ICANN ICANN Email List Archives


<<< Chronological Index >>>    <<< Thread Index >>>

Registrar Constituency Position re ICANN Meetings Reform

  • To: "meeting-consultation-2008@xxxxxxxxx" <meeting-consultation-2008@xxxxxxxxx>
  • Subject: Registrar Constituency Position re ICANN Meetings Reform
  • From: "Clarke D. Walton" <clarke.walton@xxxxxxxxxxxxxx>
  • Date: Wed, 9 Jul 2008 15:58:03 -0400

Registrar Constituency Position re ICANN Meetings Reform

July 1, 2008


In June 2008, the Registrar Constituency ("RC") was asked to provide comments 
regarding ICANN's Meetings Reform Paper ("Meetings Reform").  During the three 
weeks subsequent to ICANN's request for comments the members of the RC shared 
their feedback about this matter by e-mail and in person at the Paris ICANN 
meeting.  Accordingly, this Position Paper captures the overall sentiment 
expressed by the RC members who provided feedback about this matter and seems 
to reflect the general sense of the RC.  However, due to time constraints, no 
formal vote regarding this Position Paper was taken.


The RC strongly supports no reduction in the number or frequency of "large" 
ICANN meetings held per year.  In short, nearly all RC members who weighed in 
on this subject support holding no less than three large meetings per year.[i]


The RC is concerned that reducing the number of large ICANN meetings from three 
per year will strain the community.  With three large meetings per year, the RC 
already struggles to handle all of its important affairs.  Reducing the number 
of large meetings to only two per year may cause the time pressures to become 
too intense, leading to poor decision making.

Although the RC supports and encourages regional meetings, these smaller 
meetings are no substitute for large meetings, particularly in terms of 
community interaction.  Regional meetings, while important, are designed to 
attract only small segments of the community by definition.  Because most 
issues before ICANN, and the RC in particular, are global in nature, the RC 
needs at least three large meetings per year to bring its worldwide membership 
together to make decisions.

Although the RC supports utilizing technology to encourage greater 
participation and to enable less costly communication, the RC urges ICANN not 
to underestimate the value of face-to-face interaction.  Conference calls are a 
challenge for time-zone distant participants, and a challenge for participants 
from less developed voice and data regions.  Furthermore, in analyzing the 
history of issues over the lifetime of the RC, many of the most important 
decisions have been made in person, at live meetings.  Should the frequency of 
large ICANN meetings be reduced to once every six months it would be more 
challenging in terms of timing to schedule decision making of these complex 
issues for face-to-face meetings.  Because face-to-face meetings generally 
offer the most favorable signal-to-noise ratio, the quality of the policy input 
from the RC about these complex issues would likely diminish.

In terms of location for the large meetings, the RC members who weighed in on 
this related issue prefer that at least one of the three large meetings always 
be at the same travel hub location.[ii]  By maintaining a "permanent" location 
for one meeting per year, efficiencies could be gained; perhaps a partnership 
may even be formed with the host city leading to a possible reduction in fees 
for the assurance of several years of return visits by the ICANN community.

For the other large ICANN meetings the RC generally supports continent 
rotation, which decreases the travel burden on everyone in the community at 
least once every few meetings.


The RC strongly supports no reduction in the number or frequency of "large" 
ICANN meetings held per year.  The opinions expressed by the RC in this 
Position Paper are the opinions of the RC as a whole, and should not be 
interpreted to reflect the individual opinion of any particular RC member 
unless clearly stated.


[i] Only one RC member recommended holding less than three large meetings per 
year.  This RC member suggested that ICANN hold only two large meetings 
annually.  Additionally, this RC member also suggested that ICANN charge a 
mandatory, but nominal, admission fee to discourage people with no legitimate 
interest or relationship with the industry from attending ICANN events.

[ii] An RC member involved in academia, who can only attend one meeting per 
year, suggests that one large ICANN meeting be held during Northern hemisphere 
summer months, preferably at a travel hub location for easier travel.

Attachment: RC Position re ICANN Meeting Reform v1-2.pdf
Description: RC Position re ICANN Meeting Reform v1-2.pdf

<<< Chronological Index >>>    <<< Thread Index >>>

Privacy Policy | Terms of Service | Cookies Policy