Re: [gnso-otf-dt] Outreach Task Force Draft Charter for Review

[Olga Cavalli <olgacavalli@xxxxxxxxx>]

Good idea Julie
Many thanks and regards to all
Olga

2011/9/19 Julie Hedlund <julie.hedlund@xxxxxxxxx>

>  Roy and Olga and Team,
>
> I will plan to schedule a call after 10 October (when comments are due).  I
> suggest Friday the 14th.  In addition, I have requested a time slot during
> the GNSO working sessions on Saturday or Sunday in Dakar that we could use
> for a meeting, with remote participation for those who will not be there in
> person.
>
> Thanks,
> Julie
>
>
> On 9/18/11 12:04 PM, "Dykes, Roy" <Roy.Dykes@xxxxxxxxxxx> wrote:
>
> OTF Draft Team,
>
> Please see response below/comments re:  Draft Charter from one of the
> registries in the Registry Stakeholder Group (RySG).  Apologize for not
> sending sooner.
>
> At some point later in the month, we should reconvene and review the
> comments received so far.
>
> Sincerely,
> --Roy Dykes
>
> *Roy Dykes
> Neustar, Inc. / *Senior Product Manager, Registry
>
> 21575 Ridgetop Circle, Sterling, VA 20166
> *Office: *+1.571.434.3521  *Mobile: *+1.571.425.1630  *Fax: *+1.571.434.5302
> */* Roy.Dykes@xxxxxxxxxxx / www.neustar.biz <http://www.neustar.biz/>
>
>
>
> *From:* regycon@xxxxxxxxxxxxxxxx 
> [mailto:regycon@xxxxxxxxxxxxxxxx<regycon@xxxxxxxxxxxxxxxx>]
> *On Behalf Of *Gomes, Chuck
> *Sent:* Monday, September 12, 2011 4:33 PM
> *To:* regycon@xxxxxxxxxxxxxxxx
> *Subject:* [REGYCON] RE: [gnso-otf-dt] Outreach Task Force Draft Charter
> for Review
>
> Thanks Roy.  Here is my feedback.
>
> First of all, let me compliment the group for the comprehensive of the
> draft charter.
>
> “Purpose:
> The purpose of the OTF is to produce an analysis of the current GNSO
> outreach activities and to produce an executable GNSO Global Outreach
> Strategy to address gaps in outreach.”
> ·         I think it would be good if the OTF not only proposed ‘Strategy’
> but also ‘Tactics’; otherwise, another group will need to be formed to
> develop possible tactics for implementation of the strategies.  This would
> also apply to other areas of the charter that refers to ‘Strategy’.
>
>
> “Scope:
> The OTF’s operational plans and activities should further a valid, cost
> saving and useful purpose aimed at (1) consolidating human and financial
> resources relating to GNSO outreach; (2) creating efficiency; and (3) and
> producing an executable Global Outreach Strategy to coordinate the GNSO
> outreach efforts to avoid duplication of effort.”
> ·         If I understand this correctly, I think the intent is good, but
> the beginning seems awkwardly worded.  What does it mean to “further a
> valid, cost saving and useful purpose”?  To use ‘further’ as a verb as was
> done implies that there is already an outreach purpose?  Is the purpose that
> is the focus or a plan that should be ‘furthered’?
>
> ·         Also, I can understand that ‘cost-effective’ tactics are very
> important, but it is hard for me to imagine how additional outreach can be
> cost saving; I think it will involve added costs, but if it is to happen,
> tactics will need to be cost-effective or they may never happen.
>
>
> Section III – Membership Criteria:  A steering committee makes sense if
> there are lots of members of the task force, but I would not assume there
> will be.  If there are small numbers of volunteers, i.e., under 10, a
> steering committee may not add much value; in that case, the chair and vice
> chair could likely serve as the leadership group for the task force.  I
> personally think that it may be difficult to get task force volunteers from
> every group listed let alone for the steering committee.
>
> Timeframes:  The dates listed should be designed to fit with ICANN’s
> budgeting cycle.  For example, if the objective is to kick-off the outreach
> effort in Feb/Mar 2013, funds would need to be allocated in the FY13 budget;
> that would mean that the amount of funds needed would need to be provided as
> input to the FY13 budget process in early Spring 2012.  I suggest that this
> task be added to the deliverables.
>
> Roles, Functions & Duties:  I personally think that a steering committee of
> 12 is too large to be effective, and, as noted above, it may be difficult to
> get more than 12 volunteers for the entire task force.  I suggest
> considering designing the steering committee with more flexible criteria so
> as to be able to use it or not and staff it or not according to the eventual
> task force size.o
> T
> Status Reporting:  The agendas of Council meetings are typically very full
> and the TF may not always have updates that warrant being on the agenda.
>  The Council has a project status mechanism that can be used for updates for
> each meeting and the TF can request time on the Council agenda when needed.
>  I think it would be helpful to make it clear than the TF does not need to
> provide its update as part of a Council meeting.  That may not have been the
> intent of the charter drafting group, but it would be good to clarify so
> expectations are clear.
>
> Chuck
>
>
> *From:* regycon@xxxxxxxxxxxxxxxx 
> [mailto:regycon@xxxxxxxxxxxxxxxx<regycon@xxxxxxxxxxxxxxxx>]
> *On Behalf Of *Dykes, Roy
> *Sent:* Friday, September 09, 2011 2:28 PM
> *To:* regycon@xxxxxxxxxxxxxxxx
> *Subject:* [REGYCON] FW: [gnso-otf-dt] Outreach Task Force Draft Charter
> for Review
>
> RySG,
>
> Per action item from the 8/31 call, attached is the draft Outreach Task
> Force charter for review and comment.
>
> It may be easier for us to review and suggest comments here within RySG and
> then I can relay any comments/questions to Julie Hedlund (see below).
>
> I’ll see you on the call on Wed. (9/14).
>
> Thank you,
> --Roy Dykes
> *Roy Dykes
> Neustar, Inc. / *Senior Product Manager, Registry
>
> 21575 Ridgetop Circle, Sterling, VA 20166
> *Office: *+1.571.434.3521  *Mobile: *+1.571.425.1630  *Fax: *+1.571.434.5302
> */* Roy.Dykes@xxxxxxxxxxx / www.neustar.biz <http://www.neustar.biz/>
>
>
> *From:* owner-gnso-otf-dt@xxxxxxxxx 
> [mailto:owner-gnso-otf-dt@xxxxxxxxx<owner-gnso-otf-dt@xxxxxxxxx>]
> *On Behalf Of *Olga Cavalli
> *Sent:* Friday, September 09, 2011 11:15 AM
> *To:* Stéphane Van Gelder
> *Cc:* Julie Hedlund; Mary Wong; Neuman, Jeff; Glen de Saint Géry;
> gnso-otf-dt@xxxxxxxxx
> *Subject:* [gnso-otf-dt] Outreach Task Force Draft Charter for Review
>
>
> Dear Stéphane,
>
>
>
> As chair of the Outreach Task Force Charter Drafting team, I am attaching
> to this email the Draft Charter in Word and PDF for review by the GNSO
> Council, Constituencies, and Stakeholder Groups.
>
>
> On 19 May 2011 the GNSO Council determined that the GNSO Improvements
> Operations Steering Committee had completed its work in producing
> Recommendations to Develop a Global Outreach Program to Broaden
> Participation in the GNSO (See *
> http://gnso.icann.org/drafts/global-outreach-recommendations-21jan11-en.pdf
> .*)  The recommendations are part of the GNSO Improvements Process
> directed by the Board Governance Committee in its Report.  (See *
> http://www.icann.org/topics/gnso-improvements/gnso-improvements-report-03feb08.pdf
> *. )  The mission of the Outreach Task Force (OTF) is to develop
> strategies to attract new participants in GNSO activities, and identify
> activities that may improve the visibility, understanding and participation
> in the GNSO.
>
> The Council directed ICANN staff to invite members of the GNSO Stakeholder
> Groups and Constituencies to volunteer to form an Outreach Task Force
> Charter Drafting Team (OTF-DT).  The members of the OTF-DT are:
>
> Tony Harris – ISP
> Carlos Aguirre – NCA
> Olga Cavalli - NCA (chair)
> Amr Elsadr – NCSG
> Debra Hughes - NCSG
> Roy Dykes – RySG –NeuStar
>
> Observers:
> Stephane van Gelder – GNSO Council chair
> Mary Wong – GNSO Council vice chair
> Jeff Neuman – GNSO Council vice chair
>
> Staff Support: Julie Hedlund, Gisella Gruber, and Glen de Saint Géry
>
> Mailing list archives: *http://forum.icann.org/lists/gnso-otf-dt/* <*
> http://forum.icann.org/lists/gnso-otf-dt/ <
> http://forum.icann.org/lists/gnso-otf-dt/> *>
>
> The OTF-DT has produced the attached Draft Charter and is seeking comments
> from the Stakeholder Groups and Constituencies.  We urge you to send
> comments, suggestions, and questions by ***10 October 2011*** to Julie
> Hedlund at *julie.hedlund@xxxxxxxxx <http://julie.hedlund@xxxxxxxxx> *.
>
>
> I want to thank all members of our drafting team that worked very hard in
> producing this document, and also to the staff that gave support to our
> work, Julie, Glen and Gisella.
>
>
>
> If you have any doubt or question please let me know.
>
>
>
> Many thanks and best regards
>
>
>
> Olga
>
>
>