[gnso-osc-ccc] ACTION ITEMS: OSC-Communications Work Team

["Julie Hedlund" <jahedlund@xxxxxxxxxxx>]

Dear Work Team members,

Thank you for today's meeting.  Here are the action items and Ken has
provided an excellent brief summary of the main discussion points.  Please
let me know if you have any questions or suggestions for changes.  These
also are posted on the wiki at:
https://st.icann.org/icann-osc/index.cgi?osc_communications_team.

Please also note that the next meeting will be held in Sydney, Australia on
Sunday, 21 June 2009 at 11:15- 12:30 Local time (01:15 UTC; 18:15 PDT
Saturday 20 June; 21:15 EDT Saturday 20 June; 02:15 London, 03:15 CEST,
04:15 Istanbul Sunday, 21 June).  The call-in information has been
circulated to the Work Team list via separate email.
Action Items:
Task 1 & 2 -- Web site requirements & document management (Steve, Chris, and
Ken) See Draft Business Requirements
Task 3 -- Soliciting meaningful feedback (Helen and Zbynek): Complete
development of recommendations.
Task 4 -- Improve Coordination with ICANN Structures (Mason): Complete
development of recommendations.

Main Discussion Points:
1. Ken Bour explained that v1.0 of the Business Requirements document was
reviewed and analyzed by Marc Salvatierra of Corporate Affairs. Marc made a
number of excellent suggestions and language changes that were reviewed by
the CCT Sub-Team and a new Version 1.1 has been published that incorporates
Marc's edits.
2. The new Business Requirements v1.1, if not previously submitted to the
OSC, is recommended for distribution at this stage.
3. Ken agreed to send a letter thanking Marc for his assistance on behalf of
the CCT. (Sent to Kieren McCarthy, General Manager-Corporate Affairs, on 10
June.)
4. Steve Holsten asked about next steps and Ken described the essence of a
conference call (held on 03 June) that included Kieren McCarthy, Marc
Salvatierra, Rob Hoggarth, and Ken Bour. Kieren and Marc are from ICANN
Corporate Affairs, which has the overall responsibility for all web content.
Tentative results from the call include:
--The GNSO Website Replacement Project will fall under the auspices of
Corporate Affairs.
--Funding and budgeting, as appropriate, will be worked out between
Corporate Affairs and Policy Development.
--Rob Hoggarth, Senior Policy Director, will act as the Project?s primary
Sponsor.
--Marc Salvatierra and his team (including Drupal sub-contractors) will
provide the technical and programming skills/resources needed to develop the
new online presence using the Business Requirements document (v1.1) as a
baseline.
--Corporate Affairs will be responsible for recommending/deciding all
technical infrastructure and design parameters essential to preserving this
project?s consistency and interoperability within ICANN?s architectural
guidelines and principles.
--Marc?s team will work collaboratively and interactively with the CCT to
prototype designs, information architecture (e.g. taxonomy), and navigation.
--Ken will make arrangements to spend 1-2 days in Marina del Rey in early
July (to be confirmed) with Marc for the purposes of jointly developing a
high level tactical plan, including rough timetable, for the work in Phase
I. Ken will take responsibility for conveying that plan, once approved by
Corp Affairs and Policy Staff, to the CCT.
5. Ken noted that the next phase of this project will begin in earnest
post-Sydney in the mid-July timeframe pending completion of the planning
step.

Best regards,

Julie

Julie Hedlund
Policy Consultant