RE: [gnso-osc-csg] 24 April Meeting Notes: OSC-Constituency Operations Work Team

["Julie Hedlund" <jahedlund@xxxxxxxxxxx>]

RE: [gnso-osc-csg] 24 April Meeting Notes: OSC-Constituency Operations Work
TeamChuck,

I will be happy to provide a list of action items after each meeting.

Best regards,

Julie
  -----Original Message-----
  From: Gomes, Chuck [mailto:cgomes@xxxxxxxxxxxx]
  Sent: Tuesday, April 28, 2009 6:40 PM
  To: Glen de Saint Géry; jahedlund@xxxxxxxxxxx
  Cc: OSC-CSG Work Team; Olga Cavalli; Victoria McEvedy
  Subject: RE: [gnso-osc-csg] 24 April Meeting Notes: OSC-Constituency
Operations Work Team


  Thanks Glen.  It seems to me that the transcripts are quite a useful
resource that do not require much effort.  Does it make sense to try using
them instead of minutes for awhile as a test?  If so, we might want to still
have an action item list.

  Chuck


  Sent from my GoodLink Wireless Handheld (www.good.com)

   -----Original Message-----
  From:   Glen de Saint Géry [mailto:Glen@xxxxxxxxx]
  Sent:   Tuesday, April 28, 2009 06:19 PM Eastern Standard Time
  To:     jahedlund@xxxxxxxxxxx
  Cc:     OSC-CSG Work Team; Gomes, Chuck; Olga Cavalli; Victoria McEvedy
  Subject:        RE: [gnso-osc-csg] 24 April Meeting Notes:
OSC-Constituency Operations Work Team

  Dear All,

  Little editing is needed for the body of the transcripts. A header,
attendance sheet , and  correcting names is added. I must get them out
quickly and that part is also getting fixed! Sorry for the delays!

  Glen

  From: Julie Hedlund [mailto:jahedlund@xxxxxxxxxxx]
  Sent: mardi 28 avril 2009 22:09
  To: Glen de Saint Géry
  Cc: OSC-CSG Work Team; Gomes, Chuck; Olga Cavalli; Victoria McEvedy
  Subject: RE: [gnso-osc-csg] 24 April Meeting Notes: OSC-Constituency
Operations Work Team

  Dear Glen,

  Perhaps you could help us with a question: How much editing is required
before meeting transcripts can be posted and how long does this editing
process generally take?

  Thanks so much for your help.

  Best regards,

  Julie
  -----Original Message-----
  From: Gomes, Chuck [mailto:cgomes@xxxxxxxxxxxx]
  Sent: Tuesday, April 28, 2009 3:39 PM
  To: jahedlund@xxxxxxxxxxx; Olga Cavalli; Victoria McEvedy; Glen de Saint
Géry
  Cc: OSC-CSG Work Team
  Subject: RE: [gnso-osc-csg] 24 April Meeting Notes: OSC-Constituency
Operations Work Team
  Thanks Julie.  I only looked briefly at the first transcript but the
quality looked fine to me.  I will help of course if we alway identify
ourselves when we talk.

  Key question for me: how much edititing needed to be done before posting
this?

  Chuck

  ________________________________
  From: Julie Hedlund [mailto:jahedlund@xxxxxxxxxxx]
  Sent: Tuesday, April 28, 2009 3:30 PM
  To: Olga Cavalli; Victoria McEvedy; Gomes, Chuck; Glen de Saint Géry
  Cc: OSC-CSG Work Team
  Subject: RE: [gnso-osc-csg] 24 April Meeting Notes: OSC-Constituency
Operations Work Team
  Dear Olga, Victoria, and Chuck,

  I see that the transcripts now are online.  These are being produced for
all of the teams so they will be available whether we decide to use them or
not.  I will await guidance from the Work Team as to whether they are of
sufficient quality to be useful by themselves, or whether they should be
supplemented with meeting notes/minutes.  In addition, perhaps Glen can
advise us on how quickly they can be made available after a meeting.

  Here are the links and I also will add them to the wiki.

  Best regards,

  Julie

  Julie Hedlund
  Policy Consultant

  OSC-Constituency Operations Work Team Meeting Transcripts:

  27 March 2009: http://gnso.icann.org/meetings/transcript-ops-27mar09.pdf
  10 April 2009: http://gnso.icann.org/meetings/transcript-csg-20apr09.pdf
  24 April 2009: http://gnso.icann.org/meetings/transcript-csg-24apr09.pdf

  -----Original Message-----
  From: olgacavalli@xxxxxxxxx [mailto:olgacavalli@xxxxxxxxx]On Behalf Of
Olga Cavalli
  Sent: Tuesday, April 28, 2009 3:09 PM
  To: Gomes, Chuck
  Cc: Victoria McEvedy; jahedlund@xxxxxxxxxxx; OSC-CSG Work Team
  Subject: Re: [gnso-osc-csg] 24 April Meeting Notes: OSC-Constituency
Operations Work Team
  Thanks Chuck,
  I agree that we must check the quality of transcrips before considering
them valid.
  We agreed during our kickoff meeting in Mexico to produce meeting minutes,
that should be reviewed by the working group and posted into our wiki.
  Regards
  Olga

  2009/4/28 Gomes, Chuck <cgomes@xxxxxxxxxxxx<mailto:cgomes@xxxxxxxxxxxx>>
  Unless things have changed recently, the work to distribute reasonable
quality transcripts may not justify the value.  If the transcripts produced
by the teleconference service were of reasonable quality and immediately
usable, that would be good.  In the past though, my understanding is that
they needed significant editing before they were effectively usable.  We
need Glen to tell us how much editing work is required to prepare
transcripts for distribution so that we can determine whether the value
justifies the effort.

  I have no problem with them being posted so that we can decide for
ourselves how much value they add, but I just suggest that we don't expect
too much.  Transcripts of audio teleconference meetings should not be
assumed to be the same as the live transcripts produced at ICANN regional
meetings.

  Chuck

  ________________________________
  From: owner-gnso-osc-csg@xxxxxxxxx<mailto:owner-gnso-osc-csg@xxxxxxxxx>
[mailto:owner-gnso-osc-csg@xxxxxxxxx<mailto:owner-gnso-osc-csg@xxxxxxxxx>]
On Behalf Of Victoria McEvedy
  Sent: Tuesday, April 28, 2009 2:21 PM
  To: Olga Cavalli; jahedlund@xxxxxxxxxxx<mailto:jahedlund@xxxxxxxxxxx>

  Cc: OSC-CSG Work Team
  Subject: RE: [gnso-osc-csg] 24 April Meeting Notes: OSC-Constituency
Operations Work Team

  Julie thank you.



  As to general approach, to avoid paraphrasing, if we are going to have
transcripts as well as recordings -we can in future perhaps forgo this and
simply refer to the transcripts for minutes?



  I don't know what others views are.



  Perhaps instead then at the end of our calls we can agree our action
items/deliverables/decisions made -and leave people to find the reasoning in
the transcripts?



  In relation to the summary of our last two calls, I'd like to defer to the
transcript on a couple of points so will wait until we have them available.



  Thank you and best,



  Victoria McEvedy

  Principal

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  From: owner-gnso-osc-csg@xxxxxxxxx<mailto:owner-gnso-osc-csg@xxxxxxxxx>
[mailto:owner-gnso-osc-csg@xxxxxxxxx<mailto:owner-gnso-osc-csg@xxxxxxxxx>]
On Behalf Of Olga Cavalli
  Sent: 28 April 2009 18:15
  To: jahedlund@xxxxxxxxxxx<mailto:jahedlund@xxxxxxxxxxx>
  Cc: OSC-CSG Work Team
  Subject: Re: [gnso-osc-csg] 24 April Meeting Notes: OSC-Constituency
Operations Work Team



  Thanks Julie,
  very helpful.
  Regards
  Olga

  2009/4/27 Julie Hedlund
<jahedlund@xxxxxxxxxxx<mailto:jahedlund@xxxxxxxxxxx>>

  Dear Work Team Members,



  The draft notes summarizing our discussion at our 24 April 2009 meeting
are posted at
https://st.icann.org/icann-osc/index.cgi?osc_constituency_operation_work_tea
m_meeting_notes and are linked from the main wiki page at
https://st.icann.org/icann-osc/index.cgi?constituency_operations_team.  I
welcome your comments and suggested changes.



  Also, Glen de Saint Géry, the GNSO Secretariat, has informed me that she
will be posting transcripts of all Work Team meetings on the GNSO Calendar
site at: http://gnso.icann.org/calendar/#april.  As those for our team
become available, I will link to them from our meeting notes.



  In addition, the MP3 recordings for each meeting are linked to the meeting
notes.  If you scroll down the notes page you will see, listed in
succession, the meeting notes for all of the meetings to date along with
their MP3 recordings.



  Best regards,



  Julie



  Julie Hedlund

  Policy Consultant