[gnso-osc-csg] RE: For Review: Task 1, Subtask 4 -- Tool Kit Recommendations

[Claudio Di Gangi <cdigangi@xxxxxxxx>]

Dear Julie:

Thanks to you & Chuck for your work on this well-drafted document.

I have a few comments:

Can you clarify why the "Provide grants/funding for constituencies to provide 
their own support"
service proposal was not included as a CSG WT recommendation?

I note this is ranked 8th on the chart on the top of page 2.  Going back to the 
survey results document (Appendix C), however, I note that it was tied for 
second in the number of respondents that gave it the highest priority (5 on a 1 
to 5 scale) -- 13 of 28 did so.

Since there is considerable support for this approach, my suggestion would be 
to add this to the list of CSG TW recommendations.

Another reason for including it is that constituencies & SG should not have to 
depend upon staff to perform functions that may be a low priority for the staff 
(see recommendation 2) but important to a particular constituency.  For 
example, hosting and maintaining constituency websites is item f on the list 
recommendations on the bottom of page 2. If a constituency determines that in 
fact this function is an important one for which it needs support, and if staff 
is not available to provide it, the constituency should be able to obtain it 
from an outside source. Funds should be made available for this purpose.

Two other comments:

The top-ranked task is "assembling background and reference materials for 
working groups."  Assuming that this refers to working groups convened by GNSO 
to deal with specific policy issues, this is not a matter of constituency 
operations at all.  It describes an activity that staff is already performing, 
and only indirectly is it part of a toolkit offered to constituencies.  It is 
equally offered to any of the participants who join a working group without a 
constituency affiliation.  Perhaps I am missing something but this seems out of 
place.

Finally, under item 1(g), "organizational recordkeeping," I suggest adding a 
reference to financial records.  Keeping the constituency's books could be a 
useful service for the staff to perform.

Hope the group finds these comments helpful, thanks for considering them.

Claudio

________________________________
From: owner-gnso-osc-csg@xxxxxxxxx [mailto:owner-gnso-osc-csg@xxxxxxxxx] On 
Behalf Of Julie Hedlund
Sent: Thursday, August 20, 2009 9:21 AM
To: gnso-osc-csg
Cc: Chuck Gomes
Subject: [gnso-osc-csg] For Review: Task 1, Subtask 4 -- Tool Kit 
Recommendations

Dear Work Team members:

Attached for your review is a draft of recommendations (in Word and .pdf) for 
elements to be included in a tool kit of services for Constituencies and 
Stakeholder Groups.  These also are posted to the wiki at: 
https://st.icann.org/icann-osc/index.cgi?constituency_operations_team.

Here are the anticipated next steps:

 1.  Feedback and approval from the Work Team;
 2.  Distribution to the full OSC for review, comment, and approval;
 3.  Distribution to the GNSO Council for review and action; and
 4.  Implementation.

As the first step, we look forward to receiving feedback from you on the 
recommendations.  Please let me know if you have any questions.

Thank you.

Best regards,

Julie