Re: [gnso-travel-dt] Principles for Travel Funding

["Olga Cavalli" <olgac@xxxxxxxxxxxxxxx>]

Hi Tim,
As far as I understood, Glen sent a Doodle to try to arrange a conference
call for next week, but no meeting was established.
If this were not possible, then we could exchange texts in the list.
(Anyway I could have missed something while travelling).
Thanks for your comments, and I encourage the rest of the participants of
the list to make their contributions and or comments in order to draft a
document with principles in relation with the travel policy.
Best regards
Olga

2008/11/10 Tim Ruiz <tim@xxxxxxxxxxx>

>
> All, I am not able to join the meeting this morning. But given the
> answers so far from Doug and Denise I suggest that Greg's principles
> just be re-written to something like what I copied below. That will
> leave open the question of how the constituencies assign the funds, and
> does not make it rigid.
>
> So initially, the GNSO will have to do an allocation based on estimated
> per person travel (all inclusive) and the constituencies will basically
> select individuals to receive it and report that back to the GNSO who
> will inform ICANN. Those instructions can be supplemental to the
> principles. Later, if it becomes more flexible, the constituencies may
> decide to divide it up so that one person gets airfare, another gets
> lodging, etc., and the supplemental instructions can be revised to
> reflect that flexibility.
>
> Also, I think the principles should refer to consitituencies for now,
> and revisit the principles once we get closer to the stakeholder group
> structure. We may decide that the only change needs to be to change
> constituency to stakeholder group.
>
> PRINCIPLES FOR ALLOCATION OF TRAVEL SUPPORT FUNDS FOR ICANN MEETING
>
> Allocation and Control:
>
> The total GNSO Travel support budget (less the amount allotted to the
> NCAs and GNSO Council chair) should be divided to the extent possible on
> an equal basis among the GNSO constituencies.
>
> The use of travel support funds is for travel to ICANN meetings,
> including regional, inter-sessional, and face-to-face working group
> meetings.
>
> The use of travel support funds is to be solely determined by each
> constituency independently as it sees fit to most effectively progress
> the work of the GNSO.
>
> The GNSO Council has no role in deciding how these funds are allocated
> to individuals.
>
> Transparency and Reporting:
>
> The names of all who receive travel support must be made known publicly.
>  What is covered for each (e.g. air fare, accommodations, per diem - not
> the dollar amounts) must also be made public.
>
> Everyone who is supported must make known (e.g. in a report) publicly
> the dates of travel, accommodations (which hotel) and meetings attended
> and/or work accomplished.  Note:  This should take less than a page to
> describe.
>
>
> Tim
>
>
>