Re: [gnso-otf-dt] FOR REVIEW/APPROVAL: Revised Draft Charter

[Julie Hedlund <julie.hedlund@xxxxxxxxx>]

Thank you Olga!


On 10/17/11 11:49 AM, "Olga Cavalli" <olgacavalli@xxxxxxxxx> wrote:

ok for me
thanks Julie for doing this so quickly and so good!
best
Olga

2011/10/17 Julie Hedlund <julie.hedlund@xxxxxxxxx>
Dear DT members,

I have revised the Charter according to the following suggestions provided by 
Chuck (see my notes below appended to Chuck’s suggestions).  The changes are 
redlined.  I also identified several areas in the Decision-making Methodologies 
section that required changes because of the fact that the Chair is also the 
Council Liaison.

**NOTE:  If there are no objections to the changes in the document by 1600 
UTC/Noon EDT tomorrow, I will accept the changes and send the Charter and 
motion for Olga to submit to the Council.**

Thank you very much for all your work on this effort!

Best regards,

Julie


 1.  Membership Criteria and Roles, Functions, Duties: We tried to state more 
clearly the size and composition of the OTF at the start of the section and we 
decided to make the Steering Committee contingent on the size of the OTF/number 
of volunteers. [Gomes, Chuck] I like the way you changed the steering committee 
but I have one more caution: you shouldn’t be surprised if you cannot get a 
volunteer from every constituency or stakeholder group.  It is a good goal to 
do that but I think it would be wise to word the goal in a way that allows for 
the eventuality that one or more constituencies or stakeholder groups may not 
be represented.  How about something like this: “. . . small Steering Committee 
that would include the Chair, Vice Chair, and at least one representative from 
each Stakeholder Group or at least two representatives from each House.”  Note 
that this might result in a steering committee as small as six but it could 
still be larger if there were enough volunteers.  Note that changes in this 
regard would affect wording in several other places in your document.  JULIE:  
I INSERTED CHUCK’S REVISED LANGUAGE.
 2.  Additional Change:  We realized that we needed to reflect that the Council 
will appoint the Chair and Vice Chair, so we included this step.  In addition, 
since there initially would not be a Steering Committee, we assigned the 
recruitment role to the Chair, Vice Chair, and support staff.  This should be 
reflected throughout the document.[Gomes, Chuck] This seems fine to me but I do 
want to comment on the following: “Objective 1: The GNSO Council shall approve 
the Charter and appoint the OTF Chair, who also is the GNSO Council Liaison, 
and the Vice Chair.”  It appears to me that this requires the OTF Chair to be a 
Councilor; are you sure you want to do that? I believe that Council liaisons 
are normally Councilors.  Assuming that is true, what happens if you cannot 
find a Councilor who will be OTF Chair?  If I was you, I would consider 
deleting “who also is the GNSO Council Liaison”.   Qualified chairs are hard 
enough to find without be too restrictive.  On the other hand, if it is okay 
for the liaison to be a non-Councilor, your language may be okay, but if that 
is the case I suggest you make that clear.  Note that this issue occurs again 
in Deliverable # 1, in the steering committee discussion, under Formation and 
in Roles, Functions & Duties. JULIE:  I INSERTED LANGUAGE THAT CLARIFIES THAT 
THE CHAIR DOES NOT HAVE TO BE A COUNCILOR.
 3.  Size of the OTF: JULIE: I INSERTED CHUCK’S SUGGESTED LANGUGE OF A MINIMUM 
OF 2 MEMBERS FROM EACH GEOGRAPHIC REGION.
 4.  Public Form change to Forum:  JULIE: I MADE THE CORRECTIONS.