Re: FW: [gnso-otf-dt] Outreach Task Force Draft Charter for Review

[Olga Cavalli <olgacavalli@xxxxxxxxx>]

Many thanks Roy for sending these comments.
Lest wait for other reactions and then we can meet again and discuss.
Best regards
Olga

2011/9/18 Dykes, Roy <Roy.Dykes@xxxxxxxxxxx>

>  OTF Draft Team,****
>
> ** **
>
> Please see response below/comments re:  Draft Charter from one of the
> registries in the Registry Stakeholder Group (RySG).  Apologize for not
> sending sooner.****
>
> ** **
>
> At some point later in the month, we should reconvene and review the
> comments received so far.****
>
> ** **
>
> Sincerely,****
>
> --Roy Dykes****
>
> ** **
>
> *Roy Dykes
> Neustar, Inc. / *Senior Product Manager, Registry
> 21575 Ridgetop Circle, Sterling, VA 20166
> *Office:** *+1.571.434.3521  *Mobile: *+1.571.425.1630  *Fax: *
> +1.571.434.5302 */* Roy.Dykes@xxxxxxxxxxx / www.neustar.biz****
>
> ** **
>
> ** **
>
> *From:* regycon@xxxxxxxxxxxxxxxx [mailto:regycon@xxxxxxxxxxxxxxxx] *On
> Behalf Of *Gomes, Chuck
> *Sent:* Monday, September 12, 2011 4:33 PM
> *To:* regycon@xxxxxxxxxxxxxxxx
> *Subject:* [REGYCON] RE: [gnso-otf-dt] Outreach Task Force Draft Charter
> for Review****
>
> ** **
>
> Thanks Roy.  Here is my feedback.****
>
> ** **
>
> First of all, let me compliment the group for the comprehensive of the
> draft charter.****
>
> ** **
>
> “Purpose:****
>
> The purpose of the OTF is to produce an analysis of the current GNSO
> outreach activities and to produce an executable GNSO Global Outreach
> Strategy to address gaps in outreach.”****
>
> **·         **I think it would be good if the OTF not only proposed
> ‘Strategy’ but also ‘Tactics’; otherwise, another group will need to be
> formed to develop possible tactics for implementation of the strategies.
> This would also apply to other areas of the charter that refers to
> ‘Strategy’.****
>
> ** **
>
> “Scope:****
>
> The OTF’s operational plans and activities should further a valid, cost
> saving and useful purpose aimed at (1) consolidating human and financial
> resources relating to GNSO outreach; (2) creating efficiency; and (3) and
> producing an executable Global Outreach Strategy to coordinate the GNSO
> outreach efforts to avoid duplication of effort.”****
>
> **·         **If I understand this correctly, I think the intent is good,
> but the beginning seems awkwardly worded.  What does it mean to “further a
> valid, cost saving and useful purpose”?  To use ‘further’ as a verb as was
> done implies that there is already an outreach purpose?  Is the purpose that
> is the focus or a plan that should be ‘furthered’?****
>
> **·         **Also, I can understand that ‘cost-effective’ tactics are
> very important, but it is hard for me to imagine how additional outreach can
> be cost saving; I think it will involve added costs, but if it is to happen,
> tactics will need to be cost-effective or they may never happen.****
>
> ** **
>
> Section III – Membership Criteria:  A steering committee makes sense if
> there are lots of members of the task force, but I would not assume there
> will be.  If there are small numbers of volunteers, i.e., under 10, a
> steering committee may not add much value; in that case, the chair and vice
> chair could likely serve as the leadership group for the task force.  I
> personally think that it may be difficult to get task force volunteers from
> every group listed let alone for the steering committee.****
>
> ** **
>
> Timeframes:  The dates listed should be designed to fit with ICANN’s
> budgeting cycle.  For example, if the objective is to kick-off the outreach
> effort in Feb/Mar 2013, funds would need to be allocated in the FY13 budget;
> that would mean that the amount of funds needed would need to be provided as
> input to the FY13 budget process in early Spring 2012.  I suggest that this
> task be added to the deliverables.****
>
> ** **
>
> Roles, Functions & Duties:  I personally think that a steering committee of
> 12 is too large to be effective, and, as noted above, it may be difficult to
> get more than 12 volunteers for the entire task force.  I suggest
> considering designing the steering committee with more flexible criteria so
> as to be able to use it or not and staff it or not according to the eventual
> task force size.o ****
>
> T ****
>
> Status Reporting:  The agendas of Council meetings are typically very full
> and the TF may not always have updates that warrant being on the agenda.
> The Council has a project status mechanism that can be used for updates for
> each meeting and the TF can request time on the Council agenda when needed.
> I think it would be helpful to make it clear than the TF does not need to
> provide its update as part of a Council meeting.  That may not have been the
> intent of the charter drafting group, but it would be good to clarify so
> expectations are clear.****
>
> ** **
>
> Chuck****
>
> ** **
>
> *From:* regycon@xxxxxxxxxxxxxxxx [mailto:regycon@xxxxxxxxxxxxxxxx] *On
> Behalf Of *Dykes, Roy
> *Sent:* Friday, September 09, 2011 2:28 PM
> *To:* regycon@xxxxxxxxxxxxxxxx
> *Subject:* [REGYCON] FW: [gnso-otf-dt] Outreach Task Force Draft Charter
> for Review****
>
> ** **
>
> RySG,****
>
> ** **
>
> Per action item from the 8/31 call, attached is the draft Outreach Task
> Force charter for review and comment.****
>
> ** **
>
> It may be easier for us to review and suggest comments here within RySG and
> then I can relay any comments/questions to Julie Hedlund (see below).****
>
> ** **
>
> I’ll see you on the call on Wed. (9/14).****
>
> ** **
>
> Thank you,****
>
> --Roy Dykes****
>
> *Roy Dykes
> Neustar, Inc. / *Senior Product Manager, Registry
> 21575 Ridgetop Circle, Sterling, VA 20166
> *Office:** *+1.571.434.3521  *Mobile: *+1.571.425.1630  *Fax: *
> +1.571.434.5302 */* Roy.Dykes@xxxxxxxxxxx / www.neustar.biz****
>
> ** **
>
> *From:* owner-gnso-otf-dt@xxxxxxxxx [mailto:owner-gnso-otf-dt@xxxxxxxxx] *On
> Behalf Of *Olga Cavalli
> *Sent:* Friday, September 09, 2011 11:15 AM
> *To:* Stéphane Van Gelder
> *Cc:* Julie Hedlund; Mary Wong; Neuman, Jeff; Glen de Saint Géry;
> gnso-otf-dt@xxxxxxxxx
> *Subject:* [gnso-otf-dt] Outreach Task Force Draft Charter for Review****
>
> ** **
>
> Dear Stéphane,****
>
> ** **
>
> As chair of the Outreach Task Force Charter Drafting team, I am attaching
> to this email the Draft Charter in Word and PDF for review by the GNSO
> Council, Constituencies, and Stakeholder Groups.****
>
>
> On 19 May 2011 the GNSO Council determined that the GNSO Improvements
> Operations Steering Committee had completed its work in producing
> Recommendations to Develop a Global Outreach Program to Broaden
> Participation in the GNSO (See *
> http://gnso.icann.org/drafts/global-outreach-recommendations-21jan11-en.pdf
> .*)  The recommendations are part of the GNSO Improvements Process
> directed by the Board Governance Committee in its Report.  (See *
> http://www.icann.org/topics/gnso-improvements/gnso-improvements-report-03feb08.pdf
> *. )  The mission of the Outreach Task Force (OTF) is to develop
> strategies to attract new participants in GNSO activities, and identify
> activities that may improve the visibility, understanding and participation
> in the GNSO.
>
> The Council directed ICANN staff to invite members of the GNSO Stakeholder
> Groups and Constituencies to volunteer to form an Outreach Task Force
> Charter Drafting Team (OTF-DT).  The members of the OTF-DT are:
>
> Tony Harris – ISP
> Carlos Aguirre – NCA
> Olga Cavalli - NCA (chair)
> Amr Elsadr – NCSG
> Debra Hughes - NCSG
> Roy Dykes – RySG –NeuStar
>
> Observers:
> Stephane van Gelder – GNSO Council chair
> Mary Wong – GNSO Council vice chair
> Jeff Neuman – GNSO Council vice chair
>
> Staff Support: Julie Hedlund, Gisella Gruber, and Glen de Saint Géry
>
> Mailing list archives: *http://forum.icann.org/lists/gnso-otf-dt/* <*
> http://forum.icann.org/lists/gnso-otf-dt/*>
>
> The OTF-DT has produced the attached Draft Charter and is seeking comments
> from the Stakeholder Groups and Constituencies.  We urge you to send
> comments, suggestions, and questions by ***10 October 2011*** to Julie
> Hedlund at *julie.hedlund@xxxxxxxxx*.
>
> I want to thank all members of our drafting team that worked very hard in
> producing this document, and also to the staff that gave support to our
> work, Julie, Glen and Gisella.****
>
> ** **
>
> If you have any doubt or question please let me know.****
>
> ** **
>
> Many thanks and best regards****
>
> ** **
>
> Olga****
>
> ** **
>