[gnso-osc-ops] Re: RoP 5.3

[Julie Hedlund <julie.hedlund@xxxxxxxxx>]

Thanks Ray, I will update the document accordingly and send around a revised 
draft for tomorrow's discussion.

Best regards,

Julie


On 8/25/09 1:52 PM, "Ray Fassett" <ray@xxxxxxxxx> wrote:

Per Wolf-Ulrich's suggestion below, Srction 5.3 would change to:

Section 5.3
All actions of, or votes by, the GNSO Council are taken or cast only by the 
members of the GNSO Council and not persons who are not members.  Acts by the 
GNSO Council members present at any meeting at which there is a quorum shall be 
acts of the GNSO Council, unless otherwise provided herein. (See Section 5(2) 
of this Article concerning the number of votes that GNSO Council members may 
cast.)

Ray:  But I do not see where Section 5(2) speaks to "the number of votes that 
GNSO Council members may cast." ??

Additional proposed edits I have:

Section 4 - underneath (b), last sentence:

If the Chair or Vice Chair is elected from one of the houses, that person shall 
retain his/her vote in that house.


5.5 Procedure of Minutes

Within days of a GNSO Council meeting, the Secretariat will forward draft 
summary to the GNSO Chair and Vice Chairs.

Within 10 days of the meeting, the Chair and Vice Chairs will approve the draft 
and request the Secretariat to circulate the draft summary to GNSO Council 
members for comment and approval. If no comment is received within 10 days, the 
minutes will be deemed to have been approved for posting.

All comments received from GNSO Council members will be incorporated in the 
summary unless there are objections from other GNSO Council members.

Where there are objections, the Chair will attempt to resolve the issue (by 
reference to the audio transcript if any) and secure agreement from the 
relevant GNSO Council members. If agreement is not achieved, the Chair will 
determine the final version of the minutes and may note areas in which 
agreement has not been achieved

Disputes: If any GNSO Council member disputes what he or she has said in the 
resulting draft minutes, a transcript of the relevant portion of the audio 
recording shall be prepared and made available to the GNSO Council before its 
formal approval of the minutes.

The Chair will ensure the above procedure is complete and an approved version 
of the summary is circulated and made public within 21 days of the relevant 
meeting.

All minutes of meetings of the GNSO (and any working groups thereof) shall be 
approved promptly by the originating body. No later than the day after the date 
on which they are formally approved by the Council, the minutes shall be made 
publicly available on the Website.

The GNSO Council Secretariat shall transmit minutes of its meetings to the 
ICANN Secretary no later than 21 days following the meeting.





________________________________

From: owner-ntfy-gnso-osc-ops@xxxxxxxxx 
[mailto:owner-ntfy-gnso-osc-ops@xxxxxxxxx] On Behalf Of KnobenW@xxxxxxxxxx
Sent: Wednesday, August 19, 2009 12:31 PM
To: ntfy-gnso-osc-ops@xxxxxxxxx
Subject: RoP 5.3

My suggestion:


... acts by the GNSO Council members present at any meeting at which there is a 
quorum shall be acts of the GNSO Council, unless otherwise provided herein. 
(See Section 5(2) of this Article concerning the number of votes that GNSO 
Council members may cast.)


Mit freundlichen Grüßen
Best regards
Wolf-Ulrich Knoben