[gnso-osc-ccc] RE: Team activity -- action request included

["Mason Cole" <masonc@xxxxxxxxxxxxx>]

One thing I neglected to mention - please welcome Helen Laverty to our
team.  She expressed an interest in helping with the work and will join
the call this Weds.  Glad to have you, Helen.

 

MC

 

________________________________

From: Mason Cole 
Sent: Friday, March 13, 2009 1:54 PM
To: 'gnso-osc-ccc@xxxxxxxxx'
Subject: Team activity -- action request included

 

Greetings CCT:

 

Forgive the length of this e-mail, but in advance of our next meeting I
want to cover a number of issues, pass along some relevant documents and
see if I can clearly lay out some tasks in front of us.  All before the
weekend.

 

Minutes

First, minutes of Wednesday's meeting are attached here.  (Thank you
Julie for handling that task.)  Please review and be prepared to vote on
them as accurate in this Wednesday's meeting.

 

Administrative

A couple of administrative issues were raised in our last call:

 

Quorum

In the context of decision-making and otherwise conducting business, we
discussed whether or not to require a quorum of team members for voting
or taking a stand.  We decided that a quorum isn't necessary to convene
a meeting, but votes or decisions need to be made by at least 50% of the
roster of team members.  We currently have 

 

Voting

We elected to conduct votes in one of two ways (provided we have a
quorum):

*       By roll call during a meeting
*       By online method, using Doodle.  

 

We'll likely use the online method more often as it gives everyone a
chance to vote and takes time differences into account, etc.

 

Please let me know if there are any issues with the above.

 

Selection of Chair / Vice Chair

In Wednesday's meeting, I was nominated as permanent chair, and Steve
Holsten was nominated as Vice Chair.  We both indicated our willingness
to serve in those capacities until the conclusion of our work.  

 

We're using the Doodle to vote on these positions.  You can link to it
here: http://www.doodle.com/kmy6m6hyykps57a9  

 

*** Please remember to save your changes before exiting Doodle ***

 

Let's conclude that vote on Tuesday at 17:00 UTC.

 

What we're focusing on now

 

We have three immediate issues/tasks in front of us:

 

1.      Call with the ICANN web team

This will be on Wednesday and may take up most of the call.  The purpose
of their participation is to help us understand what ICANN and GNSO
website changes are already planned or under way so we can incorporate
that into our considerations and recommendations.

 

2.      Work plan

Staff has generously created an initial work plan, housed in the
attached checklist.  I recommend we use this to manage our work, rather
than create a separate (and duplicative) plan document.

 

3.      Strawman version of recommendations document

My suggestion on the call Wednesday was that we open a document that
we'll use as the outline for our ultimate set of recommendations.  We
don't yet need to do this - since we're still in information gathering
mode - but it's a good way to start organizing our thoughts.

 

Agenda for Weds

 

1.      Call to order and introductions 
2.      Review agenda 
3.      ICANN web team overview 
4.      All other business 

 

Attendance

 

Just a note of encouragement here to attend the call if at all possible.
We've had good participation, but not as good as we all hope for.  So if
you haven't made a meeting yet, now's your chance.  I hope you'll make
every effort to attend.

 

Please let me know if there are any questions.  Have a good weekend and
speak with you Wednesday.

 

Regards,

 

Mason