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RE: [gnso-ppsc] RE: AW: [ncsg-ec] Re: [gnso-ppsc-pdp]
- To: Chuck Gomes <cgomes@xxxxxxxxxxxx>, <jeff.neuman@xxxxxxxxxx>, Marika Konings <marika.konings@xxxxxxxxx>, Wolf Knoben <knobenw@xxxxxxxxxx>, Liz Gasster <liz.gasster@xxxxxxxxx>, Avri Doria <avri@xxxxxxx>, <gnso-ppsc-pdp@xxxxxxxxx>, Mike Rodenbaugh <icann@xxxxxxxxxxxxxx>, Zahid Jamil <zahid@xxxxxxxxxxxxxxxxx>
- Subject: RE: [gnso-ppsc] RE: AW: [ncsg-ec] Re: [gnso-ppsc-pdp]
- From: Marilyn Cade <marilynscade@xxxxxxxxxxx>
- Date: Thu, 10 Dec 2009 14:46:38 -0500
I am delighted to hear that the practice continues, Chuck.
Marilyn
Subject: RE: [gnso-ppsc] RE: AW: [ncsg-ec] Re: [gnso-ppsc-pdp]
Date: Thu, 10 Dec 2009 09:47:09 -0500
From: cgomes@xxxxxxxxxxxx
To: marilynscade@xxxxxxxxxxx; jeff.neuman@xxxxxxxxxx; marika.konings@xxxxxxxxx;
knobenw@xxxxxxxxxx; liz.gasster@xxxxxxxxx; avri@xxxxxxx;
gnso-ppsc-pdp@xxxxxxxxx; icann@xxxxxxxxxxxxxx; zahid@xxxxxxxxxxxxxxxxx
CC: gnso-ppsc@xxxxxxxxx; gnso-chairs@xxxxxxxxx
Re: AW: [ncsg-ec] Re: [gnso-ppsc-pdp]
Thanks Marilyn. There is no intention on my part to change
this practice. We had already invited one non-council chair and I have
asked Glen to do the same with Jeff in this case.
Chuck
From: Marilyn Cade [mailto:marilynscade@xxxxxxxxxxx]
Sent: Wednesday, December 09, 2009 10:05 PM
To:
jeff.neuman@xxxxxxxxxx; Gomes, Chuck; Marika Konings; Wolf Knoben; Liz
Gasster; Avri Doria; gnso-ppsc-pdp@xxxxxxxxx; Mike Rodenbaugh; Zahid
Jamil
Cc: gnso-ppsc@xxxxxxxxx
Subject: RE: [gnso-ppsc] RE:
AW: [ncsg-ec] Re: [gnso-ppsc-pdp]
I am weighing in as a former member of Council to just state
that routinely, in earlier Councils, there was an invitation to the chair of
a
WG, to join the Council for discussion /questions, etc. I was honored to
be invited to brief Council when I chaired two Task Forces, in that role, and
expected to fully represent the consensus of the TF, not my personal views. I
think it was helpful to Council deliberations. There were members of the
Council, although in those days, not many, on the TF, but they were in
agreement to defer to have a TF report.
I hope that the policy council continues this tradition. When a councilor
is in their role as a councilor, they shouldn't be expected to speak for a
different group, where they are a participant, but not able to speak for the
full group.
I hope that Council accepts Jeff's offer, as chair of the WG. I don't
have posting privileges, so am copying the two BC Councilors. This is a
personal and individual perspective and one that is based on several years as
a Councilor, but a majority of years of involvement as merely a member of the
stakeholders of ICANN, and an active participant in various WGs and
TFs.
Marilyn Cade
Subject: RE: [gnso-ppsc] RE: AW: [ncsg-ec] Re: [gnso-ppsc-pdp]
Date: Wed,
9 Dec 2009 14:33:42 -0500
From: Jeff.Neuman@xxxxxxxxxx
To:
cgomes@xxxxxxxxxxxx; marika.konings@xxxxxxxxx; KnobenW@xxxxxxxxxx;
liz.gasster@xxxxxxxxx; avri@xxxxxxx; gnso-ppsc-pdp@xxxxxxxxx
CC:
gnso-ppsc@xxxxxxxxx
What
time is the meeting? I would be happy to listen in. I know there
are some sensitive issues that staff may want me to respond to as opposed to
them, but I will let them weigh in.
Jeffrey
J. Neuman
Neustar,
Inc. / Vice President, Law & Policy
The
information contained in this e-mail message is intended only for the use of
the recipient(s) named above and may contain confidential and/or privileged
information. If you are not the intended recipient you have received this
e-mail message in error and any review, dissemination, distribution, or
copying of this message is strictly prohibited. If you have received this
communication in error, please notify us immediately and delete the original
message.
From:
owner-gnso-ppsc@xxxxxxxxx [mailto:owner-gnso-ppsc@xxxxxxxxx] On Behalf Of
Gomes, Chuck
Sent: Wednesday, December 09, 2009 2:17
PM
To: Marika Konings; KnobenW@xxxxxxxxxx; Liz Gasster; Avri Doria;
Gnso-ppsc-pdp@xxxxxxxxx
Cc: gnso-ppsc@xxxxxxxxx
Subject:
[gnso-ppsc] RE: AW: [ncsg-ec] Re: [gnso-ppsc-pdp]
In
anticipation of the request being added to the Council agenda for 17 Dec.,
would there possibly be value in having Jeff as chair of the PPSC and/or WT
participate in the Council meeting or is it reasonable to expect that Wolf,
Marika and any others on the WT and/or PPSC and the Council could talk to
this
satisfactorily?
Chuck
From: Marika Konings
[mailto:marika.konings@xxxxxxxxx]
Sent: Tuesday, December 08,
2009 2:36 PM
To: KnobenW@xxxxxxxxxx; Liz Gasster; Avri Doria;
Gnso-ppsc-pdp@xxxxxxxxx
Cc: gnso-ppsc@xxxxxxxxx; Gomes,
Chuck
Subject: Re: AW: [ncsg-ec] Re: [gnso-ppsc-pdp]
Wolf-Ulrich, in
response to your questions:
- the basic request for the F2F
meeting
The request
for the face-to-face meeting was shared with the PPSC and should be
forwarded by Jeff to the GNSO Council shortly according to his message on
5 December (see http://forum.icann.org/lists/gnso-ppsc/msg00117.html)
- background
information on budget effect (e.g. average cost per funded
participant)
based on
previous experience, the average expected costs per participant is
estimated to be between $ 1,500 – 2,500. This estimate includes travel,
hotel, food and meeting facilities. Please note that this is a rough
estimate.
- list of items
where council recommendations are expected (GAC rep., SG reps
etc.)
This is for
the Council to discuss and decide upon
- information
on potential F2F meeting requests from other WTs
As far as I
am aware, no other requests for F2F meetings have been made or are in the
pipeline
With best
regards,
Marika
On 08/12/09 10:00, "KnobenW@xxxxxxxxxx" <KnobenW@xxxxxxxxxx> wrote:
Thanks,
Liz, for this which I fully share.
Nobody participating within this work
team has to take responsibility that others don't or do it part-time only.
The discrepancy between the number of members nominated to a WT and the
number of active members is inherent to any WT.
As I'm in favour of
holding an F2F meeting as soon as possible I'd like to push this forward
that a positive decision could be taken by the PPSC and the council in
principle. Details like whether a GAC representative should be funded
should
not be used as key decision factors but could be recommended by the
council.
So what I would appreciate being prepared by staff for the council
discussion on Dec 17 is:
- the basic request for the F2F meeting
-
background information on budget effect (e.g. average cost per funded
participant)
- list of items where council recommendations are expected
(GAC rep., SG reps etc.)
- information on potential F2F meeting
requests from other WTs
I really hope that this discussion will
encourage and enable more community members to participate actively. But it
shouldn't paralyse the work progress. Regarding the work on a new and
modernized PDP the alternative would be just staying with the old
(existing)
one. I don't think that's the best solution.
Best
regards
Wolf-Ulrich
-----Ursprüngliche
Nachricht-----
Von: owner-gnso-ppsc-pdp@xxxxxxxxx [mailto:owner-gnso-ppsc-pdp@xxxxxxxxx]
Im Auftrag von Liz Gasster
Gesendet: Dienstag, 8. Dezember 2009
03:07
An: Avri Doria; Gnso-ppsc-pdp@xxxxxxxxx
Cc: PPSC; Chuck
Gomes
Betreff: RE: [ncsg-ec] Re:
[gnso-ppsc-pdp]
All,
I'd like to try to address some of
the points that have been raised about the proposed face-to-face
meeting.
Regarding the role of the GNSO Council:
*
Staff is not "negating the Council
responsibilities for oversight of the process." Our only point is that the
question of travel funding falls under staff's remit as it currently
stands.
As indicated, we do want to encourage the Council to play a more active
role
in forecasting budgetary and resource requirements on an annual basis, and
to help ICANN use fees wisely and maintain the appropriate budget
levels.
* As Jeff noted, the PPSC
is considering the request now, following its review (deadline of 9
December), the Council will be asked to provide its view.
Regarding
the F2F location, Work Team participation and who should attend:
*
We suggested DC/east coast US because it
seemed like the most central/least amount of travel for the largest number
of participants and the most cost-effective location. The ICANN staff who
have been supporting this WT (Marika, Margie and me) are planning to
participate.
* The GAC does not
have an official representative to this group. Bertrand de La Chappelle had
been participating as an individual but he has not been active for awhile
now. The GAC could decide to send an official rep to this meeting.
*
It is erroneous to say that participants
have been "excluded" or that the WT is driven by a particular "region."
While the WT was constituted before Stakeholder Groups were created, there
have been no restrictions or guidelines as to how many representatives each
Constituency (or any interested group) could or should have. In any
event, SG input will continue to be encouraged and both the NCSG and SG
are,
of course, represented on the Council and will be addressing the new PDP
directly there.
* It is great to
see that individuals from the NCUC (and other new faces) are now keen to
participate and they are encouraged to become involved NOW in the WT's
substantive efforts on-line and on conference calls, and not wait until a
face-to-face meeting. That said, enhancing participation on the WT
does not equate to getting funded to attend a particular F2F meeting. This
WT has always been open for anyone to participate and any group to be
represented. Every effort has been made to try to get input and
participation from all Constituencies and Stakeholder Groups, including by
setting up surveys and requesting input on documents and discussions. It is
troubling to see that only funded travel seems to drive a sudden need for
'adequate representation' while this interest level seems to have been
missing when it came to participation in the WT's previous 20 calls and 3
surveys. This F2F meeting is actually about genuine participation and
about bringing the discussions!
of those 20 calls and 3
surveys together into conclusions so the public, the PPSC and the GNSO have
a concrete initial draft to consider.
*
In addition, this is an open and lengthy
process with many opportunities for anyone to participate and offer ideas.
This WT's initial recommendations will be publicly available for
comment and will be considered by the PPSC; the PPSC's recommendations on a
new PDP will be publicly available for comment and will be considered by
the
GNSO Stakeholder Groups, Constituencies and the Council; the Council's
proposed new PDP will be publicly available for comment and will then be
considered by the Board.
Regarding the AoC:
*
The remit of this specific WT stems from
the Board-approved GNSO Improvements Report. One of the PDP WT's objectives
has been, and continues to be, to encourage more transparency,
accountability, and community deliberation and involvement.
Ultimately, a community review team will be tasked to assess ICANN's
efforts as called for in the AoC; this effort complements, but is
independent from, the GNSO's Improvement Process, which needs to be
completed expeditiously.
Thanks, Liz
-----Original
Message-----
From: owner-gnso-ppsc-pdp@xxxxxxxxx [mailto:owner-gnso-ppsc-pdp@xxxxxxxxx]
On Behalf Of Avri Doria
Sent: Sunday, December 06, 2009 2:18 AM
To: Gnso-ppsc-pdp@xxxxxxxxx
Cc: PPSC; Chuck
Gomes
Subject: Re: [ncsg-ec] Re: [gnso-ppsc-pdp]
PS.
How come no support for a GAC representative at the F2F. In
respect to meeting AoC obligations, this seems a definite oversight and a
risk.
On 6 Dec 2009, at 11:00, Avri Doria wrote:
> Hi
Jeff,
>
> Thanks for getting back to me with such a detailed
note.
>
> I have at this point listened to the recording of the
phone call, and have a few points to make.
>
> First I totally
agree with those who believe this is a GNSO council issue, though of course
only after the PPSC has passed it on.. Even if the work was mandated
by the Board, it was mandated that the GNSO do the work. I would also
point out that the PPSC was chartered by the GNSO Council and as such its
Working Teams are also governed by that charter. The GNSO council, in
its new form is mandated to management of the policy development process.
This means the whole process, including ICANN Policy Staff activities
taken in support of that Policy Process. For the ICANN Policy Staff to
continue negating and overriding the responsibilities of the council
is unacceptable - and a serious problem, one that is much greater then that
of a PDP face to face meeting.
>
> Second in terms of deciding
who should participate. We must remember that this is being done in
light of the Affirmation of Commitment 9.1
> "(e) assessing the policy
development process to facilitate enhanced cross community deliberations,
and effective and timely policy development."
> That means this cannot
be 'just about bringing this work to closure" . There needs to be a
review to insure that the work done to date meets this new criteria.
We need to insure that nay new PDPD process meets the requirements of
the Aoc. The requirements of "Ensuring accountability, transparency and the
interests of global Internet users" requires that:
>
> - there
be global diversity in the participants - and if certain regions have not
been included in the past, they need to be added now. the fact that
certain participants have been excluded in the past must not be used to
restrict them in the present and the future. The fact that this is a
self selected group of North Americans is _not_ a good thing and does not
seems encouraging in light of the AoC. One can see this is being done
for cost efficiency, but holding it in DC because that is where the North
Americans are, is not really valid reasoning for an ICANN that wishes to
show its international pedigree. This is especially the case in the
light of difficulty with visas into the US, e.g. the NCSG has one
possible Latin American participant, one who had attended several PDP-WT
meetings, who withdrew from consideration because just getting a visa to
the
US can be an obnoxious several day job.
>
> - there needs to be
full and equal participation of all relevant interests. At a minimum
this means that all SGs[*] needs to be offered the chance to be adequately
represented, even if it means that some new participants have to come up to
speed. SGs MUST be treated equally. It is fine if those in the
Contracted Parties House do not wish to send a full compliment at ICANN
expense. But their willingness not to do so should not be used as a
reason to deny participation to the non-commercial participants who have no
resources of their own to enable participation. The fact that the
Commercial SG group composed of those who often have access to
financial resources are given 3 paid seats, while the Non-Commercial SG who
have no resources are only given 1 seat is completely unacceptable. To
characterize this as mere bickering is cruel and unfair - it needs to be
recognized as a matter of equality and parity that are essential
ingredients
in insuring the interests of global!
Internet users. In
pragmatic sense, it is important to remember that the changes being
proposed
by this group will need to reach a certain threshhold of votes in the
council before being passed onto the Board. Is it reasonable to
consider that those who have been excluded from the process will be able to
approve of the process as having been fair when they were not adequately
represented?
>
> - there be new people looking at the work done
to date, since it is well known that people who have been immersed in the
details for a long time, are often incapable to considering an issue in the
light of new requirements.
>
> Yes any new participants need to
review all of the material and I beleive it is a totally legitimate
expectation that everyone would need to review all of the previous work and
I beleive that everyone can, and should be, be trusted to do so. Yes,
it should not be a ground zero discussion, but we have a new council, with
a
new mandate, and if we expect it to be able to sign off on the process
having been run will full accountability, transparency and the interests of
global Internet users we better be sure that all voices who want to
participate can fully do so.
>
> Mention was made that remote
participation facilities would be provided. As anyone who has
attempted to participate in a face to face meeting remotely knows, this is
not a equal opportunity participation. Yes you can almost listen and
might be able to make a occasional comment, but contrary to what
Marika says, participation in the face to face meeting does equal
participation and one can never make up for having missed a face to face
meting. looked at another way, if face to face participation is not
critical, then why have the face to face meeting at all.
>
> To
limit the meeting to so called 'active' members is to limit it to the old
and not to take into account that there has been a large change in the GNSO
and council in the last few months. We have 3 new Board appointed
members of the council in the NCSG, I find it unreasonable that no account
has been taken of having at least one of them attend, or to having them
suggest a proxy for their concerns.
>
> In terms of budget, the
fact that the GNSO council has not been allowed to look at budgets in the
past is no reason not to give the new GNSO Council responsible for
management the ability to review the budget.
>
> As things
currently stand, in terms of this face to face meeting, I will make my
personal recommendation that the NCSG PPSC representative object to this
plan, and that if the plan is passed on to the GNSO Council, the NCSG
council members insist on a vote on this plan and that they then vote
against this plan as it stands for the following reasons:
>
> -
inequality of representation
> - insufficient details on how
much of it will cost for the ICANN Policy Staff to participate (how many,
travel costs and whether contract or not)
> - no detailed
budget
>
> I understand that not having the f2f may make it hard
to hit a timeline, but we must be careful to do the right thing and not
just
keep the trains running on time.
>
> a.
>
> [*] this
must be done by SG not by constituencies. For someone to ague that
there is only one constituency in the NCSG when there have been 3 appointed
board council members to the NCSG and the NCSG keeps expanding in size is
just plan wrong and prejudicial.
>
>
> Note: On the issue
of the Policy Staff sending confidential reports to the Board - as I have
long advocated - this practice MUST be stopped, especially in respect to
the
PDP process.
>
>
> On 5 Dec 2009, at 16:57, Neuman, Jeff
wrote:
>
>> Thanks Avri for your note and I do encourage you
to listen to the
>> recording. I would like to send to you
the same answer I sent to Robin
>> earlier in the week. As
chair, it is my responsibility to make sure
>> that all viewpoints
are heard and reflected in the ultimate report. I
>> need to
do that regardless of the actual number of people that attend
>>
meetings or calls. In other words, if the registrars have 2 people on
a
>> call, but the NCSG only has one, I cannot give more weight to
the
>> registrars than to the NCSG simply because they have more
people.
>> Similarly, the fact that there is only one person from
the NCSG that
>> attends a meeting does not mean that its voice is
heard less. We need
>> to stop focusing on the issue of
quantity, but rather quality. It is
>> the same reason why
the RySG and RrSG accepted less members on the STI
>> than the NCSG
and CSG have on that committee. The RrSG and RySG have 2
>>
members, while the other 2 SGs have 3 members each. The
registries and
>> registrars agreed early on that as long as our
voice was being heard
>> (which we believe it is), then we would
not focus on the number of reps.
>>
>> With respect to
ICANN policy staff, I will let ICANN staff address.
>>
>>
Finally, with respect to new blood, I believe that is an issue for
all
>> working groups as they are COMMENCING their work. As
we are trying to
>> wrap up our work, I am not sure the face to
face meeting (intended to
>> finalize a report) is the place to
make the call for diversity. The
>> group discussed this
issue at length and felt that the persons being
>> funded should be
ones that either (i) active in the group or (ii) are
>> dedicated
to the remain active in the group for the reminder of its life
>>
span. I am paraphrasing, but you should listen to the recording.
We do
>> not believe someone should be funded to attend the
face to face if they
>> have rarely if ever been on a WT call or
meeting or have never filled
>> out any of the surveys.
Anyone and everyone is free to participate
>>
remotely.
>>
>> I hope that helps to understand some of
our thinking.
>>
>> Please let me know if you have any
questions.
>>
>>
>>
>> Jeffrey J.
Neuman
>> Neustar, Inc. / Vice President, Law &
Policy
>>
>>
>> The information contained in this
e-mail message is intended only for
>> the use of the recipient(s)
named above and may contain confidential
>> and/or privileged
information. If you are not the intended recipient you
>> have
received this e-mail message in error and any review,
>>
dissemination, distribution, or copying of this message is
strictly
>> prohibited. If you have received this communication in
error, please
>> notify us immediately and delete the original
message.
>>
>>
>> -----Original
Message-----
>> From: owner-gnso-ppsc-pdp@xxxxxxxxx
>> [mailto:owner-gnso-ppsc-pdp@xxxxxxxxx]
On Behalf Of Avri Doria
>> Sent: Saturday, December 05, 2009 4:36
AM
>> To: Gnso-ppsc-pdp@xxxxxxxxx
>> Cc: PPSC;
Chuck Gomes
>> Subject: Re:
[gnso-ppsc-pdp]
>>
>>
>>
Hi,
>>
>> On reading it, and I have not listened to the
recording of the meeting
>> yet, I object to the disparity in
treatment between the two non
>> contracted SG
groups.
>>
>> There should be the same number of
representatives from each of the
>> Stakeholder groups.
As written this prevents the council members
>>
appointed from the Board, or other member the NCSG executive
committee
>> wishes to send, from participating. This
continues a disparity in the
>> treatment between non-commercial
and commercial that was to have been
>> eliminated by the
restructuring.
>>
>> It should either be 1 from each SG or
3 from each. The number of
>> constituencies should be
irrelevant at this point.
>>
>> I will be checking with
the NCSG Executive Committee, so at this point
>> this is a
personal point of view, but as Chair of the NCSF Executive
>>
Committee I wish to lodge a provisional protest.
>>
>> I
also object that this request to the Council does not include
specific
>> information on the staff that the ICANN Policy groups
plans to send. I
>> understand their very active
participation in this work team, and think
>> that council members
should know how many staff members will be sent
>> since that is
part of the expense that needs to be accounted for.
>>
>>
I have heard other details about discussions during the meeting
that
>> concern me, especially that affect to the need to include
new blood and
>> diversity in this group, but will comment on those
specifically once I
>> have listened to the
recording.
>>
>>
a.
>>
>>
>>
>> On 5 Dec 2009, at 07:43,
Neuman, Jeff wrote:
>>
>>> Dear PPSC
members,
>>>
>>> Please find enclosed a draft
request for a PDP Work Team face to face
>> meeting in January 2010
setting for the rationale for needing such a
>> working session.
This draft was discussed by the PDP Work Team this
>> past
Thursday. It is our intent to send this to the GNSO Council by
no
>> later than December 9th so that it can be discussed at the
GNSO Council
>> meeting.
>>>
>>> As this is
a first, we wanted to make sure that the entire PPSC was
>> made
aware of the request prior to sending it to the Council.
Unless
>> there is a strong objection by the PPSC as a whole,
this will be sent to
>> the Council next Wednesday. I have
also included Chuck Gomes on this
>> note so that he is aware that
this will be coming.
>>>
>>> I know there are a few
on the Council that have expressed reservations
>> about the face
to face and that is the reason this document has been put
>>
together - namely, to explain our rationale.
>>>
>>>
Please let me know if you have any
questions.
>>>
>>> Best
regards,
>>>
>>> Jeffrey J. Neuman
>>>
Neustar, Inc. / Vice President, Law & Policy
>>> 46000
Center Oak Plaza Sterling, VA 20166
>>> Office: +1.571.434.5772
Mobile: +1.202.549.5079 Fax: +1.703.738.7965
>> / jeff.neuman@xxxxxxxxxxx /
www.neustar.biz
>>> The information contained in this e-mail
message is intended only for
>> the use of the recipient(s) named
above and may contain confidential
>> and/or privileged
information. If you are not the intended recipient you
>> have
received this e-mail message in error and any review,
>>
dissemination, distribution, or copying of this message is
strictly
>> prohibited. If you have received this communication in
error, please
>> notify us immediately and delete the original
message.
>>>
>>> <Request for a PDP WT Face to
Face meeting - updated 3 December
>>
2009.doc>
>>
>>
>
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