[gnso-travel-dt] Motion - Comments in relation with GNSO travel funding and policy

[Olga Cavalli <olgac@xxxxxxxxxxxxxxx>]

Hi,
as promised I have drafted a motion about our comments in relation with
Travel Policy and Travel funds for GNSO council.
I recieved no comments from the GNSO list about our drafted text. We did
recieve some info from Kevin Wilson, does anyone have any comment on this
regard?

Here is the drafted motion:

DRAFT MOTION ON TRAVEL POLICY AND TRAVEL FUNDS FOR GNSO

Moved: Olga Cavalli

Seconded:

Whereas:

   - During the Mexico meeting, members of the Travel Policy Drafting Team
   met with ICANN Staff members Kevin Wilson, Doug Brent and Stacy Hoffberg.
   - ICANN Staff members present in that meeting requested the Travel Policy
   Drafting Team to prepare a document with those ideas and requirements
   that GNSO has in relation with travel funding and travel policy. They
   expressed that this information could be very useful for them.
   - The drafting team submitted the recommended drafted text for GNSO
   comments to the GNSO Council on March 18th, 2009.

 Resolve:

   - Council representatives are asked to forward the recommendations to
   their respective constituencies for discussion and comment as applicable and
   be prepared to finalize the GNSO comments in the Council meeting on
   xxxxxxxxx.


Your comments changes and additions are welcome, best regards and have a
nice week.

Olga








2009/3/18 Stéphane Van Gelder <stephane.vangelder@xxxxxxxxx>

>  Olga,
>
> Once again thanks for all your hard work on collating and summarising our
> DT’s various comments.
>
> I think we have a sound text here.
>
> One question: what are the next steps? I don’t remember having seen any
> response from ICANN staff on the numbers we asked them for... And moving on,
> how do we go about obtaining what has been requested in our summary? Should
> a motion be put in front of the GNSO Council?
>
> Thanks,
>
> Stéphane Van Gelder
>
>
> Le 18/03/09 02:50, « Olga Cavalli » <olgac@xxxxxxxxxxxxxxx> a écrit :
>
> Hi,
>
> The Travel Drafting Team met with ICANN Staff in México ( Kevin Wilson,
> Doug Brent and Stacy Hoffberg).
>
> What we agreed during the meeting was that GNSO would prepare a document
> with those ideas and requirements that GNSO has in relation with travel
> funding and travel policy. They expressed that this information could be
> very useful for them.
>
> The drafted text is included in this email for your revision.
>
> Your comments are welcome, then we will submit it to the ICANN staff
> members that were present in the meeting.
>
> Best regards
>
> Olga
>
>
>
> *Comments about GNSO Travel funding and travel policy
> *
> All GNSO council members should be founded to attend ICANN meetings.
>
> All council members volunteer their time and the GNSO amount of work is a
> lot.
>
> The amount of work in GNSO is highly increasing due to the GNSO
> restructuring and the different steering committees and working groups that
> council member´s participate in.
>
> GNSO must undergo restructuring and this enormous task is unbudgeted and no
> additional resource is allocated for this purpose.  Hence, extended travel
> funding especially in this period
> is required. If there is additional work, then there is a need for
> additional funding resources.
> The workload of the GNSO is, at least in these times, enormous and it would
> be unrealistic for the structures to work by volunteers being stretched
> beyond limits especially without travel support. This support may include WG
> and DT members as the Constituencies may nominate.
>
> It could be good if constituencies receive the travel funds and they
> distribute these funds among their members with flexibility.
>
> The budgeted amount for GNSO should be monetized and divided equally
> between Constituencies (possibly SGs if there is a proliferation of
> Constituencies).
>
> Constituency allocation should be transparent but at the discretion of the
> Constituency.
>
> If in one Financial Year a Constituency does not utilize and saves its
> allocation, that allocation should be reserved and rolled over into travel
> reserves for the next FY in addition to the budget allocation for the next.
>
> A growth in the active participation of ALL GNSO Councilors in ICANN
> meetings may enhance the face to face work of GNSO making it more efficient
> and also it may also benefit the work on teleconference meetings.
>
> It may also benefit the participation by a broader spectrum of the GNSO
> community.
>  Travel funding should not impact registrar or registry fees.
>
> According to the proposed budget documents, ICANN expects revenues that
> will be $13 million "in excess" of ICANN's budget for FY10.
>
> A rough estimate of the extra cost of funding all councilors' funding for
> next year is $200K.
>
> It could be useful to know a detailed breakdown of the GNSO travel support
> budget.
>
> Also it could help knowing the travel support provided to the GNSO today
> and the monetary amount of travel support for ALL GNSO Councilors.
>
>
>