[gnso-osc-ccc] ACTION ITEMS/SUMMARY: GNSO OSC Communications Work Team 22 July Meeting

[Julie Hedlund <julie.hedlund@xxxxxxxxx>]

Dear Work Team members,

Here are the action items and a brief summary from last week's call.  These 
also are posted on the wiki at:
https://st.icann.org/icann-osc/index.cgi?osc_communications_team.  Please let 
me know if you have any questions, changes, or additions.  Thank you very much.

Best regards,

Julie

Action Items:
Tasks 1 and 2: Website requirements and document management (Steve, Chris, Ken, 
and Scott)
--Scott and Ken will coordinate with ICANN Website staff to migrate the GNSO 
website to a dynamic/database site and look at the taxonomy; tag content and 
interview website users.
Task 3: Soliciting Meaningful Feedback (Helen and Zbynek)
--Initial recommendations provided.  Determine additional information that 
might be useful.
Task 4: Improve Coordination with ICANN Structures (Mason)
--Complete the analysis of what is being done already in ICANN and what needs 
to be done.

Discussion Summary:
Introductions: Ken introduced Scott Pinzon as a new ICANN staff member 
supporting the Work Team. Scott is Director, Policy Communications/Information 
Services.
Task 1 and 2: Scott provided an update on recent activities. He and Ken met 
with Marc Salvatierra on 9-10 July to discuss how to move forward to improve 
the GNSO Website. Scott noted that the first step is to migrate the site from a 
static state (content must be changed manually) to a dynamic state (content 
located in a database displayed on request). The ICANN website staff have begun 
to migrate the site although this will be transparent to users. They hope to 
complete migration by the end of July. After the migration is complete, changes 
to the look of the site will begin. Ken and Scott also are looking at the 
website taxonomy. Content will be tagged for cataloging in the database in 
August. In addition, Scott will conduct interviews of GNSO website users and is 
soliciting names of volunteers who use the GNSO site and can articulate their 
viewpoint on its strengths and weaknesses.
Task 3: Zbynek shared with the team some initial recommendations concerning the 
task.
Task 4: Mason has been engaged in identifying problems, determining what is 
already being done in ICANN, and what needs to be done. In addition to the 
recommendations Mason is developing, he also will consider codes of conduct for 
ICANN blogs/public forums and better communications at meetings.