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[gnso-otf-dt] FOR REVIEW(2): Revised Charter and Email to Chuck

  • To: "gnso-otf-dt@xxxxxxxxx" <gnso-otf-dt@xxxxxxxxx>
  • Subject: [gnso-otf-dt] FOR REVIEW(2): Revised Charter and Email to Chuck
  • From: Julie Hedlund <julie.hedlund@xxxxxxxxx>
  • Date: Fri, 14 Oct 2011 12:39:42 -0700

All,

Here is the latest version with the revisions from Roy in the attached document 
and in the email below.  Unless I hear otherwise I will plan to send this to 
Chuck by 4:30 EDT today.

Thanks so much!

Best regards,
Julie

------------- Draft email to Chuck ----------------

Dear Chuck,

On behalf of Olga Cavalli and the Outreach Task Force Drafting Team (OTF-DT), I 
want to thank you for your thoughtful and extremely helpful comments on the OTF 
Draft Charter.  Attached is a redlined document incorporating the changes we 
made to address your comments.  Here also is a brief description of what we did 
in each case:


 1.  General Comment:  The OTF-DT members agreed with your suggestion 
concerning the need to include tactics but thought that the words 
“Implementation Plan” more clearly captured the intent.  A global change was 
made to include “Implementation Plan” with each occurrence of the word 
“Strategy.”
 2.  Scope:  We tried to make the language more clear and to emphasize the need 
for efficiency and cost-effectiveness.
 3.  Deliverables:  Here and elsewhere we included a step for a budget request 
to be made according to the ICANN budget cycle.
 4.  Membership Criteria and Roles, Functions, Duties: We tried to state more 
clearly the size and composition of the OTF at the start of the section and we 
decided to make the Steering Committee contingent on the size of the OTF/number 
of volunteers.
 5.  Status Report:   We adjusted this to add flexibility by removing the 
requirement for reporting at each Council meeting.
 6.  Additional Change:  We realized that we needed to reflect that the Council 
will appoint the Chair and Vice Chair, so we included this step.  In addition, 
since there initially would not be a Steering Committee, we assigned the 
recruitment role to the Chair, Vice Chair, and support staff.  This should be 
reflected throughout the document.

Our goal is to provide the revised Charter to the Council for consideration at 
its meeting on 26 October in Dakar.  Since yours are the only comments we have 
received, if you could address our revisions by COB Monday the 17th, we would 
like to try to revise the document and submit it to the Council in time for the 
document deadline on Tuesday, 18 October.  We hope that this will give you 
enough time to review the document.

Thank you again for your comments.  We do think that they have aided us in 
improving the document.

Best regards,

Julie

Julie Hedlund
Policy Director — on behalf of the members of the OTF-DT

Attachment: Outreach Task Froce Draft Charter Revised 14 October 2011.doc
Description: Outreach Task Froce Draft Charter Revised 14 October 2011.doc



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