Re: [gnso-ppsc-wg] IMPORTANT TIME SENSITIVE - GNSO Working Group Guidelines CALL FOR CONSENSUS. Deadline COB May 30, 2010

["Caroline Greer" <cgreer@xxxxxxxxx>]

Thanks J Scott. 

Some comments on the final draft (which has shaped up to be a very 
comprehensive document on the whole - credit to all) - 

1. Please note that there is an error in the 1st paragraph of the SOI template 
section: “Relevant Parties shall complete all five sections of the Statement of 
Interest form as specified below:”  There are six sections, not five.

2. On page 11 in the ‘Chair’ paragraph, this sentence is of some concern:

 “The Chair should underscore the importance of achieving representational 
balance on any sub-teams that are formed.”  

There are times when a subgroup may be formed to develop a draft document for 
full group review and editing.  In cases like this, it is often more effective 
to have just 2 or 3 people do this, but obviously such a small group would not 
be representationally balanced.  Certainly, such a subgroup should be open to 
whoever wants to join it, but it usually works just fine if every interest 
group is not represented because the goal is simply to create a draft for 
further discussion by the wider group.  Might the following wording work 
instead?

“The Chair should make it clear that participation on sub-teams is open to all 
and he/she should encourage representational balance if that is possible and 
effective. However, it should be understood that there will not always be 
volunteers from every interest group and that it is often acceptable to have a 
small sub-team that is not totally representational perform an initial role 
that will later be reviewed by the broader representationally balanced group.”  

As an alternative, we could also use the wording that occurs in the second 
paragraph of Section 2.3: “. . . the Chair should ensure that the sub-team is 
properly balanced with the appropriate skills and resources to ensure 
successful completion.”  The focus here is on the needed skills and resources 
rather then representation. 

3. The last sentence of the second paragraph of Section 4.1 says, “As described 
above, meetings are normally recorded and transcribed.”  Perhaps we should 
change this to “As described above, meetings are normally recorded or 
transcribed" as both rarely happen from what I understand.

4. The last sentence of the first paragraph on page 20 says, “If funding is 
required to organize such a meeting (e.g. travel expenses), a request should be 
made to the Chartering Organization for approval.”  It might be good to add 
"with as much advance notice as possible". 
 
5. The first bullet in Section 6.1.4 talks about the liaison role.  The last 
sentence says, “The CO is therefore strongly encouraged to appoint an 
individual to the role of liaison who is expected to remain neutral and fulfill 
the role as described above.”  As was done regarding the Chair role, it seems 
that it should be stated that the liaison is not prevented from stating 
personal opinions or in advocating positions of a group he/she represents 
provided that it is made clear that that is being done separate from the 
liaison role.

6. Finally, in Annex I, Chairs Checklist, we might want to add a check for 
Disclosures of Interest in each meeting when new issues are being discussed.

Hope this is helpful. 

Many thanks, 

Kind regards


----------------
Caroline Greer
Director of Policy 
dotMobi 


----- Original Message -----
From: owner-gnso-ppsc-wg@xxxxxxxxx <owner-gnso-ppsc-wg@xxxxxxxxx>
To: Working Group <gnso-ppsc-wg@xxxxxxxxx>
Sent: Wed May 26 19:26:32 2010
Subject: [gnso-ppsc-wg] IMPORTANT TIME SENSITIVE - GNSO Working Group 
Guidelines  CALL FOR CONSENSUS.  Deadline COB May 30, 2010

IMPORTANT - TIME SENSITIVE - DUE BY COB YOUR LOCAL TIME SUNDAY, MAY 30, 2010
 
 
Dear Working Group Members:
 
You will find posted on the wiki 
(https://st.icann.org/icann-ppsc/index.cgi?working_group_team 
<https://st.icann.org/icann-ppsc/index.cgi?working_group_team> ) the, almost 
final version of the GNSO Working Group Guidelines. To facilitate review, you 
will find three different versions:
 
 1) a version including public comments received and notes from WG addressing 
these comments.
 
 2) a version that doesn’t include the comments, but only the changes in 
redline that have been made based on the public comments received.
 
 3) a clean version with all changes accepted.

Please review and share your comments / edits / suggestions with the mailing 
list at the latest by close of business (wherever you are) on Sunday, 30 May. 
The objective is to finalize the document for publication and submission to the 
PPSC in time for review at the ICANN meeting in Brussels.

IN ADDITION TO SEEKING YOUR EDITORIAL COMMENTS AND REVISIONS, THIS EMAIL SHALL 
SERVE AS AN OFFICIAL CALL FOR CONSENSUS ON THE SUBSTANTIVE PROVISIONS OF THE 
DRAFT GUIDELINES DOCUMENT.  

 

To this end, you should reply to this email ONLY with editorial revisions and 
any objection to the call for consensus.  In short, please DO NOT RESPOND if 
you are in agreement that we have consensus on the substance of the draft 
Guidelines.

 

Thank you in advance for all your hard work.

 

J. Scott


 
j. scott evans - senior legal director, global brand and trademarks - Yahoo! 
Inc. - 408.349.1385 - jscottevans@xxxxxxxxx




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