Re: [gnso-travel-dt] RE: Teleconference Friday 16 April at 14:00 UTC: Public Comment: Draft FY11 Community Travel Support Guidelines

[Stéphane Van Gelder <stephane.vangelder@xxxxxxxxx>]

Kevin, Staff,

One suggestion to avoid what I can only imagine is a frustrating experience for 
you: taking the time to get to a call that no-one attends.

When you send out a Doodle, you should make it clear that if people can't make 
the call they shouldn't fill out the Doodle at all. That is what I have started 
doing in recent weeks when I cannot make a call, in the hope that Staff members 
organizing the call can then know not to expect me. If everyone does the same, 
the call can be cancelled ahead of time. But if people get constant Doodle 
reminders where that proviso is not clearly stated, they feel obliged to fill 
in even though they have no intention of making the call. That then means that 
Staff see that several team members have responded and even though the time 
that is finally chosen for the call may not be the time that some members 
wanted, there is a natural assumption by Staff that team members will still be 
present for the call...

There is a mounting problem of volunteer burn-out with the number of calls that 
are being scheduled at the moment frankly verging on the ridiculous. I am not 
surprised that we now get into situations where calls are not only poorly 
attended, they are not attended at all. I am copying the GNSO Council leaders 
here because I feel this is a mounting problem for the GNSO as a whole, not 
just for the travel DT. I am hoping that suggestions like this one can help us 
all deal with this situation.

Stéphane

Le 19 avr. 2010 à 01:21, Kevin Wilson a écrit :

> Dear All,
> 
> I’m sorry that we didn’t have any members on the call last week.  Glen, the 
> operator, the transcribers, and I were the only ones that made the call.
>  
>  If there are any questions or comments on travel or if you want to 
> reschedule, please let us know. Otherwise, I’ll assume comments will be 
> posted on the online forum.
>  
> Thank you
>  
> Kevin
> From: owner-gnso-travel-dt@xxxxxxxxx [mailto:owner-gnso-travel-dt@xxxxxxxxx] 
> On Behalf Of Glen de Saint Géry
> Sent: Thursday, April 15, 2010 10:49 AM
> To: gnso-travel-dt@xxxxxxxxx
> Subject: [gnso-travel-dt] Teleconference Friday 16 April at 14:00 UTC: Public 
> Comment: Draft FY11 Community Travel Support Guidelines
>  
> Dear All,
>  
> Please note that Kevin Wilson, Chief Financial Officer, will be on the call  
> for the first half hour and will be pleased to answer questions about the 
> Community Travel Support Guidelines.
>  
> Thank you.
>  
> Kind regards,
>  
> Glen
>  
>  
> 2010/4/15 Glen de Saint Géry <Glen@xxxxxxxxx>
> 
> Document reminder for the Travel Drafting Team meeting tomorrow, Friday 16 
> April at 14:00UTC.
> 
> Kind regards,
> 
> Glen
> 
> http://www.icann.org/en/public-comment/#travel-support-2011
> 
> Public Comment: Draft FY11 Community Travel Support Guidelines
> 
> 8 April 2010
> 
> Explanation: A public comment period has opened today for 30 days on the 
> topic of community travel support to ICANN meetings.
> 
> In addition to Board members and staff attending ICANN international 
> meetings, about 100 members of the ICANN community receive travel support. 
> The travel guidelines specific how community members are selected to receive 
> travel support. The budget impacts on ICANN of community travel support 
> amount to nearly $1.5 million. Community members are invited to provide 
> feedback on the proposed FY11 Travel guidelines. The proposed guidelines are 
> here:http://www.icann.org/en/topics/travel-support/draft-travel-support-guidelines-05apr10-en.pdf
>  [PDF, 212 KB]
> 
> The public comment period will close on 7 May 2010. If you wish to send in a 
> comment, email travel-support-2011@xxxxxxxxx. All comments can be viewed 
> athttp://forum.icann.org/lists/travel-support-2011/.
> 
> Related links:
> 
> Travel Guidelines, travel summaries, and travel reports: 
> http://www.icann.org/en/topics/travel-support/
> 
> Glen de Saint Géry
> GNSO Secretariat
> gnso.secretariat@xxxxxxxxxxxxxx
> http://gnso.icann.org
> 
> 
>