[gnso-otf-dt] FOR REVIEW(2): Revised Charter and Email to Chuck
All, Here is the latest version with the revisions from Roy in the attached document and in the email below. Unless I hear otherwise I will plan to send this to Chuck by 4:30 EDT today. Thanks so much! Best regards, Julie ------------- Draft email to Chuck ---------------- Dear Chuck, On behalf of Olga Cavalli and the Outreach Task Force Drafting Team (OTF-DT), I want to thank you for your thoughtful and extremely helpful comments on the OTF Draft Charter. Attached is a redlined document incorporating the changes we made to address your comments. Here also is a brief description of what we did in each case: 1. General Comment: The OTF-DT members agreed with your suggestion concerning the need to include tactics but thought that the words “Implementation Plan” more clearly captured the intent. A global change was made to include “Implementation Plan” with each occurrence of the word “Strategy.” 2. Scope: We tried to make the language more clear and to emphasize the need for efficiency and cost-effectiveness. 3. Deliverables: Here and elsewhere we included a step for a budget request to be made according to the ICANN budget cycle. 4. Membership Criteria and Roles, Functions, Duties: We tried to state more clearly the size and composition of the OTF at the start of the section and we decided to make the Steering Committee contingent on the size of the OTF/number of volunteers. 5. Status Report: We adjusted this to add flexibility by removing the requirement for reporting at each Council meeting. 6. Additional Change: We realized that we needed to reflect that the Council will appoint the Chair and Vice Chair, so we included this step. In addition, since there initially would not be a Steering Committee, we assigned the recruitment role to the Chair, Vice Chair, and support staff. This should be reflected throughout the document. Our goal is to provide the revised Charter to the Council for consideration at its meeting on 26 October in Dakar. Since yours are the only comments we have received, if you could address our revisions by COB Monday the 17th, we would like to try to revise the document and submit it to the Council in time for the document deadline on Tuesday, 18 October. We hope that this will give you enough time to review the document. Thank you again for your comments. We do think that they have aided us in improving the document. Best regards, Julie Julie Hedlund Policy Director — on behalf of the members of the OTF-DT Attachment:
Outreach Task Froce Draft Charter Revised 14 October 2011.doc
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