RE: [gnso-osc-csg] RE: DOODLE / Constituency Operations Sub Team 1.2

["Papac, Krista" <Krista.Papac@xxxxxxxxxxxxxxxx>]

Victoria,

 

Is this message meant for the subtask team for subtask 1.2?  

 

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krista.papac@xxxxxxxxxxxxxxxx <mailto:krista.papac@xxxxxxxxxxxxxxxx>  

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________________________________

From: owner-gnso-osc-csg@xxxxxxxxx [mailto:owner-gnso-osc-csg@xxxxxxxxx]
On Behalf Of Victoria McEvedy
Sent: Wednesday, September 23, 2009 4:42 AM
To: Olga Cavalli
Cc: Gisella Gruber-White; Julie Hedlund; Rafik Dammak;
cdigangi@xxxxxxxx; myoung@xxxxxxxxxxxxxxx; sskshatriy@xxxxxxxxx; GNSO
Secretariat; OSC-CSG Work Team
Subject: [gnso-osc-csg] RE: DOODLE / Constituency Operations Sub Team
1.2 

 

Following our call on Monday ---which Michael, Olga and I joined, two
points emerged: 

 

1.     We determined that a narrowed definition of minutes might address
issues as to admin burdens and looked at language such as "decisions,
resolutions and action points". 

 

2.     We also decided to revert formally to the BGC as to their intent
on open mailing and discussion lists (even with posting limited to
members) and I agreed to draft something.  I will do this and circulate.


 

 

Given that attendance was limited -I would like to request that we
either arrange another call or that those who did not attend submit
comments on the original unedited recommendations language only at this
stage (attached again). 

 

We are looking for detailed examples of issues and factual observations
and focus on the language.   

 

Could people also indicate their ability to join a further call -before
or after our call on Friday? 

 

I have set up a Doodle for this at
http://www.doodle.com/7pbwgf3afprb35kc 

Regards,  

 

 

Victoria McEvedy

Principal 

McEvedys

Solicitors and Attorneys 

 

 

96 Westbourne Park Road 

London 

W2 5PL

 

T:    +44 (0) 207 243 6122

F:    +44 (0) 207 022 1721

M:   +44 (0) 7990 625 169 

 

www.mcevedy.eu  

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This email does not create a solicitor-client relationship and no
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From: olgacavalli@xxxxxxxxx [mailto:olgacavalli@xxxxxxxxx] On Behalf Of
Olga Cavalli
Sent: 21 September 2009 12:37
To: Victoria McEvedy
Cc: Gisella Gruber-White; Julie Hedlund; Rafik Dammak;
cdigangi@xxxxxxxx; myoung@xxxxxxxxxxxxxxx; sskshatriy@xxxxxxxxx; GNSO
Secretariat
Subject: Re: DOODLE / Constituency Operations Sub Team on Monday 21 Sept
2009

 

Dear Victoria,
thanks for this document.
Talk to you in a while.
Olga

2009/9/15 Victoria McEvedy <victoria@xxxxxxxxxx>

 

Dear Subtask Team, 

 

In advance of the meeting next week -as discussed, please submit
detailed, fact based comments and suggestions on the current draft
recommendations only at this stage.  

Please feel free to redline although without any expectation that your
edits will be adopted by the whole group given that others will also be
doing so. Comment might be more helpful.  

 

Part II: Recommendations

Recommended Minimum Common Operating Procedures for Constituencies

1.      Executive Committees: 

        a.      All Executive Committees must take minutes and promptly
publish them and any resolutions within 72 hours of the relevant
meeting.  
        b.      All Executive Committees must publish their rules and
procedures, decision making process and criteria.
        c.      Term limits of 2 years and two terms shall apply to
members of Executive Committees and shall be final.  No member can stand
again for the same office after reaching these limits and in particular,
not by standing down for a term.   

2.      Committees

        a.      The ICANN Working Group Operating Model -as finally
recommended by the Policy Process Steering Committee be adopted to
govern Constituency Committee processes and procedures. 
        b.      The formation of all Committees be made known to the
entire constituency membership and open to all members.      
        c.      Where technical or other specialized expertise is
required by a Committee -all members having such expertise shall be
entitled to join that Committee. 
        d.      The fact a Committee has been established and the
membership of it shall be published on the Constituency website and the
final work products and minutes should be made available to the entire
constituency membership within 72 hours of any given meeting. 
        e.      All Constituencies shall publish a list of all active
and inactive Committees and their minutes or resolutions and work
products. 

3.      Communications 

        a.      All Constituency mailing and discussion groups shall be
open to the public. 
        b.       Posting Rights to all Constituency mailing and
discussion groups may be restricted to Constituency members -at the
election of the Constituency. 
        c.      Information as to Constituency business and work product
and finance and accounts and submissions to Staff and other ICANN
entities shall be made publically available unless there are valid
grounds for restricting distribution in accordance with the Constituency
Disclosure Policy.    
        d.      All Constituencies shall have a published Constituency
Disclosure Policy. 
        e.      Constituency Disclosure Policies should narrowly
restrict limits on disclosure and comply with ICANN bylaws and
transparency principles. 
        f.      An independent appeal shall be provided for any
rejection of an application for disclosure under the Constituency
Disclosure Policy.  That appeal shall be to a neutral GNSO entity. 
        g.      All Constituencies shall have a published Privacy Policy
providing for the protection of the personal data of individual members
and shall restrict publication of classes of information on the same.  

4.      Elections 

        a.      All Constituency Offices, including representatives to
Stakeholder Groups and the GNSO Council shall have a two year limit and
a maximum of two terms. These limits shall be final.      
        b.      All Constituencies shall publish a list of all Office
holders, past and present, since inception.  

5.      Voting 

        a.      All Constituencies shall permit all members in good
standing to vote in an election. 
        b.      All members, whether natural or legal persons, shall
have equal voting rights.
        c.      Members be entities to appoint proxies. 
        d.      No legal or natural person shall be entitled to vote
twice. 
        e.      No legal or natural person shall be entitled to join
more than one Constituency. 

6.      Charter Amendments 

        a.      The procedure for amending Constituency Charters shall
be standard and shall be passed by 75% of the members. 

7.      Meetings 

        a.       All Constituencies shall adopt the basic standard
meeting procedure as at Annex A. 
        b.      Minutes shall be taken at all Constituency meetings and
approved by the menbers. 

8.      Policy 

        a.      Standing Policy Committees are discouraged in favour of
ad hoc Committees formed to deal with particular policy. Standing Policy
Committees shall comply with the same rules as Executive Committees but
the term limit should be 1 year and two terms.  There should be no
restriction on sitting out a term and starting afresh.  
        b.      Policy Committees shall be open to all members in good
standing and like other Committees shall publish their formation, work
product and decisions. 
        c.      Any Member of a Constituency shall be able to propose a
Policy Committee be formed on a Policy issue and provided 5 members
agree, a Committee shall be formed. 

9.      GNSO WG

        a.      Any member of a Constituency shall be entitled to join
any GNSO WG and Constituencies shall publish and advise all members of
the call for WG participants.
        b.      Constituency Members may participate in an individual or
representative capacity but must advise the Constituency membership of
the WG activity from time to time. 

10.     The Constituencies adopt the Code of Practice at Annex B to
govern their dealings with Staff. 
11.     We recommend a Handbook be prepared containing the common rules
and principles and materials referred to in the recommendations above.

12.     We recommend that [all] recommendations [#] above, apply also to
the Contracted House Stakeholder Groups.  

Best,  

 

 

Victoria McEvedy

Principal 

McEvedys

Solicitors and Attorneys 



 

96 Westbourne Park Road 

London 

W2 5PL

 

T:    +44 (0) 207 243 6122

F:    +44 (0) 207 022 1721

M:   +44 (0) 7990 625 169 

 

www.mcevedy.eu  

Regulated by the Solicitors Regulation Authority #465972

This email and its attachments are confidential and intended for the
exclusive use of the addressee(s).  This email and its attachments may
also be legally privileged. If you have received this in error, please
let us know by reply immediately and destroy the email and its
attachments without reading, copying or forwarding the contents.

This email does not create a solicitor-client relationship and no
retainer is created by this email communication. 

 

From: Gisella Gruber-White [mailto:Gisella.Gruber-White@xxxxxxxxx] 
Sent: 15 September 2009 22:28
To: Olga Cavalli; Julie Hedlund; Victoria McEvedy; Rafik Dammak; 
cdigangi@xxxxxxxx; myoung@xxxxxxxxxxxxxxx; sskshatriy@xxxxxxxxx
Cc: GNSO Secretariat; Gisella Gruber-White
Subject: DOODLE / Constituency Operations Sub Team on Monday 21 Sept
2009

 

Dear All,



Please find hereafter a Doodle poll to set a time for the Constituency
Operations Sub Team call next Monday 21 September 2009.
http://www.doodle.com/rnfxyfg3244wygqb

Please provide your availability and we will confirm the time as soon as
everyone has responded.

Apologies for the delay in getting this Doodle out to you.

Thank you
Kind regards
Gisella

---------------------------- 
Gisella Gruber-White
On behalf of GNSO Secretariat
Internet Corporation for Assigned Names and Numbers (ICANN)

Email: gisella.gruber-white@xxxxxxxxx
Tel: +44 7545 334 360
Skype ID: gisella.gw

 


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-- 
Olga Cavalli, Dr. Ing.
www.south-ssig.com.ar

 

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