RE: [gnso-osc-csg] 24 April Meeting Notes: OSC-Constituency Operations Work Team

["Gomes, Chuck" <cgomes@xxxxxxxxxxxx>]

Thanks Glen.  It seems to me that the transcripts are quite a useful resource 
that do not require much effort.  Does it make sense to try using them instead 
of minutes for awhile as a test?  If so, we might want to still have an action 
item list.

Chuck


Sent from my GoodLink Wireless Handheld (www.good.com)

 -----Original Message-----
From:   Glen de Saint Géry [mailto:Glen@xxxxxxxxx]
Sent:   Tuesday, April 28, 2009 06:19 PM Eastern Standard Time
To:     jahedlund@xxxxxxxxxxx
Cc:     OSC-CSG Work Team; Gomes, Chuck; Olga Cavalli; Victoria McEvedy
Subject:        RE: [gnso-osc-csg] 24 April Meeting Notes: OSC-Constituency 
Operations Work Team

Dear All,

Little editing is needed for the body of the transcripts. A header, attendance 
sheet , and  correcting names is added. I must get them out quickly and that 
part is also getting fixed! Sorry for the delays!

Glen

From: Julie Hedlund [mailto:jahedlund@xxxxxxxxxxx]
Sent: mardi 28 avril 2009 22:09
To: Glen de Saint Géry
Cc: OSC-CSG Work Team; Gomes, Chuck; Olga Cavalli; Victoria McEvedy
Subject: RE: [gnso-osc-csg] 24 April Meeting Notes: OSC-Constituency Operations 
Work Team

Dear Glen,

Perhaps you could help us with a question: How much editing is required before 
meeting transcripts can be posted and how long does this editing process 
generally take?

Thanks so much for your help.

Best regards,

Julie
-----Original Message-----
From: Gomes, Chuck [mailto:cgomes@xxxxxxxxxxxx]
Sent: Tuesday, April 28, 2009 3:39 PM
To: jahedlund@xxxxxxxxxxx; Olga Cavalli; Victoria McEvedy; Glen de Saint Géry
Cc: OSC-CSG Work Team
Subject: RE: [gnso-osc-csg] 24 April Meeting Notes: OSC-Constituency Operations 
Work Team
Thanks Julie.  I only looked briefly at the first transcript but the quality 
looked fine to me.  I will help of course if we alway identify ourselves when 
we talk.

Key question for me: how much edititing needed to be done before posting this?

Chuck

________________________________
From: Julie Hedlund [mailto:jahedlund@xxxxxxxxxxx]
Sent: Tuesday, April 28, 2009 3:30 PM
To: Olga Cavalli; Victoria McEvedy; Gomes, Chuck; Glen de Saint Géry
Cc: OSC-CSG Work Team
Subject: RE: [gnso-osc-csg] 24 April Meeting Notes: OSC-Constituency Operations 
Work Team
Dear Olga, Victoria, and Chuck,

I see that the transcripts now are online.  These are being produced for all of 
the teams so they will be available whether we decide to use them or not.  I 
will await guidance from the Work Team as to whether they are of sufficient 
quality to be useful by themselves, or whether they should be supplemented with 
meeting notes/minutes.  In addition, perhaps Glen can advise us on how quickly 
they can be made available after a meeting.

Here are the links and I also will add them to the wiki.

Best regards,

Julie

Julie Hedlund
Policy Consultant

OSC-Constituency Operations Work Team Meeting Transcripts:

27 March 2009: http://gnso.icann.org/meetings/transcript-ops-27mar09.pdf
10 April 2009: http://gnso.icann.org/meetings/transcript-csg-20apr09.pdf
24 April 2009: http://gnso.icann.org/meetings/transcript-csg-24apr09.pdf

-----Original Message-----
From: olgacavalli@xxxxxxxxx [mailto:olgacavalli@xxxxxxxxx]On Behalf Of Olga 
Cavalli
Sent: Tuesday, April 28, 2009 3:09 PM
To: Gomes, Chuck
Cc: Victoria McEvedy; jahedlund@xxxxxxxxxxx; OSC-CSG Work Team
Subject: Re: [gnso-osc-csg] 24 April Meeting Notes: OSC-Constituency Operations 
Work Team
Thanks Chuck,
I agree that we must check the quality of transcrips before considering them 
valid.
We agreed during our kickoff meeting in Mexico to produce meeting minutes, that 
should be reviewed by the working group and posted into our wiki.
Regards
Olga

2009/4/28 Gomes, Chuck <cgomes@xxxxxxxxxxxx<mailto:cgomes@xxxxxxxxxxxx>>
Unless things have changed recently, the work to distribute reasonable quality 
transcripts may not justify the value.  If the transcripts produced by the 
teleconference service were of reasonable quality and immediately usable, that 
would be good.  In the past though, my understanding is that they needed 
significant editing before they were effectively usable.  We need Glen to tell 
us how much editing work is required to prepare transcripts for distribution so 
that we can determine whether the value justifies the effort.

I have no problem with them being posted so that we can decide for ourselves 
how much value they add, but I just suggest that we don't expect too much.  
Transcripts of audio teleconference meetings should not be assumed to be the 
same as the live transcripts produced at ICANN regional meetings.

Chuck

________________________________
From: owner-gnso-osc-csg@xxxxxxxxx<mailto:owner-gnso-osc-csg@xxxxxxxxx> 
[mailto:owner-gnso-osc-csg@xxxxxxxxx<mailto:owner-gnso-osc-csg@xxxxxxxxx>] On 
Behalf Of Victoria McEvedy
Sent: Tuesday, April 28, 2009 2:21 PM
To: Olga Cavalli; jahedlund@xxxxxxxxxxx<mailto:jahedlund@xxxxxxxxxxx>

Cc: OSC-CSG Work Team
Subject: RE: [gnso-osc-csg] 24 April Meeting Notes: OSC-Constituency Operations 
Work Team

Julie thank you.



As to general approach, to avoid paraphrasing, if we are going to have 
transcripts as well as recordings -we can in future perhaps forgo this and 
simply refer to the transcripts for minutes?



I don't know what others views are.



Perhaps instead then at the end of our calls we can agree our action 
items/deliverables/decisions made -and leave people to find the reasoning in 
the transcripts?



In relation to the summary of our last two calls, I'd like to defer to the 
transcript on a couple of points so will wait until we have them available.



Thank you and best,



Victoria McEvedy

Principal

McEvedys

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From: owner-gnso-osc-csg@xxxxxxxxx<mailto:owner-gnso-osc-csg@xxxxxxxxx> 
[mailto:owner-gnso-osc-csg@xxxxxxxxx<mailto:owner-gnso-osc-csg@xxxxxxxxx>] On 
Behalf Of Olga Cavalli
Sent: 28 April 2009 18:15
To: jahedlund@xxxxxxxxxxx<mailto:jahedlund@xxxxxxxxxxx>
Cc: OSC-CSG Work Team
Subject: Re: [gnso-osc-csg] 24 April Meeting Notes: OSC-Constituency Operations 
Work Team



Thanks Julie,
very helpful.
Regards
Olga

2009/4/27 Julie Hedlund <jahedlund@xxxxxxxxxxx<mailto:jahedlund@xxxxxxxxxxx>>

Dear Work Team Members,



The draft notes summarizing our discussion at our 24 April 2009 meeting are 
posted at 
https://st.icann.org/icann-osc/index.cgi?osc_constituency_operation_work_team_meeting_notes
 and are linked from the main wiki page at 
https://st.icann.org/icann-osc/index.cgi?constituency_operations_team.  I 
welcome your comments and suggested changes.



Also, Glen de Saint Géry, the GNSO Secretariat, has informed me that she will 
be posting transcripts of all Work Team meetings on the GNSO Calendar site at: 
http://gnso.icann.org/calendar/#april.  As those for our team become available, 
I will link to them from our meeting notes.



In addition, the MP3 recordings for each meeting are linked to the meeting 
notes.  If you scroll down the notes page you will see, listed in succession, 
the meeting notes for all of the meetings to date along with their MP3 
recordings.



Best regards,



Julie



Julie Hedlund

Policy Consultant