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[gnso-wpm-dt] WPM: Final CLEAN Cover Letter & Deliverable

  • To: <gnso-wpm-dt@xxxxxxxxx>
  • Subject: [gnso-wpm-dt] WPM: Final CLEAN Cover Letter & Deliverable
  • From: "Ken Bour" <ken.bour@xxxxxxxxxxx>
  • Date: Thu, 08 Apr 2010 17:26:36 -0400

WPM-DT Members:


It is now Thursday afternoon and it does not appear that the WPM-DT will
receive any additional feedback concerning Section 6 and the ANNEX.  


I just sent a note to ICANN Web-Admin, attaching with the team's final
deliverable in PDF form, and requested that a table entry be added at (
<http://gnso.icann.org/drafts/> http://gnso.icann.org/drafts/).   I asked to
have the link forwarded to me ASAP so that I can include it in an email to
the Council which I will send to the WPM list under separate cover.  


Hopefully, later this evening, the email transmittal, including document
link, will be available so that Olga can forward to the Council tomorrow as
originally planned.  


I apologize for not sending the draft motion and timeline.   Here they are
for your consideration:  




WHEREAS, the ICANN Policy Staff prepared and delivered to the GNSO Council a
2008-2009 Work Team Attendance Study which confirmed that volunteer
participation has been suffering and languishing; 


WHEREAS, the GNSO Council, considering the advice of Staff, organized a
Drafting Team at the Seoul ICANN meeting for the purpose of developing a
GNSO Work Prioritization model and procedure; 


WHEREAS, the Work Prioritization Model Drafting Team (WPM-DT) has completed
its deliberations and developed a written procedure recommended for
inclusion in the GNSO Operating Procedures as Section 6 plus an accompanying
ANNEX (link TBD); 


WHEREAS, the WPM-DT has developed a timeline of activities (see below) that
it recommends be adopted in order that the first Work Prioritization effort
can be completed by the ICANN Brussels meeting; 




RESOLVED, that the GNSO Council accepts the deliverable of the WPM-DT,
thanks the team for its efforts, and approves Section 6 and the ANNEX (link
TBD) for inclusion in the GNSO Operating Procedures.  


RESOLVED FURTHER, that the GNSO Council directs Staff to commence a
twenty-one (21) day public comment period on this amendment to the GNSO
Operating Procedures and reserves the right to modify the procedures
described in Section 6 and the ANNEX after the conclusion of the public
comment period. 


RESOLVED FURTHER, that the GNSO Council supports the recommended timeline
for conducting the first Work Prioritization effort and directs the GNSO
Secretariat to make plans consistent with its activities.  






Activities (per proposed ANNEX to Section 6)

26-30 April

ANNEX Step 1:  Staff to prepare recommendations for Eligible and
Non-Eligible Projects and associated classifications

3-12 May


Chair asks for Council approval (via email list) to adopt or modify Staff's
recommendations (complete 8 days in advance of Council meeting)

20 May Council Meeting

Eligible Projects List approved by Council

21-31 May

ANNEX Step 2:   Individual Councilor ratings completed (10 calendar days)

1-11 June

ANNEX Step 2.3:  Staff consolidates ratings and analyzes for commonality;
prepares for Step 3.  

19 June (or 20 June)

ANNEX Step 3:   Group Session (2 hours) to determine Value ratings

Brussels Council Meeting

ANNEX Step 4:   Approve final ratings/priorities and direct that results be
published at gnso.icann.org.  



The only other question we need decide is whether to hold the scheduled
teleconference on Monday, 12 April.    Perhaps we should have a brief
session to go over the draft Resolution and Timeline above and discuss how
best to craft a motion that Olga can deliver on Monday or Tuesday at the


Please advise. 







From: owner-gnso-wpm-dt@xxxxxxxxx [mailto:owner-gnso-wpm-dt@xxxxxxxxx] On
Behalf Of Olga Cavalli
Sent: Wednesday, April 07, 2010 2:30 PM
To: Ken Bour
Cc: Gomes, Chuck; gnso-wpm-dt@xxxxxxxxx
Subject: Re: [gnso-wpm-dt] WPM: Final CLEAN Cover Letter & Deliverable


Thanks Ken,
an email was sent to Wolf yesterday with the previous version.
I have not recieved any response from him so far.

2010/4/7 Ken Bour <ken.bour@xxxxxxxxxxx>

Chuck & WPM Team Members:  


All edits have been made to the official document per your email below.   


Attached is an updated CLEAN version although I kept the title the same.  





From: Gomes, Chuck [mailto:cgomes@xxxxxxxxxxxx] 
Sent: Tuesday, April 06, 2010 5:58 PM
To: Ken Bour; gnso-wpm-dt@xxxxxxxxx
Subject: RE: [gnso-wpm-dt] WPM: Final CLEAN Cover Letter & Deliverable


Thanks Ken. Very good work.


I found a few minor edits that are needed: 

.         At the beginning of 6.2.1, change "A Eligible Project" to "An
Eligible Project ".

.         In the Annex, I suggest we delete the word "Teleconference" in the
title of 3.1 because it is possible that we could decide to to the Council
prioritization exercise in a live session.

.         In Section 3.2.3 of the Annex, change "If the Range > 2" to "If
the Range is > 2".

.         Change Section 3.2.5 from "If the Range > 3, one final round of
discussion will take place and a third poll at which point the median will
be computed as the Council's rating." to "If the Range is > 3, one final
round of discussion will take place and a third poll taken, at which point
the median will be computed as the Council's rating."





From: owner-gnso-wpm-dt@xxxxxxxxx [mailto:owner-gnso-wpm-dt@xxxxxxxxx] On
Behalf Of Ken Bour
Sent: Tuesday, April 06, 2010 3:22 PM
To: gnso-wpm-dt@xxxxxxxxx
Subject: [gnso-wpm-dt] WPM: Final CLEAN Cover Letter & Deliverable

WPM Team Members:


After today's call, I cleaned up both documents (attached) as follows:


1)      Section 6 + ANNEX:  

.         Now labeled "Council - 9 Apr 2010".   

.         Changed ANNEX, Section 3.2.4, to include "These abbreviated time
limits will also apply to a third round of discussion, if warranted." 

.         I also changed the footnote on all pages to show 9 April as our
official finalization date.

2)      Cover Letter:  

.         Changed "commissioned" in the first sentence as discussed. 

.         I kept in a Word doc ("Council - 9 April 2010") temporarily so
that it's in a convenient form to make any final changes.   

.         Once we agree that it's OK, I will copy and paste into an email
providing the URL link (highlighted in yellow now) to our deliverable that
will be posted to the GNSO Website (both DOC and PDF formats) under DRAFTS
per Glen's recommendation.  


Next steps:


1)      Ken's Action Items:

.         Draft a proposed Council Resolution and submit to the team for
approval - hopefully tomorrow. 

.         Draft a proposed Timeline for performing a complete GNSO Work
Prioritization (targeting Brussels) including all steps described in the
ANNEX - hopefully tomorrow. 

2)      Olga's Action Items: 

.         Send a note to Wolf-Ulrich ASAP, who is on holiday this week, to
see if he will have an opportunity to review the docs.

.         Send the FINAL Cover Letter email to the Council no later than
Friday, 9 April.  

.         Make a motion to approve the Resolution (TBD) no later than
Tuesday, 13 April.  

3)      DT Action Items:  

.         Take until Friday morning this week to offer any additional
changes to either document (attached).  The sooner we have consensus to
proceed, the better. 

.         Review draft Resolution and Timeline once Ken sends them to the

.         Keep our next meeting scheduled for 12 April pending a decision on
9 April, if not sooner.  If the session is not needed, then we can cancel at
that time.   


That covers my notes from our session.   Thanks again to everyone for making
today's call even under extraordinary circumstances!  


Ken Bour



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