FW: [gnso-otf-dt] Outreach Task Force Draft Charter for Review

["Dykes, Roy" <Roy.Dykes@xxxxxxxxxxx>]

OTF Draft Team,

Please see response below/comments re:  Draft Charter from one of the 
registries in the Registry Stakeholder Group (RySG).  Apologize for not sending 
sooner.

At some point later in the month, we should reconvene and review the comments 
received so far.

Sincerely,
--Roy Dykes

Roy Dykes
Neustar, Inc. / Senior Product Manager, Registry
21575 Ridgetop Circle, Sterling, VA 20166
Office: +1.571.434.3521  Mobile: +1.571.425.1630  Fax: +1.571.434.5302 / 
Roy.Dykes@xxxxxxxxxxx<mailto:Roy.Dykes@xxxxxxxxxxx> / 
www.neustar.biz<http://www.neustar.biz/>


From: regycon@xxxxxxxxxxxxxxxx [mailto:regycon@xxxxxxxxxxxxxxxx] On Behalf Of 
Gomes, Chuck
Sent: Monday, September 12, 2011 4:33 PM
To: regycon@xxxxxxxxxxxxxxxx
Subject: [REGYCON] RE: [gnso-otf-dt] Outreach Task Force Draft Charter for 
Review

Thanks Roy.  Here is my feedback.

First of all, let me compliment the group for the comprehensive of the draft 
charter.

"Purpose:
The purpose of the OTF is to produce an analysis of the current GNSO outreach 
activities and to produce an executable GNSO Global Outreach Strategy to 
address gaps in outreach."

·         I think it would be good if the OTF not only proposed 'Strategy' but 
also 'Tactics'; otherwise, another group will need to be formed to develop 
possible tactics for implementation of the strategies.  This would also apply 
to other areas of the charter that refers to 'Strategy'.

"Scope:
The OTF's operational plans and activities should further a valid, cost saving 
and useful purpose aimed at (1) consolidating human and financial resources 
relating to GNSO outreach; (2) creating efficiency; and (3) and producing an 
executable Global Outreach Strategy to coordinate the GNSO outreach efforts to 
avoid duplication of effort."

·         If I understand this correctly, I think the intent is good, but the 
beginning seems awkwardly worded.  What does it mean to "further a valid, cost 
saving and useful purpose"?  To use 'further' as a verb as was done implies 
that there is already an outreach purpose?  Is the purpose that is the focus or 
a plan that should be 'furthered'?

·         Also, I can understand that 'cost-effective' tactics are very 
important, but it is hard for me to imagine how additional outreach can be cost 
saving; I think it will involve added costs, but if it is to happen, tactics 
will need to be cost-effective or they may never happen.

Section III - Membership Criteria:  A steering committee makes sense if there 
are lots of members of the task force, but I would not assume there will be.  
If there are small numbers of volunteers, i.e., under 10, a steering committee 
may not add much value; in that case, the chair and vice chair could likely 
serve as the leadership group for the task force.  I personally think that it 
may be difficult to get task force volunteers from every group listed let alone 
for the steering committee.

Timeframes:  The dates listed should be designed to fit with ICANN's budgeting 
cycle.  For example, if the objective is to kick-off the outreach effort in 
Feb/Mar 2013, funds would need to be allocated in the FY13 budget; that would 
mean that the amount of funds needed would need to be provided as input to the 
FY13 budget process in early Spring 2012.  I suggest that this task be added to 
the deliverables.

Roles, Functions & Duties:  I personally think that a steering committee of 12 
is too large to be effective, and, as noted above, it may be difficult to get 
more than 12 volunteers for the entire task force.  I suggest considering 
designing the steering committee with more flexible criteria so as to be able 
to use it or not and staff it or not according to the eventual task force size.o
T
Status Reporting:  The agendas of Council meetings are typically very full and 
the TF may not always have updates that warrant being on the agenda.  The 
Council has a project status mechanism that can be used for updates for each 
meeting and the TF can request time on the Council agenda when needed.  I think 
it would be helpful to make it clear than the TF does not need to provide its 
update as part of a Council meeting.  That may not have been the intent of the 
charter drafting group, but it would be good to clarify so expectations are 
clear.

Chuck

From: regycon@xxxxxxxxxxxxxxxx [mailto:regycon@xxxxxxxxxxxxxxxx] On Behalf Of 
Dykes, Roy
Sent: Friday, September 09, 2011 2:28 PM
To: regycon@xxxxxxxxxxxxxxxx
Subject: [REGYCON] FW: [gnso-otf-dt] Outreach Task Force Draft Charter for 
Review

RySG,

Per action item from the 8/31 call, attached is the draft Outreach Task Force 
charter for review and comment.

It may be easier for us to review and suggest comments here within RySG and 
then I can relay any comments/questions to Julie Hedlund (see below).

I'll see you on the call on Wed. (9/14).

Thank you,
--Roy Dykes
Roy Dykes
Neustar, Inc. / Senior Product Manager, Registry
21575 Ridgetop Circle, Sterling, VA 20166
Office: +1.571.434.3521  Mobile: +1.571.425.1630  Fax: +1.571.434.5302 / 
Roy.Dykes@xxxxxxxxxxx<mailto:Roy.Dykes@xxxxxxxxxxx> / 
www.neustar.biz<http://www.neustar.biz/>

From: owner-gnso-otf-dt@xxxxxxxxx [mailto:owner-gnso-otf-dt@xxxxxxxxx] On 
Behalf Of Olga Cavalli
Sent: Friday, September 09, 2011 11:15 AM
To: Stéphane Van Gelder
Cc: Julie Hedlund; Mary Wong; Neuman, Jeff; Glen de Saint Géry; 
gnso-otf-dt@xxxxxxxxx
Subject: [gnso-otf-dt] Outreach Task Force Draft Charter for Review

Dear Stéphane,

As chair of the Outreach Task Force Charter Drafting team, I am attaching to 
this email the Draft Charter in Word and PDF for review by the GNSO Council, 
Constituencies, and Stakeholder Groups.

On 19 May 2011 the GNSO Council determined that the GNSO Improvements 
Operations Steering Committee had completed its work in producing 
Recommendations to Develop a Global Outreach Program to Broaden Participation 
in the GNSO (See 
http://gnso.icann.org/drafts/global-outreach-recommendations-21jan11-en.pdf.)  
The recommendations are part of the GNSO Improvements Process directed by the 
Board Governance Committee in its Report.  (See 
http://www.icann.org/topics/gnso-improvements/gnso-improvements-report-03feb08.pdf.
 )  The mission of the Outreach Task Force (OTF) is to develop strategies to 
attract new participants in GNSO activities, and identify activities that may 
improve the visibility, understanding and participation in the GNSO.

The Council directed ICANN staff to invite members of the GNSO Stakeholder 
Groups and Constituencies to volunteer to form an Outreach Task Force Charter 
Drafting Team (OTF-DT).  The members of the OTF-DT are:

Tony Harris - ISP
Carlos Aguirre - NCA
Olga Cavalli - NCA (chair)
Amr Elsadr - NCSG
Debra Hughes - NCSG
Roy Dykes - RySG -NeuStar

Observers:
Stephane van Gelder - GNSO Council chair
Mary Wong - GNSO Council vice chair
Jeff Neuman - GNSO Council vice chair

Staff Support: Julie Hedlund, Gisella Gruber, and Glen de Saint Géry

Mailing list archives: http://forum.icann.org/lists/gnso-otf-dt/ 
<http://forum.icann.org/lists/gnso-otf-dt/<http://forum.icann.org/lists/gnso-otf-dt/>>

The OTF-DT has produced the attached Draft Charter and is seeking comments from 
the Stakeholder Groups and Constituencies.  We urge you to send comments, 
suggestions, and questions by **10 October 2011** to Julie Hedlund at 
julie.hedlund@xxxxxxxxx<http://julie.hedlund@xxxxxxxxx>.

I want to thank all members of our drafting team that worked very hard in 
producing this document, and also to the staff that gave support to our work, 
Julie, Glen and Gisella.

If you have any doubt or question please let me know.

Many thanks and best regards

Olga