[gnso-policyimpl-wg] Attendance and Recording Policy and Implementation WG meeting - 26 November 2014
Dear All, The next Policy and Implementation Working Group teleconference is scheduled next week on Wednesday 03 December at 20:00 UTC for 1 hour. Please find the MP3 recording for the Policy and Implementation Working group call held on Wednesday 26 November 2014 at 20:00 UTC at: <http://audio.icann.org/gnso/gnso-policy-implementation-20141126-en.mp3> http://audio.icann.org/gnso/gnso-policy-implementation-20141126-en.mp3 On page: <http://gnso.icann.org/en/group-activities/calendar#nov> http://gnso.icann.org/en/group-activities/calendar#nov The recordings and transcriptions of the calls are posted on the GNSO Master Calendar page: <http://gnso.icann.org/calendar/> http://gnso.icann.org/calendar/ Attendees: Cheryl Langdon-Orr - At-Large Anne Aikman-Scalese - IPC J.Scott Evans - BC Michael Graham - IPC Tom Barrett - RrSG Amr Elsadr - NCUC Chuck Gomes - RySG Alan Greenberg-ALAC Greg Shatan - IPC Stephanie Perrin - NCUC Apologies: None ICANN staff: Mary Wong Marika Konings Amy Bivins Karen Lentz Berry Cobb Steve Chan Terri Agnew ** Please let me know if your name has been left off the list ** Wiki page: <https://community.icann.org/x/y1V-Ag> https://community.icann.org/x/y1V-Ag Thank you. Kind regards, Terri Agnew Adobe Chat Transcript for Wednesday 26 November 2014 Marika Konings:Welcome to the Policy & Implementation Working Group Meeting of 26 November 2014 Amr Elsadr:Hi all. J. Scott Evans:dialing in now. Greg Shatan:Dialing in and listening to that smooooth jazz. Greg Shatan:I'm in! Mary Wong:For those not on the call last week, Agenda Item #2 deals with the discussion we had on Section V. You can scroll through the document to see that when we reach that discussion item. Greg Shatan:Tag team! Cheryl Langdon-Orr:I think it is important that whilst we focus on Expertise, we have seats at the tab.e' Terri Agnew:Michael Graham has joined Cheryl Langdon-Orr:.... should read table, that allows for wide represe t Marika Konings:I think that is covered in IC Cheryl Langdon-Orr:representation Cheryl Langdon-Orr: and yes I think it is covered Amr Elsadr:@Alan: When you say IRT's MUST include the required expertise, are you saying that if there is a delay in recruiting this expertise that implementation of a policy should be postponed? Amr Elsadr:Until the necessary recruitment is done? Greg Shatan:"Volunteered Slavery" is allowed, however. Alan Greenberg:Sorry for speaking without doing homework - to many things on my calendar recently.. Greg Shatan:(See also Rahsaan Roland Kirk, Volunteered Slavery, Atlantic Records, 1969( Cheryl Langdon-Orr:agree @JScott Greg Shatan:Amr and I are also spending a little time on IANA Transition. :-) Alan Greenberg:We really need to be careful about back-loading work that will discourrage people from daring to volunteer. Amr Elsadr:Would it be OK for staff to carry this role out? Mary Wong:Please note that IRTs work somewhat differently (and have different objectives/outcomes) than a policy-based WG. Anne Aikman-Scalese:I agree with Amr that an IRT should have a chair who works with the GDD staff member. J. Scott Evans:I think having a GDD run the meeting is merely administrative Amr Elsadr:@Greg: just a little. ;-) Amr Elsadr:@J. Scott: Adminitrative role in running a meeting is fine, except if a potential policy issue comes up. A volunteer may be required at that point. J. Scott Evans:Policy issues would need to go back to the council Mary Wong:All, note that a policy staff member is usually part of the IRT too. GDD runs the team but we are there to help coordinate and spot issues. Anne Aikman-Scalese:Can we just say that the GNSO liaison should be appointed and say how he/she makes the decision to bring an issue to the attention of GNSO? Marika Konings:@Anne - that is in VE Marika Konings:although the process still needs to be defined Anne Aikman-Scalese:@Markia, Anne Aikman-Scalese:@Marika - is that the provision J. Scott rewrote or was going to rewrite? Marika Konings:some updates have been made (see in blue on the second page) Anne Aikman-Scalese:I thought after last meeting we were going to replace this word "escalate" and J. Scott asked me to send him a note on that. Mary Wong:@Anne, if you can send us the new proposal we will add it J. Scott Evans:@Anne. I think I dropped the ball on that one. Sorry. Anne Aikman-Scalese:J. Scott said he was going to write it. My suggestion is change "wheter to escalate" to "whether to bring the issue before GNSO Council" Amr Elsadr:@Greg: +1 Terri Agnew:Stephanie Perrin has joined Alan Greenberg:It is a bit arrogant to presume that what we are doing here will be the perfect balance and solution for all time forward. We need to do what seems reasonable and then re-work in the future if we need to. Mary Wong:@Anne, how about replacing "escalate" to "raise"? Marika Konings:@Tom, please see I-A Marika Konings:I-E Amr Elsadr:@Mary: Agree to "raise" instead of "ecalate". I think it better represents the action that will be taken. Anne Aikman-Scalese:@Mary - okay by me but then it is likely "raise the issue WITH GNSO Council for consideration" Karen Lentz:Agreed on Tom's point - there are cases where it's very difficult to move forward without participation from a particular group Mary Wong:@Anne, the revised draft currently says "escalate the issue to the GNSO Council for consideration", which is why I suggested replacing the word "escalate" with "raise". Amr Elsadr:For the record, I'm not too opposed to the council liaison carrying out the role described in VE, but just a little concerned about a council rep being involved in a call like that. It seems to me that a regular IRT volunteer would be better suited. Berry Cobb:The use of GDD PM is that they own that task. It can be assigned to others as need be. Cheryl Langdon-Orr:ahh thanks @marika Stephanie Perrin:It is good to name someone as being responsible; the project manager can always delegate. Cheryl Langdon-Orr:the heading here is PRINCIPLES Cheryl Langdon-Orr:exactly @marika Alan Greenberg:As I understand it, GDD owns this process, so they are responsible. But ultimately, I don't think that including the assignment or not matters (to a person or dept). Amr Elsadr:Don't understand this provision at all. If someone would clarify, I'd appreciate it. Mary Wong:The Rule was suggested during the call last week, and as Marika noted, the WG members present were aware this would mean divergence from the current WG Guidelines. Amr Elsadr:Are there implementation issues that need to be confidential? Greg Shatan:Like "invoction" better. Marika Konings:I think this only has been used in the context of sharing information that is sensitive - not sure if chatham house rules applies to that. J. Scott Evans:@Amr. I think you can never know, but you need to be prepared for the unexpected Amr Elsadr:@J. Scott: Thanks. How would a determination about the need for confidentiality be made? Greg Shatan:"is encouraged" seems a little softer to me. Cheryl Langdon-Orr:DSSA Cheryl Langdon-Orr:exactly @marika Cheryl Langdon-Orr:we even had a neutral 3rd party to act as voice for confidential matters Cheryl Langdon-Orr:in DSSA Amr Elsadr:@J. Scott @Marika: Thanks again. Seeing the sense in this. As long as this is strictly applied to implementation, and not any policy issues, this seems to be alright to me. Marika Konings:could we add 'and if necessary, aditional rules and procedures may be developed by the IRT in co-ordination with staff'? Cheryl Langdon-Orr:that works @alan / JScott Greg Shatan:Extraordinary is extraordinary enough for me. Anne Aikman-Scalese:The rule simply states: The Chatham House Rule reads as follows: "When a meeting, or part thereof, is held under the Chatham House Rule, participants are free to use the information received, but neither the identity nor the affiliation of the speaker(s), nor that of any other participant, may be revealed". Stephanie Perrin:I like the additional rules may be developed. It would at least stress the need Greg Shatan:I think we are getting in the weeds here. Amr Elsadr:@Anne: Thanks. :) Amr Elsadr:@Anne: It was unknown to me. Alan Greenberg:Does anyone have an instance where PDP or IRT needed to invoke confidentiality. I know that SSAC does, but I cannot recall a GNSO instance. Marika Konings:but in certain cases the information itself cannot be shared publicly, even unattributed. Cheryl Langdon-Orr:exactly@JScott Cheryl Langdon-Orr:happy with the new edit Anne Aikman-Scalese:@Amr - I had to go check cause it has been a while. Amr Elsadr:@Anne: Appreciate it. :) Anne Aikman-Scalese:You are welcome. I just wanted to verify we were not incorporating a bunch of other rules. Terri Agnew:@ J Scott , you have disconnected from audio Greg Shatan:Co-chair Power! Anne Aikman-Scalese:raise the issue and "such review by GNSO" not "such escalation" Anne Aikman-Scalese:or "such consideration by GNSO Council" not "such esclation" J. Scott Evans:I have been talking to dead line for 2 minutes Anne Aikman-Scalese:@J. Scott - I am sure Chuck will recognize you immediately after AMR Stephanie Perrin:Need to select a "tie-breaker" or mediator in advance Anne Aikman-Scalese:Agree with Amr and Stephanie Cheryl Langdon-Orr:agre /marika it IS the role of the Liaison in this. case Amr Elsadr:Like I said, I'm not die-hard against this. Personally, I would be more comfortable with someone else selected by the IRT members. Stephanie Perrin:how about making the liaison the fall back if the tiebreaker fails or has to admit non-neutrality. As a backstop Anne Aikman-Scalese:Thanks for changing the text to "raise" and changing "escalation" to "consideration". Probably needs to say "raise...with" not "raise...to" Amr Elsadr:@Alan: +1 J. Scott Evans:This is how it works in the WG guidelines J. Scott Evans:I think staying consistent is important Amr Elsadr:@Alan: +1 again. Anne Aikman-Scalese:okay to say "in consultation with" other IRT members Cheryl Langdon-Orr:that works @alan Cheryl Langdon-Orr:THAT I agfee with Anne Aikman-Scalese:Is it policy or is it implementation? - the $64,000 question Alan Greenberg:We are at end of time and I need to leave very soon. Alan Greenberg:In a worst case, most people on an IRT will have SOMEONE on the GNSO Council to raise a concern if the Liaison does not (at worst, the GNSO Chair, who is also Chair of the GNSO and not just the Council). Karen Lentz:thank you Amr Elsadr:Happy Thanksgiving to all those State-side. Tom Barrett - EnCirca:thank you Cheryl Langdon-Orr:thanks JScott... Thanks every one... Bye for now :-) :-) :-) Greg Shatan:Happy Thanksgiving! (Unless you're a turkey. Amr Elsadr:Thanks all. Bye. Marika Konings:Happy Thanksgivinig all Attachment:
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