Re: [gnso-improvem-impl-sc] Notes/Actions: SCI Meeting 21 April 2016

[Amr Elsadr <aelsadr@xxxxxxxxxxx>]

Hi,

Thanks for this Julie, and my bad on not catching this earlier. The bracketed 
language along with the election timetable that Wulf-Ulrich referred to should 
make this pretty straight forward.

Thanks again.

Amr

> On May 2, 2016, at 8:56 PM, Julie Hedlund <julie.hedlund@xxxxxxxxx> wrote:
> 
> Dear Wolf-Ulrich and Amr,
> 
> The eligibility of council members was addressed in Issue 1 as follows:
> 
> ISSUE 1: Must the GNSO Chair be a continuing (not new/incoming) Councilor? 
> Should new/incoming Councilors be eligible to stand for election?
> See Section 2.2(b), which provides that a candidate for GNSO Chair “does not 
> need to be a member of a house, but must be a member of the GNSO Council.” 
> With the ICANN Bylaws prescribing that a Council member’s term begins and 
> ends at the conclusion of an ICANN annual general meeting, Section 2.2(b) as 
> phrased would seem to limit candidates for the Chair to only incumbent, 
> continuing Council members.
>  
> AGREED: "A candidate for GNSO Council Chair does not need to be a member of a 
> house, but must be a [continuing or incoming] member of the GNSO Council."  
> (Change to the GNSO Operating Procedures in brackets.)
> ACTION: Update the GNSO Operating Procedures accordingly.
> 
> The notes from the last meeting and previous discussions relate to ISSUE 2: 
> Scenarios relating to the gap to be addressed when the Vice Chairs' terms end 
> at the same time as that of the Chair, and no Chair is conclusively elected 
> by that time.
> 
> Kind regards,
> Julie
> 
> Julie Hedlund, Policy Director
> 
> From: WUKnoben <wolf-ulrich.knoben@xxxxxxxxxxx 
> <mailto:wolf-ulrich.knoben@xxxxxxxxxxx>>
> Reply-To: WUKnoben <wolf-ulrich.knoben@xxxxxxxxxxx 
> <mailto:wolf-ulrich.knoben@xxxxxxxxxxx>>
> Date: Monday, May 2, 2016 at 5:02 AM
> To: Amr Elsadr <aelsadr@xxxxxxxxxxx <mailto:aelsadr@xxxxxxxxxxx>>, Julie 
> Hedlund <julie.hedlund@xxxxxxxxx <mailto:julie.hedlund@xxxxxxxxx>>
> Cc: Sara Bockey <sbockey@xxxxxxxxxxx <mailto:sbockey@xxxxxxxxxxx>>, 
> "gnso-improvem-impl-sc@xxxxxxxxx <mailto:gnso-improvem-impl-sc@xxxxxxxxx>" 
> <gnso-improvem-impl-sc@xxxxxxxxx <mailto:gnso-improvem-impl-sc@xxxxxxxxx>>
> Subject: Re: [gnso-improvem-impl-sc] Notes/Actions: SCI Meeting 21 April 2016
> 
> All,
>  
> I recall that this was one of our fundamental intentions: every council 
> member should be eligible for council chair.
> I think it was taken into consideration when we discussed the timeline 
> starting with the announcement of the election schedule. Therefore new 
> council members (SG-, C- or NomCom-appointed) should be in place when it 
> comes to chair candidate nominations.
> 
> Best regards
> 
> Wolf-Ulrich
> 
>  
> From: Amr Elsadr <mailto:aelsadr@xxxxxxxxxxx>
> Sent: Sunday, May 1, 2016 3:29 PM
> To: Julie Hedlund <mailto:julie.hedlund@xxxxxxxxx>
> Cc: Sara Bockey <mailto:sbockey@xxxxxxxxxxx> ; 
> gnso-improvem-impl-sc@xxxxxxxxx <mailto:gnso-improvem-impl-sc@xxxxxxxxx>
> Subject: Re: [gnso-improvem-impl-sc] Notes/Actions: SCI Meeting 21 April 2016
>  
> Hi,
>  
> I’m not certain if there’s anything I missed, but if I’m not mistaken, we did 
> discuss changing the eligibility criteria for Council Chair nominations. 
> Currently, nominees must be sitting Council members. This means that incoming 
> Councillors are not eligible to be nominated.
>  
> Alternatively, should the Council Chair elections fail in a first round, and 
> a second round becomes necessary, then the newly seated Council members will 
> be, by then, eligible to be nominated.
>  
> I believe we did briefly discuss considering changing the guidelines so that 
> incoming Councillors could also be eligible should a House wish to nominate 
> one. But I don’t recall any decisions being made.
>  
> Thanks.
>  
> Amr
>  
>> On Apr 26, 2016, at 9:08 PM, Julie Hedlund <julie.hedlund@xxxxxxxxx 
>> <mailto:julie.hedlund@xxxxxxxxx>> wrote:
>>  
>> Great — thanks Sara!
>>  
>> Best,
>> Julie
>>  
>> From: Sara Bockey <sbockey@xxxxxxxxxxx <mailto:sbockey@xxxxxxxxxxx>>
>> Date: Tuesday, April 26, 2016 at 2:56 PM
>> To: Julie Hedlund <julie.hedlund@xxxxxxxxx 
>> <mailto:julie.hedlund@xxxxxxxxx>>, "gnso-improvem-impl-sc@xxxxxxxxx 
>> <mailto:gnso-improvem-impl-sc@xxxxxxxxx>" <gnso-improvem-impl-sc@xxxxxxxxx 
>> <mailto:gnso-improvem-impl-sc@xxxxxxxxx>>
>> Cc: Sara Bockey <sbockey@xxxxxxxxxxx <mailto:sbockey@xxxxxxxxxxx>>
>> Subject: Re: [gnso-improvem-impl-sc] Notes/Actions: SCI Meeting 21 April 2016
>>  
>> Hi Julie,
>>  
>> Sure, more specifically, the timing of those coming in and voting, but I 
>> think I just found what I was looking for.
>>  
>> Thanks!
>>  
>> Sara
>>  
>> From: Julie Hedlund <julie.hedlund@xxxxxxxxx 
>> <mailto:julie.hedlund@xxxxxxxxx>>
>> Date: Monday, April 25, 2016 at 3:46 PM
>> To: Sara Bockey <sbockey@xxxxxxxxxxx <mailto:sbockey@xxxxxxxxxxx>>, 
>> "gnso-improvem-impl-sc@xxxxxxxxx <mailto:gnso-improvem-impl-sc@xxxxxxxxx>" 
>> <gnso-improvem-impl-sc@xxxxxxxxx <mailto:gnso-improvem-impl-sc@xxxxxxxxx>>
>> Subject: Re: [gnso-improvem-impl-sc] Notes/Actions: SCI Meeting 21 April 2016
>>  
>> Hi Sara,
>>  
>> Can you clarify what you mean by voting/eligibility/election timing?  During 
>> the discussion on last week's call it was agreed that the deadline for 
>> Scenarios 2, 3, and 4 was 14 calendar days for the vacant House/each House 
>> to designate its Interim Vice Chair.  But perhaps that’s not the timing you 
>> are referencing?  There also was discussion of the election timeline on 
>> previous calls.  I did not attach the final version with the notes below, 
>> but I’ve attached it here.
>>  
>> Kind regards,
>> Julie
>>  
>> Julie Hedlund, Policy Director
>>  
>> From: Sara Bockey <sbockey@xxxxxxxxxxx <mailto:sbockey@xxxxxxxxxxx>>
>> Date: Monday, April 25, 2016 at 6:39 PM
>> To: Julie Hedlund <julie.hedlund@xxxxxxxxx 
>> <mailto:julie.hedlund@xxxxxxxxx>>, "gnso-improvem-impl-sc@xxxxxxxxx 
>> <mailto:gnso-improvem-impl-sc@xxxxxxxxx>" <gnso-improvem-impl-sc@xxxxxxxxx 
>> <mailto:gnso-improvem-impl-sc@xxxxxxxxx>>
>> Cc: Sara Bockey <sbockey@xxxxxxxxxxx <mailto:sbockey@xxxxxxxxxxx>>
>> Subject: Re: [gnso-improvem-impl-sc] Notes/Actions: SCI Meeting 21 April 2016
>>  
>> Hi All,
>>  
>> I was looking over notes/emails regarding Sub Team B and have a question.  I 
>> seem to recall some discussions re voting/eligibility/election timing maybe 
>> a month or two ago, but did we land on a conclusion? Or perhaps we still 
>> have plans to discuss further?  If anyone recalls and doesn’t mind 
>> refreshing my memory, it would be greatly appreciated.
>>  
>> Thanks!
>>  
>> Sara
>>  
>> From: <owner-gnso-improvem-impl-sc@xxxxxxxxx 
>> <mailto:owner-gnso-improvem-impl-sc@xxxxxxxxx>> on behalf of Julie Hedlund 
>> <julie.hedlund@xxxxxxxxx <mailto:julie.hedlund@xxxxxxxxx>>
>> Date: Thursday, April 21, 2016 at 1:30 PM
>> To: "gnso-improvem-impl-sc@xxxxxxxxx 
>> <mailto:gnso-improvem-impl-sc@xxxxxxxxx>" <gnso-improvem-impl-sc@xxxxxxxxx 
>> <mailto:gnso-improvem-impl-sc@xxxxxxxxx>>
>> Subject: [gnso-improvem-impl-sc] Notes/Actions: SCI Meeting 21 April 2016
>>  
>> Dear SCI members,
>>  
>> Please see below the notes/actions captured from the SCI meeting held on 21 
>> April.  Please let us know if you have any questions or comments.  Staff 
>> will separately send a notice for the extension on the Consensus Call as 
>> requested below.  The GNSO Secretariat also will send a notice for a call in 
>> two weeks on Thursday, 05 May at the usual time of 1800 UTC.
>>  
>> Kind regards,
>> Julie
>>  
>> Julie Hedlund, Policy Director
>>  
>> Notes/Actions from 21 April SCI Meeting:
>>  
>> 1.  Process Relating to Motions & Amendments
>>  
>> Discussion: There was a request from Amr Elsadr to extend the deadline of 
>> the Consensus Call through Monday, 25 April.  There were no objections to 
>> this request.  Staff suggested that both these revisions to the GNSO 
>> Operating Procedures and those that may result from the Chair/Vice Chair 
>> discussion could be combined in one Public Comment period.  There were no 
>> objections to the suggestion.
>>  
>> ACTION ITEM: Staff will resend the consensus call with the extended deadline.
>>  
>> 2. Chair/Vice Chair Elections:
>>  
>> ISSUE 2: Scenarios relating to the gap to be addressed when the Vice Chairs' 
>> terms end at the same time as that of the Chair, and no Chair is 
>> conclusively elected by that time.
>>  
>> Discussion: Proposal from IPC —  even where a Vice Chair is continuing in 
>> his/her term, the relevant House should have the ability to appoint a 
>> different Interim Vice Chair that is otherwise eligible.  The comment was 
>> that this could be an unnecessary complication.
>>  
>> ACTION ITEMS:
>> Anne Aikman-Scalese will bring the comment concerning the IPC proposal back 
>> to the IPC for consideration, and Amr Elsadr will bring the proposal and 
>> comment back to the NCUC for consideration.
>> The SCI members should review the final proposed language below for each 
>> scenario.
>> SCENARIO 1: A new GNSO Council Chair is not elected, but both Vice Chairs 
>> are continuing on the Council.
>> Final Proposed Language: “In the case where no Chair is conclusively 
>> elected, the two Vice Chairs shall jointly oversee the Chair election and 
>> conduct Council business until such time as a new Chair is elected.”
>> SCENARIO 2: A new GNSO Council Chair is not elected, but one Vice Chair is 
>> continuing on the Council, while the other Vice Chair’s term on the Council 
>> is ending.
>> Final Proposed Language: “In the case where one of Vice-Chair's terms on the 
>> Council ends at the same time as the Chair, and no Chair is conclusively 
>> elected, the House with a vacant Vice-Chair position shall designate an 
>> Interim Vice Chair from within this House to join the continuing Vice Chair 
>> to oversee the Chair election and conduct Council business.  The deadline 
>> for the vacant House to designate its Interim Vice Chair is 14 calendar days 
>> following the Council meeting at which no Chair was conclusively elected."
>>  
>> SCENARIO 3: A new GNSO Council Chair is not elected in the first round, and 
>> neither of the two Vice Chairs is continuing on the Council. 
>> Final Proposed Language: “In the case where both Vice-Chairs’ terms on the 
>> Council end at the same time as the Chair, and no Chair is conclusively 
>> elected, this procedure would apply: Each House should designate a new or 
>> continuing Councilor from within its respective House, to temporarily fill 
>> the role of Vice Chair on an interim basis, not as an elected Vice Chair. 
>> The deadline for each House to designate its Interim Vice Chair is 14 
>> calendar days following the Council meeting at which no Chair was 
>> conclusively elected. The Designated Interim Vice Chairs will co-chair the 
>> Chair election and conduct Council business until such time as a Chair is 
>> conclusively elected. Once the election is completed their service in those 
>> roles would end. Candidates for Chair will not be eligible to serve as 
>> Designated Interim Vice Chairs, to avoid potential conflicts of interest. 
>> However, Interim Vice Chairs are not prohibited from being appointed as 
>> continuing Vice Chairs by their respective Houses following a successful 
>> Chair election."
>>  
>> SCENARIO 4: A new GNSO Council Chair is not elected, neither of the two Vice 
>> Chairs is continuing on the Council, and the Houses do not designate Interim 
>> Vice Chairs. 
>> Final Proposed Language: “If both Houses should fail to temporarily fill the 
>> role of Vice Chair on an interim basis, the non-voting NCA will be 
>> designated Interim Chair to oversee the election and conduct Council 
>> business until such time as a Chair is conclusively elected. The deadline 
>> for each House to designate its Interim Vice Chair is 14 calendar days 
>> following the Council meeting at which no Chair was conclusively elected."
>>  
>> 
> 
>