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RE: [gnso-travel-dt] Travel policy lunch with staff

  • To: "'Olga Cavalli'" <olgac@xxxxxxxxxxxxxxx>, <gnso-travel-dt@xxxxxxxxx>, "'Glen de Saint Géry'" <Glen@xxxxxxxxx>
  • Subject: RE: [gnso-travel-dt] Travel policy lunch with staff
  • From: "Zahid Jamil" <zahid@xxxxxxxxxxxxxxxxx>
  • Date: Thu, 5 Mar 2009 03:13:01 +0500

Also - we need a detailed breakdown of the GNSO travel support budget.

 

Zahid Jamil

Barrister-at-law

Jamil & Jamil

Barristers-at-law

219-221 Central Hotel Annexe

Merewether Road, Karachi. Pakistan

Cell: +923008238230

Tel: +92 21 5680760 / 5685276 / 5655025

Fax: +92 21 5655026

www.jamilandjamil.com <http://www.jamilandjamil.com/> 

 

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From: Zahid Jamil [mailto:zahid@xxxxxxxxxxxxxxxxx] 
Sent: 05 March 2009 03:08
To: 'Olga Cavalli'; gnso-travel-dt@xxxxxxxxx; 'Glen de Saint Géry'
Subject: RE: [gnso-travel-dt] Travel policy lunch with staff

 

My points:

 

All Councillors should be funded.

 

·         The GNSO should have travel support.  Why:

·         The Board has given us a herculean task for implementation of
improvements and restructuring.  The numerous Cs, WGs, DTs etc.  all require
bodies to man these structures.  We have a deficit of manpower and resource.
Although this work has been assigned in these times (especially this
economically difficult times) the Budget travel support is the same as last
year.  Hence, technically the work assigned is unsupported/unfunded.  The
workload of the GNSO is at least in these times enormous and it would be
unrealistic for the structures to work by volunteers being stretched beyond
limits especially without travel support. (this implies the support is not
restricted to the 3 ICANN meetings for only Councillors but may include WG
and DT members as the Constituencies may nominate)

 

 

Whether all or some are funded:

·         The budgeted amount for GNSO should be monetized and divided
equally between Constituencies (possibly SGs if there is a proliferation of
Constituencies)

·         The Constituencies should decide who, how many and when to
allocate the travel funding

·         Constituency allocation should be transparent but at the
discretion of the Constituency

·         If in one Financial Year a Constituency does not utilise and saves
its allocation that allocation should be reserved and rolled over into
travel reserves for the next FY in addition to the budget allocation for the
next FY - this will allow Constituencies to plan their work which are
usually 2 to 3 year projects over the years by planning financially over the
2-3 year period instead of having compulsorily to utilise the amount
allocated per year in that year.  So the 2-3 year work plan should not be
constrained by a limitation of the FY utilisation. 

 

 

 

Zahid Jamil

Barrister-at-law

Jamil & Jamil

Barristers-at-law

219-221 Central Hotel Annexe

Merewether Road, Karachi. Pakistan

Cell: +923008238230

Tel: +92 21 5680760 / 5685276 / 5655025

Fax: +92 21 5655026

www.jamilandjamil.com <http://www.jamilandjamil.com/> 

 

Notice / Disclaimer

This message contains confidential information and its contents are being
communicated only for the intended recipients . If you are not the intended
recipient you should not disseminate, distribute or copy this e-mail.
Please notify the sender immediately by e-mail if you have received this
message by mistake and delete it from your system. The contents above may
contain/are the intellectual property of Jamil & Jamil, Barristers-at-Law,
and constitute privileged information protected by attorney client
privilege. The reproduction, publication, use, amendment, modification of
any kind whatsoever of any part or parts (including photocopying or storing
it in any medium by electronic means whether or not transiently or
incidentally or some other use of this communication) without prior written
permission and consent of Jamil & Jamil is prohibited.

 

From: owner-gnso-travel-dt@xxxxxxxxx [mailto:owner-gnso-travel-dt@xxxxxxxxx]
On Behalf Of Olga Cavalli
Sent: 05 March 2009 02:47
To: gnso-travel-dt@xxxxxxxxx; Glen de Saint Géry
Subject: [gnso-travel-dt] Travel policy lunch with staff

 

Notes from the meeting with staff in relation with Travel Policy

Wednesday March 4th, 12:30 - 14 hs

GNSO council members present:

Zahid Jamil
Stefan Van Helder
Greg Ruth
Tim Ruiz
Olga Cavalli

Norbert Klein - Noncom

ICANN Staff

Kevin...
Doug Brent
Stacy Hoffberg

What we expressed:

All GNSO council members should be founded to attend ICANN meetings.
All council members volunteer their time and the GNSO amount of work is a
lot.
The amount of work in GNSO is highly increasing due to the GNSO
restructuring and the different steering commitees and working groups that
council members participate in.
It could be good if constituencies recieve funds and they distribute these
funds among their members.
If they want highly qualified people to volunteer their time to ICANN they
should pay to all travel expenses.

What Olga expressed: GNSO should have same treatment like Board members in
relation with travelling. GNSO is a lot of work and responsibility and we
all volunteer our time. 

What ICANN staff said:

Present ICANN Budget for travel 1,5 MUSD.
Today all ALAC is founded.
Some ccNSO members are founded.
Half GNSO members are founded.
GAC is asking for travel founds.
It could be helpful if GNSO prepares a draft document that justifies
founding all council members (workload, volunteer time, etc)
It may be a unified position or different views of the same issue but all in
a document produced by GNSO.
ICANN long term goal is to collect money to benefir larger community with
its work.


Zahid, could you please add more detail into the last part of the
conversation about keeping money from one year budget to the following year?
I could not get the whole idea of this last part of the meeting.


Please those who were presen add other comments that perhaps I missed. 

Next steps:

I could draft a new document taking these comments and using our previous
agreed document about travel policy and then I send it to the drafting team
list for your comments.
Then we should send it to GNSO list.

I will welcome your comments.
Regards
Olga

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