[gnso-otf-dt] FW: FOR REVIEW: Revised Charter and Email to Chuck
Julie, Thanks again for updating. I think the redlines look good. Relative to OTF composition and size, at the beginning of Section III, I would modify the wording to be as follows: "Optimally, the OTF should be comprised of a broad and diverse group of members who will produce the deliverables described above. The size of the OTF is could be up to 45 members as follows:" Also, I would move this statement later-to after the discussion of the Steering Committee structure: "The OTF Steering Committee should include an ICANN staff liaison as a non-voting member (1 member). This staff liaison should be someone designated by ICANN who is involved in ICANN's outreach efforts. It is particularly important for the OTF to coordinate its efforts with ICANN to avoid duplication of effort and to ensure that outreach to the GNSO community is a consideration, when applicable, in ICANN's communications and to ensure consistent communication." In the email to Chuck, I would change revised to revise. I'll be in meetings most of the afternoon, so if there is additional input needed from me, it will be after 4:15pm Eastern US. Thanks, --Roy From: owner-gnso-otf-dt@xxxxxxxxx [mailto:owner-gnso-otf-dt@xxxxxxxxx] On Behalf Of Julie Hedlund Sent: Friday, October 14, 2011 12:22 PM To: gnso-otf-dt@xxxxxxxxx Subject: [gnso-otf-dt] FOR REVIEW: Revised Charter and Email to Chuck Importance: High All, As we discussed, here is a revised charter for your review. Note that several changes were required to reflect the fact that the Steering Committee would be established if deemed necessary. Also, I realized that we should probably separate out the fact that the Council will appoint the Chair and Vice Chair and that they would, along with the support staff, develop and conduct the recruitment effort since the Steering Committee wouldn't exist at this point (only if needed). In addition, below is a draft email to Chuck. Let me know if you have any changes to the Charter or email by 3:00 EDT today. (Let me know also if you need more time for the review, but keep in mind we promised Chuck we would get this to him today.) Our goal is to have a revised document to send to the Council on 18 October to meet the document deadline for Dakar. Thanks for your help and all your hard work on this! Best regards, Julie ------------- Draft email to Chuck ---------------- Dear Chuck, On behalf of Olga Cavalli and the Outreach Task Force Drafting Team (OTF-DT), I want to thank you for your thoughtful and extremely helpful comments on the OTF Draft Charter. Attached is a redlined document incorporating the changes we made to address your comments. Here also is a brief description of what we did in each case: 1. General Comment: The OTF-DT members agreed with your suggestion concerning the need to include tactics but thought that the words "Implementation Plan" more clearly captured the intent. A global change was made to include "Implementation Plan" with each occurrence of the word "Strategy." 2. Scope: We tried to make the language more clear and to emphasize the need for efficiency and cost-effectiveness. 3. Deliverables: Here and elsewhere we included a step for a budget request to be made according to the ICANN budget cycle. 4. Membership Criteria and Roles, Functions, Duties: We tried to state more clearly the size and composition of the OTF at the start of the section and we decided to make the Steering Committee contingent on the size of the OTF/number of volunteers. 5. Status Report: We adjusted this to add flexibility by removing the requirement for reporting at each Council meeting. 6. Additional Change: We realized that we needed to reflect that the Council will appoint the Chair and Vice Chair, so we included this step. In addition, since there initially would not be a Steering Committee, we assigned the recruitment role to the Chair, Vice Chair, and support staff. This should be reflected throughout the document. Our goal is to provide the revised Charter to the Council for consideration at its meeting on 26 October in Dakar. Since yours are the only comments we have received, if you could address our revisions by COB Monday the 17th, we would like to try to revise the document and submit it to the Council in time for the document deadline on Tuesday, 18 October. We hope that this will give you enough time to review the document. Thank you again for your comments. We do think that they have aided us in improving the document. Best regards, Julie Julie Hedlund Policy Director - on behalf of the members of the OTF-DT Attachment:
Outreach Task Froce Draft Charter Revised 14 October 2011.doc
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