RE: [gnso-osc-csg] Next Steps Constituency Operations Team--suggestions

["Gomes, Chuck" <cgomes@xxxxxxxxxxxx>]

S S,
 
Please help me understand what issues in the charter are not ready for a
vote in your opinion?  I am not aware of anything deficient in the
charter unless the goal is to make it too specific, in which case we
will spend too much time on it instead of focusing on the work we are
tasked to do.
 
Chuck


________________________________

        From: owner-gnso-osc-csg@xxxxxxxxx
[mailto:owner-gnso-osc-csg@xxxxxxxxx] On Behalf Of SS Kshatriy
        Sent: Thursday, April 09, 2009 10:26 PM
        To: Olga Cavalli
        Cc: gnso-osc-csg@xxxxxxxxx; Julie Hedlund; Rob Hoggarth; Michael
Young
        Subject: Re: [gnso-osc-csg] Next Steps Constituency Operations
Team--suggestions
        
        
Dear Olga,
thanks for mail.
For the timebeing, I will make following points on Agend and Draft work
plan.
Agenda--It appears to be highly loaded. I will prefer a thorough and
indepth work than 'more amount of work'. For example, instead of vote on
charter, it should be discussion. However, if majority of the members
vouch that they have gone through the charter deligently and find no
need for discussion and changes, it is ok to vote.
 
Draft Work Plan--
The Terms Constituency, Stake Holdre Group, Constituents need to be
defined properly. It looks confusing at times.
Ref to to Action Items/Deliverables item 1a, a list of Procedures
'presently' followed by various Stake Holder Groups.
best regards,
SS 

--- On Wed, 4/8/09, Olga Cavalli <olgac@xxxxxxxxxxxxxxx> wrote:


        From: Olga Cavalli <olgac@xxxxxxxxxxxxxxx>
        Subject: Re: [gnso-osc-csg] Next Steps Constituency Operations
Team
        To: sskshatriy@xxxxxxxxx
        Cc: gnso-osc-csg@xxxxxxxxx, "Julie Hedlund"
<jahedlund@xxxxxxxxxxx>, "Rob Hoggarth" <robert.hoggarth@xxxxxxxxx>,
"Michael Young" <myoung@xxxxxxxxxxxxxxx>
        Date: Wednesday, April 8, 2009, 2:15 PM
        
        
        Dear SS,
        thanks for your detailed and valuable comments.
        I will review them for our next conference call.
        Please review the draft working plan and the agenda proposed for
the next conference call, and let us know if you think we should make
changes to it in order to include new items.
        Best regards
        Olga
        
        
        2009/4/8 SS Kshatriy <sskshatriy@xxxxxxxxx>
        

 Dear Olga and The Team, 

This refers to your mail of April 06 and item: 

2.         Review background information regarding existing GNSO
constituencies. 

 I have gone through the material circulated by Rob in his mail of March
27 and will refer particularly to two links from the mail, ie, 

1. GNSO Improvements Information Page - Constituency Renewal Process
http://gnso.icann.org/en/improvements/renewal-process-en.htm
<http://gnso.icann.org/en/improvements/renewal-process-en.htm> 

2. ICANN Public Comment Forum - GNSO Constituency Renewals 2009
http://www.icann.org/en/public-comment/#gnso-constituency-renewals
<http://www.icann.org/en/public-comment/#gnso-constituency-renewals>  

-- 

I will particularly draw Team's attention to Rob's Summary-Analysis of
Public Comments ... 

http://forum.icann.org/lists/gnso-constituency-renewals/msg00005.html
<http://forum.icann.org/lists/gnso-constituency-renewals/msg00005.html>


and particularly last two sections: 

III.             SUMMARY & ANALYSIS and IV.  NEXT STEPS 

Rob has very ably summarized and analyzed public comments. 

-- 

My Observations: 

1. There are only 5 comments by 4 persons, one person gives additional
comments. One of the 4 supplements other person's comments and adds his
own. 

Public Comments are too few. 

2.  For maximizing transparency, George Kirikos, in his public comments,
lays down three criterion: 
1) public mailing list archives
2) public postings of constituency budgets
3) public list of all members of a constituency.
I suggest that Team debates on this and lays down clear cut criterion
for Transparency.
 3. While summarizing the comments, Rob says,
Most of the comments were quite blunt and generally expressed
significant skepticism regarding the ultimate value and results of the
re-confirmation process.
I will say that the comments are serious and in some ways damaging to
the concerned parties. The Team should take these comments seriously
while analyzing the submissions from 'particular' Constituencies. 
 
 4. From the section IV.  NEXT STEPS, I understand that either some more
relevant document/reports are available or being prepared.
These documents are important for the Team to carry out its work and
should be made available to it. 
5. Questionnaire
In the last meeting, a need for questionnaire was discussed. It is
reported in the minutes as:

*       S.S.Kshatriya suggested that the team could develop
questionnaires to send to constituencies and use the information
gathered to develop guidelines. 
*       Rob said that the ICANN staff had sent out a questionnaire to
constituencies at the end of 2008 and promised to circulate the results
to the team. 

I have gone through
Constituency Survey Report -
http://gnso.icann.org/en/improvements/gnso-constituency-survey-report-28
jan09-en.pdf
<http://gnso.icann.org/en/improvements/gnso-constituency-survey-report-2
8jan09-en.pdf>  

Send by Rob. It is the questionnaire Staff had sent to members of the
Constituencies. Members had free will to respond or not to. It is
apparent that response was limited. 

What is needed is that The Team develops a set of questionnaires for the
purpose of knowing if the Constituencies have followed ICANN/GNSO's
directives or not and how much. These are to be sent to Constituencies'
Officers/Staff and it will be mandatory for them to respond. 

6. THE TEAM to have all INFORMATION for EFFECTIVE CONTRIBUTION 

For any Committee or Board to take decision, relevant connected papers
are necessary. I have a feeling that our Team lacks that facility. For
example, the links sent by Rob should have been available in the
beginning itself. The documents referred by me in 4 above are also
important. Also, only those Documents are made available those are
required in a particular meeting and the Team is not burdened (and gets
confused) with irrelevant information. 

My suggestion will be that Chair and Vice Chair should sit down with the
Staff and to workout proper strategy/procedure. 

7. Public Comments 

I am aware that this suggestion is not relevant to this Forum (Team).
Just in case Staff or any other Body wants to benefit from it: 

I have observed that Process of 'Public Comments' has several flaws. I
will be prepared to give my suggestions/observations if needed. 

best, 

S S Kshatriya (SS) 

sskshatriy@xxxxxxxxx

--- On Mon, 4/6/09, Olga Cavalli <olgac@xxxxxxxxxxxxxxx> wrote:


        From: Olga Cavalli <olgac@xxxxxxxxxxxxxxx> 

        Subject: [gnso-osc-csg] Next Steps Constituency Operations Team
        
        To: gnso-osc-csg@xxxxxxxxx
        
        Cc: "Olga Cavalli" <olgacavalli@xxxxxxxxx>, "Julie Hedlund"
<jahedlund@xxxxxxxxxxx>, "Rob Hoggarth" <robert.hoggarth@xxxxxxxxx>,
"Michael Young" <myoung@xxxxxxxxxxxxxxx>
        Date: Monday, April 6, 2009, 12:47 PM 


        Dear Work Team Members,
        
        I hope this email finds you well.
        
        In preparation to our next conference call to be held next
Friday, April 10th 13 GMT, we would appreciate if you can review the
following information and documents.
        
         
        1. Action Items:

        
        

        Here are the action items agreed to at the 27 March 2009
meeting.  These also are posted on the wiki main page at:
https://st.icann.org/icann-osc/index.cgi?constituency_operations_team.
        
        I have also icluded who is responsible for each of the action
items:
        
        

        1.      Review the revised charter and provide comments or
edits: Team
        

        2.      Review background information regarding existing GNSO
constituencies: Team 

        3.      ICANN staff to assist in reaching out to new
constituencies to see if they want to send representatives to work with
the team:Staff 

        4.      Vote on the revised charter including the priority of
tasks and implementation plan at the meeting on April 10: Team
        

        5.      Develop draft work plan for the subtasks of the
"enhancing constituencies" task: Chair, Vice chair and Staff
        

        6.   Chair and Vice-Chair provide biweekly reports to the
OSC:chair and vice chair
        
         

        2.  Meeting Notes:

        
        

        The meeting notes for the 01 April 2009 meeting are posted on
the wiki at:
https://st.icann.org/icann-osc/index.cgi?osc_constituency_operations_tea
m_meeting_notes
<https://st.icann.org/icann-osc/index.cgi?osc_constituency_operations_te
am_meeting_notes>  . Please let me know if you have any changes to
suggest or questions. 

        
        In addition, Julie has helped us making the following changes to
the wiki.  I welcome your suggestions for further improvements:
         
        3.  Wiki Changes:
        
        
        Charter:
        
        
        a.  Created a link to the draft charter new Wiki page at the top
of the Work Team's main Wiki page. 
        b.  Deleted the Charter text from the Work Team's main page and
moved it to the new Charter Wiki page. 
        c.  Moved the deleted text in Section VI to the bottom of the
section so that the revised priority items are listed first.
        
        
        Work Team Board Recommendation Draft Checklist (priority items):
        
        
        a.  Created a link to the draft Board recommendation checklist
new Wiki page at the top of the Work Team's main Wiki page. 
        b. Created a link to the draft Board recommendation checklist
new Wiki page at the top of the new Charter Wiki page (and in the
reference to priorities)
        
        
        We are developing the work plan, that will be submitted hopefuly
today for your comments and revision.
        
        Please let us know if you have any doubt or comment and please
review the information included in this message.
        
        Best regards
        
        Olga Cavalli