[gnso-wpm-dt] RE: Final CLEAN Cover Letter & Deliverable

["Gomes, Chuck" <cgomes@xxxxxxxxxxxx>]

Thanks Ken.  The timeline looks good to me.  Regarding the motion, I
would suggest the following:

*       
        Change the first part of the resolution to "RESOLVED, that the
GNSO Council accepts the deliverable of the WPM-DT, thanks the team for
its efforts, and approves the use of Section 6 and the ANNEX (link TBD)
for conducting a first Work Prioritization effort."
*       
        Change the second part of the resolution to "RESOLVED FURTHER,
that the GNSO Council directs Staff to commence a twenty-one (21) day
public comment period on this amendment to the GNSO Operating Procedures
and reserves the right to modify the procedures described in Section 6
and the ANNEX after the conclusion of the public comment period and
after completion of the first Work Prioritization effort."
*       
        Add a fourth part of the resoluiton as follows: "RESOLVED
FURTHER, that the GNSO Council take action on Section 6 and the ANNEX
with regard to the GNSO Operating Procedures as soon as possible after
completion and analysis of the first Work Prioritization effort."

 
Curious as to what others think about these changes to the motion.
 
Chuck


________________________________

        From: Ken Bour [mailto:ken.bour@xxxxxxxxxxx] 
        Sent: Thursday, April 08, 2010 5:27 PM
        To: gnso-wpm-dt@xxxxxxxxx
        Cc: Olga Cavalli; Olga Cavalli; Gomes, Chuck
        Subject: WPM: Final CLEAN Cover Letter & Deliverable
        
        

        WPM-DT Members:

         

        It is now Thursday afternoon and it does not appear that the
WPM-DT will receive any additional feedback concerning Section 6 and the
ANNEX.  

         

        I just sent a note to ICANN Web-Admin, attaching with the team's
final deliverable in PDF form, and requested that a table entry be added
at (http://gnso.icann.org/drafts/ <http://gnso.icann.org/drafts/> ).   I
asked to have the link forwarded to me ASAP so that I can include it in
an email to the Council which I will send to the WPM list under separate
cover.  

         

        Hopefully, later this evening, the email transmittal, including
document link, will be available so that Olga can forward to the Council
tomorrow as originally planned.  

         

        I apologize for not sending the draft motion and timeline.
Here they are for your consideration:  

         

        DRAFT RESOLUTION:

         

        WHEREAS, the ICANN Policy Staff prepared and delivered to the
GNSO Council a 2008-2009 Work Team Attendance Study which confirmed that
volunteer participation has been suffering and languishing; 

         

        WHEREAS, the GNSO Council, considering the advice of Staff,
organized a Drafting Team at the Seoul ICANN meeting for the purpose of
developing a GNSO Work Prioritization model and procedure; 

         

        WHEREAS, the Work Prioritization Model Drafting Team (WPM-DT)
has completed its deliberations and developed a written procedure
recommended for inclusion in the GNSO Operating Procedures as Section 6
plus an accompanying ANNEX (link TBD); 

         

        WHEREAS, the WPM-DT has developed a timeline of activities (see
below) that it recommends be adopted in order that the first Work
Prioritization effort can be completed by the ICANN Brussels meeting; 

         

        NOW THEREFORE, BE IT:

         

        RESOLVED, that the GNSO Council accepts the deliverable of the
WPM-DT, thanks the team for its efforts, and approves Section 6 and the
ANNEX (link TBD) for inclusion in the GNSO Operating Procedures.  

         

        RESOLVED FURTHER, that the GNSO Council directs Staff to
commence a twenty-one (21) day public comment period on this amendment
to the GNSO Operating Procedures and reserves the right to modify the
procedures described in Section 6 and the ANNEX after the conclusion of
the public comment period. 

         

        RESOLVED FURTHER, that the GNSO Council supports the recommended
timeline for conducting the first Work Prioritization effort and directs
the GNSO Secretariat to make plans consistent with its activities.  

         

         

        DRAFT TIMELINE FOR FIRST WORK PRIORITIZATION EFFORT:  

         

Dates

Activities (per proposed ANNEX to Section 6)

26-30 April

ANNEX Step 1:  Staff to prepare recommendations for Eligible and
Non-Eligible Projects and associated classifications

3-12 May

 

Chair asks for Council approval (via email list) to adopt or modify
Staff's recommendations (complete 8 days in advance of Council meeting)

20 May Council Meeting

Eligible Projects List approved by Council

21-31 May

ANNEX Step 2:   Individual Councilor ratings completed (10 calendar
days)

1-11 June

ANNEX Step 2.3:  Staff consolidates ratings and analyzes for
commonality; prepares for Step 3.  

19 June (or 20 June)

ANNEX Step 3:   Group Session (2 hours) to determine Value ratings

Brussels Council Meeting

ANNEX Step 4:   Approve final ratings/priorities and direct that results
be published at gnso.icann.org.  

         

         

        The only other question we need decide is whether to hold the
scheduled teleconference on Monday, 12 April.    Perhaps we should have
a brief session to go over the draft Resolution and Timeline above and
discuss how best to craft a motion that Olga can deliver on Monday or
Tuesday at the latest.  

         

        Please advise. 

         

        Thanks,

         

        Ken

         

         

        From: owner-gnso-wpm-dt@xxxxxxxxx
[mailto:owner-gnso-wpm-dt@xxxxxxxxx] On Behalf Of Olga Cavalli
        Sent: Wednesday, April 07, 2010 2:30 PM
        To: Ken Bour
        Cc: Gomes, Chuck; gnso-wpm-dt@xxxxxxxxx
        Subject: Re: [gnso-wpm-dt] WPM: Final CLEAN Cover Letter &
Deliverable

         

        Thanks Ken,
        an email was sent to Wolf yesterday with the previous version.
        I have not recieved any response from him so far.
        Regards
        Olga

        2010/4/7 Ken Bour <ken.bour@xxxxxxxxxxx>

        Chuck & WPM Team Members:  

         

        All edits have been made to the official document per your email
below.   

         

        Attached is an updated CLEAN version although I kept the title
the same.  

         

        Ken

         

         

        From: Gomes, Chuck [mailto:cgomes@xxxxxxxxxxxx] 
        Sent: Tuesday, April 06, 2010 5:58 PM
        To: Ken Bour; gnso-wpm-dt@xxxxxxxxx
        Subject: RE: [gnso-wpm-dt] WPM: Final CLEAN Cover Letter &
Deliverable

         

        Thanks Ken. Very good work.

         

        I found a few minor edits that are needed: 

        *         At the beginning of 6.2.1, change "A Eligible Project"
to "An Eligible Project ".

        *         In the Annex, I suggest we delete the word
"Teleconference" in the title of 3.1 because it is possible that we
could decide to to the Council prioritization exercise in a live
session.

        *         In Section 3.2.3 of the Annex, change "If the Range >
2" to "If the Range is > 2".

        *         Change Section 3.2.5 from "If the Range > 3, one final
round of discussion will take place and a third poll at which point the
median will be computed as the Council's rating." to "If the Range is >
3, one final round of discussion will take place and a third poll taken,
at which point the median will be computed as the Council's rating."

         

        Chuck

                 

________________________________

                From: owner-gnso-wpm-dt@xxxxxxxxx
[mailto:owner-gnso-wpm-dt@xxxxxxxxx] On Behalf Of Ken Bour
                Sent: Tuesday, April 06, 2010 3:22 PM
                To: gnso-wpm-dt@xxxxxxxxx
                Subject: [gnso-wpm-dt] WPM: Final CLEAN Cover Letter &
Deliverable

                WPM Team Members:

                 

                After today's call, I cleaned up both documents
(attached) as follows:

                 

                1)      Section 6 + ANNEX:  

                *         Now labeled "Council - 9 Apr 2010".   

                *         Changed ANNEX, Section 3.2.4, to include
"These abbreviated time limits will also apply to a third round of
discussion, if warranted." 

                *         I also changed the footnote on all pages to
show 9 April as our official finalization date.

                2)      Cover Letter:  

                *         Changed "commissioned" in the first sentence
as discussed. 

                *         I kept in a Word doc ("Council - 9 April
2010") temporarily so that it's in a convenient form to make any final
changes.   

                *         Once we agree that it's OK, I will copy and
paste into an email providing the URL link (highlighted in yellow now)
to our deliverable that will be posted to the GNSO Website (both DOC and
PDF formats) under DRAFTS per Glen's recommendation.  

                 

                Next steps:

                 

                1)      Ken's Action Items:

                *         Draft a proposed Council Resolution and submit
to the team for approval - hopefully tomorrow. 

                *         Draft a proposed Timeline for performing a
complete GNSO Work Prioritization (targeting Brussels) including all
steps described in the ANNEX - hopefully tomorrow. 

                2)      Olga's Action Items: 

                *         Send a note to Wolf-Ulrich ASAP, who is on
holiday this week, to see if he will have an opportunity to review the
docs.

                *         Send the FINAL Cover Letter email to the
Council no later than Friday, 9 April.  

                *         Make a motion to approve the Resolution (TBD)
no later than Tuesday, 13 April.  

                3)      DT Action Items:  

                *         Take until Friday morning this week to offer
any additional changes to either document (attached).  The sooner we
have consensus to proceed, the better... 

                *         Review draft Resolution and Timeline once Ken
sends them to the list. 

                *         Keep our next meeting scheduled for 12 April
pending a decision on 9 April, if not sooner.  If the session is not
needed, then we can cancel at that time.   

                 

                That covers my notes from our session.   Thanks again to
everyone for making today's call even under extraordinary circumstances!


                 

                Ken Bour