[gnso-travel-dt] Travel drafting team - Meeting today saturday Room 5-6 Level 2, 18 hs.

[Olga Cavalli <olgac@xxxxxxxxxxxxxxx>]

hi,
I have been invited by AUDA as speaker in an event they organize this
afternoon here in the Hilton, so I will be away form our meeting for a
while, but I will be surely back before the time of our drafting team
meeting with ICANN staff.
Regards
Olga

2009/6/19 Olga Cavalli <olgac@xxxxxxxxxxxxxxx>

> Hi,
>
> In preparation for our meeting tomorrow with Kevin, Stacy and Steve
> Antonoff (Room 5-6 Level 2, 18 hs) I have copied some of the relevant
> information exchanged in our drafting team list and in the GNSO council
> list.
>
> Please let me know if you want to propose some specific items for
> discussion or an agenda for the meeting.
>
> See you tomorrow,
>
> Best regards
>
> Olga
>
>
> *a) Document available for public comment:*
>
> Community Travel Support Guidelines
> for Fiscal Year Ending 30 June 2010 (FY10)
> Request for Community Comment
>  Date of Publication 27 May 2009
>
> ..................
>
> 2. Community Travel Support – Proposed support for FY10
> This draft Travel Support Guidelines proposes the following travel support
> for ICANN
> community members.
> ..................
> GNSO
> Travel support is expanded to include an allowance for 23 members, which is
> basically
> equivalent to 21 GNSO council members, including those appointed by the
> NomCom,
> and 2 liaisons. The travel support for the GNSO includes the cost of air
> travel, lodging,
> and a per diem amount set for each city. How supported travelers will be
> selected, and
> which specific individuals are to be supported, is to be recommended by the
> GNSO and
> communicated to ICANN staff. GNSO supported members receive air travel
> support set
> at economy levels, except for the Chair who is eligible to receive air
> travel at business
> class.
>
> ---------
>
> *b) DNSO funds release*
>
> GNSO approved the release of the $19,963.79 DNSO restricted funds to
> support the travel costs for members of the six GNSO constituencies.  It was
> expected to recieve 6 requests for US$ 3,3327.30. (19,964.79/6).
>
> GNSO approved resolution http://gnso.icann.org/resolutions/#200904
>
> Status of the remaining funds is summarized in this table:
>
>
>
> *Name*
>
> *Constituency*
>
> *Allocated by GNSO*
>
> *Amount Paid*
>
> *Remaining*
>
> *Comments*
>
> Greg Ruth
>
> ISPC
>
>            3,327.30
>
>      1,980.00
>
>          1,347.30
>
> Pd $1980 in Cairo per GNSO 20080904-5 resolution
>
> Ute Decker
>
> IPC
>
>            3,327.30
>
>      1,980.00
>
>          1,347.30
>
> Pd $1980 in Cairo per GNSO 20080904-5 resolution
>
> TBD
>
> RyC
>
>            3,327.30
>
>           3,327.30
>
> Requested rollover
>
> Tim Ruiz
>
> RrC
>
>            3,327.30
>
>      3,327.30
>
>                       -
>
> Paid
>
> Gary Hills
>
> BC
>
>            3,327.30
>
>      3,327.30
>
>                       -
>
> Paid
>
> TBD
>
> NCUC
>
>            3,327.30
>
>           3,327.30
>
> pending
>
>
>           19,963.80
>
>    10,614.60
>
>          9,349.20
>
>
> Additional information included when the table was sent: (2 June)
>
> ·         The RrC and BC have requested funding.  All documentation has
> been provided and payment will be made this week.
>
> ·         The RyC has requested that the funds be rolled over to Seoul; I
> expect that the funds will be transferred to the RyC account prior to the
> end of the fiscal year.
>
> ·         ISPC and IPC both received support at the Cairo meeting.  They
> each have $1,347.30, which if the attached procedures are followed can be
> released for support for other travelers.
>
> ·          NCUC appears to be in process to be requested based on recent
> email traffic with Robin and Mary.
>
>
> *c) Travel Drafting list after Mexico meeting with Icann Staff (March
> 2009)*
>
> All GNSO council members should be funded to attend ICANN meetings.
>
> All council members volunteer their time and the GNSO amount of work is a
> lot.
>
> The amount of work in GNSO is highly increasing due to the GNSO
> restructuring and the different steering committees and working groups that
> council member participate in.
>
> GNSO must undergo restructuring and this enormous task is unbudgeted and no
> additional resource is allocated for this purpose.  Hence, extended travel
> funding especially in this period
> is required. If there is additional work, then there is a need for
> additional funding resources.
>
> The workload of the GNSO is, at least in these times, enormous and it would
> be unrealistic for the structures to work by volunteers being stretched
> beyond limits especially without travel support. This support may include WG
> and DT members as the Constituencies may nominate.
>
> It could be good if constituencies receive the travel funds and they
> distribute these funds among their members with flexibility.
>
> The budgeted amount for GNSO should be monetized and divided equally
> between Constituencies (possibly SGs if there is a proliferation of
> Constituencies).
>
> Constituency allocation should be transparent but at the discretion of the
> Constituency.
>
> If in one Financial Year a Constituency does not utilize and saves its
> allocation, that allocation should be reserved and rolled over into travel
> reserves for the next FY in addition to the budget allocation for the next.
>
> A growth in the active participation of ALL GNSO Councilors in ICANN
> meetings may enhance the face to face work of GNSO making it more efficient
> and also it may also benefit the work on teleconference meetings.
>
> It may also benefit the participation by a broader spectrum of the GNSO
> community.
> Travel funding should not impact registrar or registry fees.
>
> According to the proposed budget documents, ICANN expects revenues that
> will be $13 million "in excess" of ICANN's budget for FY10.
>
> A rough estimate of the extra cost of funding all councilors' funding for
> next year is $200K.
>
> It could be useful to know a detailed breakdown of the GNSO travel support
> budget.
>
> Also it could help knowing the travel support provided to the GNSO today
> and the monetary amount of travel support for ALL GNSO Councilors.
>



-- 
Olga Cavalli, Dr. Ing.
www.south-ssig.com.ar