Re: [gnso-otf-dt] FW: [REGYCON] REMINDER -- REVIEW AND COMMENTS ON THE OUTREACH TASK FORCE DRAFT CHARTER

[Olga Cavalli <olgacavalli@xxxxxxxxx>]

Hi Roy,
no more comments, not that I know.
In our GNSO conference call yesterday I mentioned to all atendees the need
for comments.
If we do not hear other than those from Chuck, then we can review the
charter in the light of these ideas.
I will be travelling to the IGF in Nairobi and will be there during next
week.
Perhaps we can exchange ideas online during the first week of October and
try to work with these comments from Chuck.
Other thoughts?
Comments are welcome.
Best regards and have a nice weekend.
Olga



2011/9/23 Dykes, Roy <Roy.Dykes@xxxxxxxxxxx>

> OTF Team,****
>
> ** **
>
> I have only gotten feedback from one member of the RySG so far.  See notice
> below urging other members to please get their submissions in by the end of
> next week.****
>
> ** **
>
> Have others has more success in getting feedback on the Draft Charter?****
>
> ** **
>
> Thanks,****
>
> --Roy Dykes****
>
> ** **
>
> *Roy Dykes
> Neustar, Inc. / *Senior Product Manager, Registry
> 21575 Ridgetop Circle, Sterling, VA 20166
> *Office:** *+1.571.434.3521  *Mobile: *+1.571.425.1630  *Fax: *
> +1.571.434.5302 */* *Roy.Dykes@xxxxxxxxxxx* <Roy.Dykes@xxxxxxxxxxx> / *
> www.neustar.biz* <http://www.neustar.biz/>****
>
> ** **
>
> ** **
>
> *From:* regycon@xxxxxxxxxxxxxxxx [mailto:regycon@xxxxxxxxxxxxxxxx] *On
> Behalf Of *Cherie Stubbs
> *Sent:* Friday, September 23, 2011 6:49 PM
> *To:* regycon@xxxxxxxxxxxxxxxx
> *Subject:* [REGYCON] REMINDER -- REVIEW AND COMMENTS ON THE OUTREACH TASK
> FORCE DRAFT CHARTER****
>
> ** **
>
> Dear Members, ****
>
> This is a reminder to please review the attached draft Charter for the
> Outreach Task Force and post any comments you may have by the end of next
> week at the latest.  Please don't hesitate to contact Roy if you have any
> questions.****
>
> ** **
>
> Thank you in advance for your attention to this request.****
>
> ** **
>
> Best regards,
> Cherie****
>
> ** **
>
> -----Original Message-----
> From: Dykes, Roy <Roy.Dykes@xxxxxxxxxxx>
> To: regycon <regycon@xxxxxxxxxxxxxxxx>
> Sent: Wed, Sep 14, 2011 6:51 am
> Subject: [REGYCON] RE: [gnso-otf-dt] Outreach Task Force Draft Charter for
> Review****
>
> *Chuck,*****
>
>  ****
>
> Thanks again for your comments.****
>
>  ****
>
> *RySG,* attached again is the draft Outreach Task Force (OTF) charter.****
>
>  ****
>
> I would appreciate comments to be returned by the end of the month.****
>
>  ****
>
> Please let me know if you have any questions.****
>
>  ****
>
> Thank you,****
>
> --Roy Dykes****
>
>  ****
>
>  ****
>
>  ****
>
> *From:* *regycon@xxxxxxxxxxxxxxxx* <regycon@xxxxxxxxxxxxxxxx> [*
> mailto:regycon@xxxxxxxxxxxxxxxx* <regycon@xxxxxxxxxxxxxxxx?>] *On Behalf
> Of *Gomes, Chuck
> *Sent:* Monday, September 12, 2011 4:33 PM
> *To:* *regycon@xxxxxxxxxxxxxxxx* <regycon@xxxxxxxxxxxxxxxx>
> *Subject:* [REGYCON] RE: [gnso-otf-dt] Outreach Task Force Draft Charter
> for Review****
>
>  ****
>
> Thanks Roy.  Here is my feedback.****
>
>  ****
>
> First of all, let me compliment the group for the comprehensive of the
> draft charter.****
>
>  ****
>
> “Purpose:****
>
> The purpose of the OTF is to produce an analysis of the current GNSO
> outreach activities and to produce an executable GNSO Global Outreach
> Strategy to address gaps in outreach.”****
>
> ·         I think it would be good if the OTF not only proposed ‘Strategy’
> but also ‘Tactics’; otherwise, another group will need to be formed to
> develop possible tactics for implementation of the strategies.  This would
> also apply to other areas of the charter that refers to ‘Strategy’.****
>
>  ****
>
> “Scope:****
>
> The OTF’s operational plans and activities should further a valid, cost
> saving and useful purpose aimed at (1) consolidating human and financial
> resources relating to GNSO outreach; (2) creating efficiency; and (3) and
> producing an executable Global Outreach Strategy to coordinate the GNSO
> outreach efforts to avoid duplication of effort.”****
>
> ·         If I understand this correctly, I think the intent is good, but
> the beginning seems awkwardly worded.  What does it mean to “further a
> valid, cost saving and useful purpose”?  To use ‘further’ as a verb as was
> done implies that there is already an outreach purpose?  Is the purpose that
> is the focus or a plan that should be ‘furthered’?****
>
> ·         Also, I can understand that ‘cost-effective’ tactics are very
> important, but it is hard for me to imagine how additional outreach can be
> cost saving; I think it will involve added costs, but if it is to happen,
> tactics will need to be cost-effective or they may never happen.****
>
>  ****
>
> Section III – Membership Criteria:  A steering committee makes sense if
> there are lots of members of the task force, but I would not assume there
> will be.  If there are small numbers of volunteers, i.e., under 10, a
> steering committee may not add much value; in that case, the chair and vice
> chair could likely serve as the leadership group for the task force.  I
> personally think that it may be difficult to get task force volunteers from
> every group listed let alone for the steering committee.****
>
>  ****
>
> Timeframes:  The dates listed should be designed to fit with ICANN’s
> budgeting cycle.  For example, if the objective is to kick-off the outreach
> effort in Feb/Mar 2013, funds would need to be allocated in the FY13 budget;
> that would mean that the amount of funds needed would need to be provided as
> input to the FY13 budget process in early Spring 2012.  I suggest that this
> task be added to the deliverables.****
>
>  ****
>
> Roles, Functions & Duties:  I personally think that a steering committee of
> 12 is too large to be effective, and, as noted above, it may be difficult to
> get more than 12 volunteers for the entire task force.  I suggest
> considering designing the steering committee with more flexible criteria so
> as to be able to use it or not and staff it or not according to the eventual
> task force size.o ****
>
> T ****
>
> Status Reporting:  The agendas of Council meetings are typically very full
> and the TF may not always have updates that warrant being on the agenda.
> The Council has a project status mechanism that can be used for updates for
> each meeting and the TF can request time on the Council agenda when needed.
> I think it would be helpful to make it clear than the TF does not need to
> provide its update as part of a Council meeting.  That may not have been the
> intent of the charter drafting group, but it would be good to clarify so
> expectations are clear.****
>
>  ****
>
> Chuck****
>
>  ****
>
> *From:* *regycon@xxxxxxxxxxxxxxxx* <regycon@xxxxxxxxxxxxxxxx> [*
> mailto:regycon@xxxxxxxxxxxxxxxx* <regycon@xxxxxxxxxxxxxxxx?>] *On Behalf
> Of *Dykes, Roy
> *Sent:* Friday, September 09, 2011 2:28 PM
> *To:* *regycon@xxxxxxxxxxxxxxxx* <regycon@xxxxxxxxxxxxxxxx>
> *Subject:* [REGYCON] FW: [gnso-otf-dt] Outreach Task Force Draft Charter
> for Review****
>
>  ****
>
> RySG,****
>
>  ****
>
> Per action item from the 8/31 call, attached is the draft Outreach Task
> Force charter for review and comment.****
>
>  ****
>
> It may be easier for us to review and suggest comments here within RySG and
> then I can relay any comments/questions to Julie Hedlund (see below).****
>
>  ****
>
> I’ll see you on the call on Wed. (9/14).****
>
>  ****
>
> Thank you,****
>
> --Roy Dykes****
>
> *Roy Dykes**
> **Neustar, Inc. / *Senior Product Manager, Registry
> 21575 Ridgetop Circle, Sterling, VA 20166
> *Office: *+1.571.434.3521  *Mobile: *+1.571.425.1630  *Fax: *+1.571.434.5302
> */* *Roy.Dykes@xxxxxxxxxxx* <Roy.Dykes@xxxxxxxxxxx> / 
> *www.neustar.biz*<http://www.neustar.biz/>
> ****
>
>  ****
>
> *From:* *owner-gnso-otf-dt@xxxxxxxxx* <owner-gnso-otf-dt@xxxxxxxxx> [*
> mailto:owner-gnso-otf-dt@xxxxxxxxx* <owner-gnso-otf-dt@xxxxxxxxx?>] *On
> Behalf Of *Olga Cavalli
> *Sent:* Friday, September 09, 2011 11:15 AM
> *To:* Stéphane Van Gelder
> *Cc:* Julie Hedlund; Mary Wong; Neuman, Jeff; Glen de Saint Géry; *
> gnso-otf-dt@xxxxxxxxx* <gnso-otf-dt@xxxxxxxxx>
> *Subject:* [gnso-otf-dt] Outreach Task Force Draft Charter for Review****
>
>  ****
>
> Dear Stéphane,****
>
>  ****
>
> As chair of the Outreach Task Force Charter Drafting team, I am attaching
> to this email the Draft Charter in Word and PDF for review by the GNSO
> Council, Constituencies, and Stakeholder Groups.****
>
>
> On 19 May 2011 the GNSO Council determined that the GNSO Improvements
> Operations Steering Committee had completed its work in producing
> Recommendations to Develop a Global Outreach Program to Broaden
> Participation in the GNSO (See *
> http://gnso.icann.org/drafts/global-outreach-recommendations-21jan11-en.pdf
> .*)  The recommendations are part of the GNSO Improvements Process
> directed by the Board Governance Committee in its Report.  (See *
> http://www.icann.org/topics/gnso-improvements/gnso-improvements-report-03feb08.pdf
> *. )  The mission of the Outreach Task Force (OTF) is to develop
> strategies to attract new participants in GNSO activities, and identify
> activities that may improve the visibility, understanding and participation
> in the GNSO.
>
> The Council directed ICANN staff to invite members of the GNSO Stakeholder
> Groups and Constituencies to volunteer to form an Outreach Task Force
> Charter Drafting Team (OTF-DT).  The members of the OTF-DT are:
>
> Tony Harris – ISP
> Carlos Aguirre – NCA
> Olga Cavalli - NCA (chair)
> Amr Elsadr – NCSG
> Debra Hughes - NCSG
> Roy Dykes – RySG –NeuStar
>
> Observers:
> Stephane van Gelder – GNSO Council chair
> Mary Wong – GNSO Council vice chair
> Jeff Neuman – GNSO Council vice chair
>
> Staff Support: Julie Hedlund, Gisella Gruber, and Glen de Saint Géry
>
> Mailing list archives: *http://forum.icann.org/lists/gnso-otf-dt/* <*
> http://forum.icann.org/lists/gnso-otf-dt/*>
>
> The OTF-DT has produced the attached Draft Charter and is seeking comments
> from the Stakeholder Groups and Constituencies.  We urge you to send
> comments, suggestions, and questions by ***10 October 2011*** to Julie
> Hedlund at *julie.hedlund@xxxxxxxxx*.
>
> I want to thank all members of our drafting team that worked very hard in
> producing this document, and also to the staff that gave support to our
> work, Julie, Glen and Gisella.****
>
>  ****
>
> If you have any doubt or question please let me know.****
>
>  ****
>
> Many thanks and best regards****
>
>  ****
>
> Olga****
>
>  ****
>