and conduct 
> Council business until such time as a new Chair is elected.”
> SCENARIO 2: A new GNSO Council Chair is not elected, but one Vice Chair is 
> continuing on the Council, while the other Vice Chair’s term on the Council 
> is ending. 
> Final Proposed Language: “In the case where one of Vice-Chair's terms on the 
> Council ends at the same time as the Chair, and no Chair is conclusively 
> elected, the House with a vacant Vice-Chair position shall designate an 
> Interim Vice Chair from within this House to join the continuing Vice Chair 
> to oversee the Chair election and conduct Council business.  The deadline for 
> the vacant House to designate its Interim Vice Chair is 14 calendar days 
> following the Council meeting at which no Chair was conclusively elected."
> 
> SCENARIO 3: A new GNSO Council Chair is not elected in the first round, and 
> neither of the two Vice Chairs is continuing on the Council. 
> Final Proposed Language: “In the case where both Vice-Chairs’ terms on the 
> Council end at the same time as the Chair, and no Chair is conclusively 
> elected, this procedure would apply: Each House should designate a new or 
> continuing Councilor from within its respective House, to temporarily fill 
> the role of Vice Chair on an interim basis, not as an elected Vice Chair. The 
> deadline for each House to designate its Interim Vice Chair is 14 calendar 
> days following the Council meeting at which no Chair was conclusively 
> elected. The Designated Interim Vice Chairs will co-chair the Chair election 
> and conduct Council business until such time as a Chair is conclusively 
> elected. Once the election is completed their service in those roles would 
> end. Candidates for Chair will not be eligible to serve as Designated Interim 
> Vice Chairs, to avoid potential conflicts of interest. However, Interim Vice 
> Chairs are not prohibited from being appointed as continuing Vice Chairs by 
> their respective Houses following a successful Chair election."
> 
> SCENARIO 4: A new GNSO Council Chair is not elected, neither of the two Vice 
> Chairs is continuing on the Council, and the Houses do not designate Interim 
> Vice Chairs. 
> Final Proposed Language: “If both Houses should fail to temporarily fill the 
> role of Vice Chair on an interim basis, the non-voting NCA will be designated 
> Interim Chair to oversee the election and conduct Council business until such 
> time as a Chair is conclusively elected. The deadline for each House to 
> designate its Interim Vice Chair is 14 calendar days following the Council 
> meeting at which no Chair was conclusively elected."
> 
>