Re: [gnso-opencouncilmtg-dt] Open Council Meeting Drafting Team

[Stéphane Van Gelder <stephane.vangelder@xxxxxxxxx>]

Jeff makes some very strong points IMO.

On the elections, I can confirm that Glen and I have started working on 
possible timetables, and one of those uses the Dakar Open Council meeting. So 
it would be necessary to hold a formal slot there for that.

Stéphane



Le 8 juil. 2011 à 02:07, Neuman, Jeff a écrit :

> 
> I think all of this sounds well and good and like the ideas coming out.  But, 
> if we do not hold a formal meeting in this slot, when will we take care of 
> the motions and other business items that will invariably come out.  I know 
> they may be tedious, but with 4 weeks in between meetings now, if we do not 
> take required actions, then we will have 8 weeks before business can be done.
> 
> We also need to remember that the annual meeting is a significant one where 
> we will need to elect a chair and vice chair and seat the new council at the 
> end.  This year, unlike last, the hope is that we have the incoming 
> councillors elect the chair and vice chair as opposed to the outgoing council.
> 
> So, i am all for opening up the meetings to interpretive dance as Adrian puts 
> it, but let's reserve some time for work to get done.  We also should have 
> more time doing the tedious items like crafting motions. I don't know if that 
> means having a closed workshop for just councillors to do that like the board 
> or whether we do that in the open at another session.
> 
> 
> 
> Jeffrey J. Neuman
> Vice President, Law and Policy
> Neustar, Inc
> Jeff.Neuman@xxxxxxxxxxx
> P: 571-434-5772
> M: 202-549-5079
> 
> -----Original Message-----
> From:         Mary.Wong@xxxxxxxxxxx [mailto:Mary.Wong@xxxxxxxxxxx]
> Sent: Thursday, July 07, 2011 06:27 PM Eastern Standard Time
> To:   
> Cc:   'gnso-opencouncilmtg-dt@xxxxxxxxx'
> Subject:      RE: [gnso-opencouncilmtg-dt] Open Council Meeting Drafting Team
> 
> Thanks, Adrian, John and everyone, for getting us off to such a good start 
> with plenty of suggestions!
> 
> I like Adrian's idea of calling it the GNSO Public Forum, rather than the 
> Open Council Meeting. If we also incorporate some of the other excellent 
> suggestions, we may yet be able to increase audience participation and 
> engagement at the session. Hopefully this will not only provide the GNSO 
> community with an opportunity to give direct feedback and suggestions, it 
> will also allow the Council to interact directly with both active, regular 
> GNSO participants as well as newer entrants and other members of the ICANN 
> community outside the GNSO.
> 
> To that end, may I bring up a previous suggestion (I forget by who, sorry) 
> that we do a general Open Mic at the beginning of the meeting? This can 
> supplement the regular, shorter Open Mic minutes that Adrian has suggested 
> interspersing with the topical discussions throughout the meeting (on the 
> assumption that these other open mics will be geared more toward the specific 
> topic under discussion).
> 
> I also support Adrian's ideas that (1) we discuss future motions at the 
> Public Forum, and solicit feedback from the community; and (2) each SG/C (as 
> appropriate) give a short update (especially since the Public Forum will take 
> place after Constituency Day).
> 
> Additionally, I'd like to suggest that we invite, and actively seek the 
> participation of, other ICANN groups and participants. In particular, I think 
> it would be useful to extend a welcome to ICANN Fellows and other newbies 
> (and in this respect, the Briefing Papers we had discussed a while ago ca be 
> very helpful).
> 
> Cheers
> Mary  
> 
> 
> 
> Mary W S Wong
> Professor of Law
> Chair, Graduate IP Programs
> Director, Franklin Pierce Center for IP
> UNIVERSITY OF NEW HAMPSHIRE SCHOOL OF LAW
> Two White Street
> Concord, NH 03301
> USA
> Email: mary.wong@xxxxxxxxxxx
> Phone: 1-603-513-5143
> Webpage: http://www.law.unh.edu/marywong/index.php
> Selected writings available on the Social Science Research Network (SSRN) at: 
> http://ssrn.com/author=437584
>>>> 
> From:         Liz Gasster <liz.gasster@xxxxxxxxx>     
> To:    Adrian Kinderis <adrian@xxxxxxxxxxxxxxxxxx>, 
> "john@xxxxxxxxxxxxxxxxxxx" <john@xxxxxxxxxxxxxxxxxxx>     
> CC:    "'gnso-opencouncilmtg-dt@xxxxxxxxx'" 
> <gnso-opencouncilmtg-dt@xxxxxxxxx>, Glen de Saint Géry<Glen@xxxxxxxxx>    
> Date:         7/7/2011 3:14 PM        
> Subject:      RE: [gnso-opencouncilmtg-dt] Open Council Meeting Drafting Team 
> 
> Hi Adrian,
> 
> 
> 
> Thanks so much for the amplification.  I find it very helpful, and I’m 
> excited by your ideas to engage the audience more!  Best, Liz
> 
> 
> 
> From: Adrian Kinderis [mailto:adrian@xxxxxxxxxxxxxxxxxx] 
> Sent: Thursday, July 07, 2011 11:53 AM
> To: Liz Gasster; john@xxxxxxxxxxxxxxxxxxx
> Cc: 'gnso-opencouncilmtg-dt@xxxxxxxxx'; Glen de Saint Géry
> Subject: RE: [gnso-opencouncilmtg-dt] Open Council Meeting Drafting Team
> 
> 
> 
> Thanks Liz.
> 
> 
> 
> I suppose I see the public meetings more as an opportunity to engage our 
> audience. We cannot do this if we are constrained by the usual practices of 
> motions etc.
> 
> 
> 
> We have plenty of opportunity for these in our usual meetings.
> 
> 
> 
> Let’s not call it a Public Meeting at all and call it the GNSO update and 
> public forum.
> 
> 
> 
> I think the current public meeting has an identity crisis.
> 
> 
> 
> Why do let people interact with the Council. We don’t let them at any other 
> time during our usual meetings. Instead we do this “tacked on” version where 
> we ask for public comment randomly. The comment very rarely helps with 
> discussion and doesn’t drive any healthy debate.
> 
> 
> 
> The other point is that if you have motions you really constrain the 
> discussion to that topic. I’d prefer to provide a broad cross section of 
> discussion around the entire Council’s work.
> 
> 
> 
> With respect to transcription, once again I would ask why is it in place? Do 
> we transcribe all our other meetings? Why is this one so special? I was 
> thinking that if we move to a “workshop” style meeting that the transcription 
> simply woudln;t be necessary.
> 
> 
> 
> Once again, these are just my thoughts as I write (I am horribly jetlagged 
> and not sure I am making any sense whatsoever!). 
> 
> 
> 
> Adrian Kinderis
> Chief Executive Officer
> 
> AusRegistry International Pty Ltd
> Level 8, 10 Queens Road
> Melbourne. Victoria Australia. 3004
> Ph: +61 3 9866 3710
> Fax: +61 3 9866 1970
> Email: adrian@xxxxxxxxxxxxxxx <mailto:adrian@xxxxxxxxxxxxxxx> 
> Web: www.ausregistry.com <http://www.ausregistryinternational.com/> 
> 
> 
> 
> - Follow AusRegistry International on Twitter: www.twitter.com/ausregistryint 
> <http://www.twitter.com/ausregistryint>  
> 
> 
> 
> The information contained in this communication is intended for the named 
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> recipient you must not use, copy, distribute or take any action in reliance 
> on it. If you have received this communication in error, please delete all 
> copies from your system and notify us immediately.
> 
> 
> 
> 
> 
> From: Liz Gasster [mailto:liz.gasster@xxxxxxxxx] 
> Sent: Thursday, 7 July 2011 12:20 PM
> To: john@xxxxxxxxxxxxxxxxxxx; Adrian Kinderis
> Cc: 'gnso-opencouncilmtg-dt@xxxxxxxxx'; Glen de Saint Géry
> Subject: RE: [gnso-opencouncilmtg-dt] Open Council Meeting Drafting Team
> 
> 
> 
> Hi all,
> 
> 
> 
> Glen is investigating why Adrian’s post did not go through (thanks John for 
> helping to identify this problem).
> 
> 
> 
> Adrian – I would find it helpful for you to expand a bit on why you suggest 
> that there not be a formal Council meeting, or motions, and that these 
> meetings not be transcribed.  I do understand your point about the need to 
> facilitate greater community discussion during the public meetings.  Are you 
> saying that you think not having a formal council meeting (without motions or 
> transcript) would help in that regard?  Just seeking to understand…
> 
> 
> 
> Thanks so much!  Liz
> 
> 
> 
> Ps. I’m also curious about “interpretive dance” in this context but I expect 
> we’ll hear more on that!  thanks again…
> 
> 
> 
> 
> 
> From: owner-gnso-opencouncilmtg-dt@xxxxxxxxx 
> [mailto:owner-gnso-opencouncilmtg-dt@xxxxxxxxx] On Behalf Of 
> john@xxxxxxxxxxxxxxxxxxx
> Sent: Thursday, July 07, 2011 7:54 AM
> To: Adrian Kinderis
> Cc: 'gnso-opencouncilmtg-dt@xxxxxxxxx'; Glen de Saint Géry
> Subject: RE: [gnso-opencouncilmtg-dt] Open Council Meeting Drafting Team
> 
> 
> 
> Yup.
> 
> 
> 
> Berard
> 
>       -------- Original Message --------
>       Subject: RE: [gnso-opencouncilmtg-dt] Open Council Meeting Drafting
>       Team
>       From: Adrian Kinderis <adrian@xxxxxxxxxxxxxxxxxx 
> <mailto:adrian@xxxxxxxxxxxxxxxxxx> >
>       Date: Thu, July 07, 2011 7:29 am
>       To: "'john@xxxxxxxxxxxxxxxxxxx <mailto:john@xxxxxxxxxxxxxxxxxxx> '" 
> <john@xxxxxxxxxxxxxxxxxxx <mailto:john@xxxxxxxxxxxxxxxxxxx> >,
>       'Glen_de_Saint_Géry' <Glen@xxxxxxxxx <mailto:Glen@xxxxxxxxx> >
>       Cc: "'gnso-opencouncilmtg-dt@xxxxxxxxx 
> <mailto:gnso-opencouncilmtg-dt@xxxxxxxxx> '"
>       <gnso-opencouncilmtg-dt@xxxxxxxxx 
> <mailto:gnso-opencouncilmtg-dt@xxxxxxxxx> >
> 
>       Did everyone get this?
> 
>        
> 
>       Adrian Kinderis
>       Chief Executive Officer
> 
>       AusRegistry International Pty Ltd
>       Level 8, 10 Queens Road
>       Melbourne. Victoria Australia. 3004
>       Ph: +61 3 9866 3710
>       Fax: +61 3 9866 1970
>       Email: adrian@xxxxxxxxxxxxxxx <mailto:adrian@xxxxxxxxxxxxxxx> 
>       Web: www.ausregistry.com <http://www.ausregistryinternational.com/> 
> 
>        
> 
>       - Follow AusRegistry International on Twitter: 
> www.twitter.com/ausregistryint <http://www.twitter.com/ausregistryint>  
> 
>        
> 
>       The information contained in this communication is intended for the 
> named recipients only. It is subject to copyright and may contain legally 
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> copies from your system and notify us immediately.
> 
>        
> 
>        
> 
>       From: Adrian Kinderis 
>       Sent: Wednesday, 6 July 2011 11:41 PM
>       To: john@xxxxxxxxxxxxxxxxxxx <mailto:john@xxxxxxxxxxxxxxxxxxx> ; 
> Glen_de_Saint_Géry
>       Cc: gnso-opencouncilmtg-dt@xxxxxxxxx 
> <mailto:gnso-opencouncilmtg-dt@xxxxxxxxx> 
>       Subject: RE: [gnso-opencouncilmtg-dt] Open Council Meeting Drafting Team
> 
>        
> 
>       Here is a few quick bulletpointed points;
> 
>        
> 
>       -          The meeting should not be a formal Council meeting
> 
>       o    No motions
> 
>       o    It should not be transcribed
> 
>       -          The meeting could be more an update of the work that has 
> been/ is currently being completed since the last “public meeting”
> 
>       -          Comments from the floor should be solicited continually 
> through the meeting
> 
>       -          WG’s should be encouraged to present their current issues/ 
> progress
> 
>       o    They could solicit Council/ public input to any obstacles etc
> 
>       -          Future motions could be discussed
> 
>       o    This is where the good debate happens
> 
>       -          A summary of the weekend sessions could be provided
> 
>       -          Perhaps each stakeholder group could perform a short summary 
> of who they are and what their current concerns are
> 
>        
> 
>       Does that help start with the thoughts.
> 
>        
> 
>       Not particularly sexy... but that will come in the way we go about 
> performing the above (interpretive dance?)
> 
>        
> 
>       Thanks.
> 
>        
> 
>       Adrian Kinderis
>       Chief Executive Officer
> 
>       AusRegistry International Pty Ltd
>       Level 8, 10 Queens Road
>       Melbourne. Victoria Australia. 3004
>       Ph: +61 3 9866 3710
>       Fax: +61 3 9866 1970
>       Email: adrian@xxxxxxxxxxxxxxx <mailto:adrian@xxxxxxxxxxxxxxx> 
>       Web: www.ausregistry.com <http://www.ausregistryinternational.com/> 
> 
>        
> 
>       - Follow AusRegistry International on Twitter: 
> www.twitter.com/ausregistryint <http://www.twitter.com/ausregistryint>  
> 
>        
> 
>       The information contained in this communication is intended for the 
> named recipients only. It is subject to copyright and may contain legally 
> privileged and confidential information and if you are not an intended 
> recipient you must not use, copy, distribute or take any action in reliance 
> on it. If you have received this communication in error, please delete all 
> copies from your system and notify us immediately.
> 
>        
> 
>        
> 
>       From: owner-gnso-opencouncilmtg-dt@xxxxxxxxx 
> <mailto:owner-gnso-opencouncilmtg-dt@xxxxxxxxx>  
> [mailto:owner-gnso-opencouncilmtg-dt@xxxxxxxxx 
> <mailto:owner-gnso-opencouncilmtg-dt@xxxxxxxxx> ] On Behalf Of 
> john@xxxxxxxxxxxxxxxxxxx <mailto:john@xxxxxxxxxxxxxxxxxxx> 
>       Sent: Tuesday, 5 July 2011 8:41 PM
>       To: Glen_de_Saint_Géry
>       Cc: gnso-opencouncilmtg-dt@xxxxxxxxx 
> <mailto:gnso-opencouncilmtg-dt@xxxxxxxxx> 
>       Subject: RE: [gnso-opencouncilmtg-dt] Open Council Meeting Drafting Team
> 
>        
> 
>       Hey!
> 
>        
> 
>       Perhaps I can prime the pump by re-posting my initial thoughts when 
> this effort was suggested.
> 
>        
> 
>       By "design," I was thinking of everything from the way we are arranged, 
> in relation to each other and the public participants to shifting the 
> organization of our work to get people to the mic earlier to using the speed 
> of a consensus agenda (as does the Board) to help prioritize in a more 
> responsive way.
> 
>        
> 
>       Feel free to pile on!
> 
>        
> 
>       Berard
> 
>               -------- Original Message --------
>               Subject: [gnso-opencouncilmtg-dt] Open Council Meeting Drafting 
> Team
>               From: Glen_de_Saint_Géry <Glen@xxxxxxxxx 
> <mailto:Glen@xxxxxxxxx> >
>               Date: Thu, June 23, 2011 6:17 pm
>               To: "gnso-opencouncilmtg-dt@xxxxxxxxx 
> <mailto:gnso-opencouncilmtg-dt@xxxxxxxxx> "
>               <gnso-opencouncilmtg-dt@xxxxxxxxx 
> <mailto:gnso-opencouncilmtg-dt@xxxxxxxxx> >
>               
>               
>               
>               Dear All,
>               
>               As agreed at the GNSO Council wrap-up meeting a small group has 
> been formed to revise the format of the open Council meetings. 
>               The Open Council Meeting Drafting Team mailing list is up and 
> running.
>               
>               As requested, the following people have been added to the list:
>               
>               Stéphane Van Gelder
>               Adrian Kinderis
>               Zahid Jamil" 
>               William Drake
>               Mary Wong
>               Jeff Neuman
>               John Berard
>               
>               Please let me know whether you would like to be added to the 
> drafting team.
>               Thank you.
>               Kind regards,
>               
>               Glen
>               
>               Glen de Saint Géry
>               GNSO Secretariat
>               gnso.secretariat@xxxxxxxxxxxxxx 
> <http://gnso.secretariat@xxxxxxxxxxxxxx> 
>               http://gnso.icann.org <http://gnso.icann.org> 
> 
>