[gnso-osc-ops] Action Items and Documents from 13 Oct WT Call
Dear Ray and Work Team members, Attached are two documents for consideration. The first is the proposed revisions to Section 5.0 to remove the requirement for written DOIs and for polling individuals for changes to DOIs. (See details in the actions below). The second are the suggested changes to Section 5.3.3 that Legal provided in September to address concerns raised by Kristina Rosette about the difficultly of determining possible interests relating to parties with which ICANN has contracts. Our next meeting is tomorrow at 1700 UTC/1300 EDT/1000 PDT. Please let me know if you have any questions or clarifications to the action items and recap of our discussion yesterday. Best regards, Julie Action Items: 1. Declarations of Interest: Whether to Provide in Writing After extensive discussion the WT agreed to modify the procedures to delete the requirement for written DOIs. The WT agreed specifically to delete the word "written" in the definition for DOIs in Section 5.1 definitions. In addition, the WT agreed to remove the requirement for polling individuals for their DOIs at the beginning of the meeting by deleting the second sentence in Section 5.4.2 Duty to Remind Participants and Speakers where polling is mentioned as a requirement. The Work Team asked staff to make the changes in the document and to send it to the WT for review and for submission to the OSC. They also noted that the PPSC has included the SOI/DOI procedures in its WG guidelines and that these would need to be amended to reflect the changes. It was agreed that the OSC Chair could send the revised procedures to the PPSC Chair for consideration and incorporation into the WG guidelines. Actors: Staff Due Date: 15 October -- DONE, See attached document. 2. Statements of Interest: Suggested Language from Legal re: Staff In the absence of language from ICANN Legal staff on the issue of staff providing SOIs, the WT discussed several alternatives. It agreed that staff and full-time exclusive ICANN contractors could be exempted from providing SOIs, but only if they were included in the requirement to provide DOIs and that Section 5.4.2 should be modified accordingly. However, they did not agree to exempt non-exclusive/non-full time ICANN contractors or how to address them. The WT strongly urged Legal staff to provide language relating to staff SOIs for consideration at the WT's next meeting on 15 October so that any changes could be incorporated into a revision of the procedures to be send to the OSC in time for review prior to the GNSO Council meeting on 28 October. Action: OGC and Legal Staff Due Date: 15 October 3. Section 5.3.3 SOI Questions Relating to a List of ICANN Contractors The WT began discussion on this issue, but decided to revisit it at the meeting on 15 October. Staff agreed to send the suggested changes proposed by Legal staff in September. Action: Staff and Work Team members Due Date: 15 October — DONE, See attached document. Attachment:
GNSO Operating Procedures v2.0 Section 5.0 Proposed Revisions 13 Oct 2010.doc Attachment:
GNSO Council Operating Procedures v2 Section 5.3.3 Suggested Changes.pdf
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