Correct Date is June 6 - Re: [pdp-pcceg-feb06] Online workshop approach

["Maureen Cubberley" <m.cubberley@xxxxxxxxxxxx>]

Thanks very much Bruce, and Bret.

Definitely worth considering.

Please note, the PDP feb 06 Task Force meeting was re-scheduled immediately 
after the Wellington meeting. The correct date is June 6, not June 9.

Thanks,
Maureen


  ----- Original Message ----- 
  From: Bruce Tonkin 
  To: pdp-pcceg-feb06@xxxxxxxxxxxxxx 
  Sent: Saturday, April 29, 2006 8:32 PM
  Subject: [pdp-pcceg-feb06] Online workshop approach


  Hello All,

  See the suggestion from the ALAC Liaison to the GNSO Council - Bret
  Fausett.

  It maybe something to discuss at the 9 June 06 task force meeting as one
  possible approach to organising the work.

  Regards,
  Bruce Tonkin


  -----Original Message-----
  From: owner-council@xxxxxxxxxxxxxx [mailto:owner-council@xxxxxxxxxxxxxx]
  On Behalf Of Bret Fausett
  Sent: Sunday, 30 April 2006 7:45 AM
  To: 'GNSO Council'
  Subject: [council] Online Workshop Ideas

  The key to a successful online workshop is for people to give the same
  time and attention to the work online as they would give to a
  face-to-face meeting. We would also need the assistance of the GNSO's
  Staff members to facilitate the workshop. 

  Here's one conception of what an online work session might look like:

  Pre-Workshop: Each Council member reads the public comments,
  constituency reports and submitted papers on the Terms of Reference.
  (Time estimate 4-6
  hours)

  Monday, Day 1: Each Council member drafts his or her own contribution in
  response to the various items in the Terms of Reference. To the extent
  they thought appropriate, councilors could work within their
  constituencies, or divide work among multiple constituencies, to prepare
  responses. (Time
  estimate: 3-4 hours per Council member.) By the end of the first day,
  council members could either submit their responses to Staff by e-mail
  or place them directly on a wiki page. Staff would create a web or wiki
  page for each submission, identifying the Council member or members who
  worked on a submission. 

  Tuesday, Day 2: Each Council member reads the responses submitted on the
  previous day and posts questions, comments or responses. (Time estimate:
  3-4 hours per Council member.) At the end of the second day, staff
  updates the web or wiki page for each submission with the questions and
  comments.  

  Wednesday, Day 3: Council members read all of the questions, comments,
  and responses, submitted with respect to both their own original
  submission and all other submissions. Council members revise their
  original submissions to clarify or modify their original responses.
  Council members also answer any questions, either in a modification to
  their original submission or in a separate Q&A section. (Time estimate:
  3-4 hours per Council member.) 

  Thursday and Friday, Days 4-5: Staff Work Days. Staff reviews all
  submissions, questions, amendments, etc. posted over the first three
  days.
  Staff looks for common threads, shared values, etc. to prepare a report
  of agreed items. Staff also identifies areas of disagreement. To the
  extent that items are contested, Staff tries to identify majority and
  minority positions. By the end of Day 5, Staff posts a paper summarizing
  the submissions, identifying areas of consensus and majority and
  minority positions on contested issues. Most importantly, in the posted
  paper, Staff suggests possible compromises among various positions on
  contested items in an attempt to narrow any areas of disagreement. 

  Weekend, Days 6-7: Councilors read the Staff paper.

  Monday, Day 8: Each Council member drafts responses to Staff paper. The
  primary purpose of the response is to address any inaccuracies in the
  Staff report and to respond to any proposals for compromise. (Time
  estimate: 3-4 hours per Council member.)

  Tuesday, Day 9: Real-time conference call to review status of work and
  discuss areas of agreement. (Time estimate: 2 hours) Staff work day
  following conference call.

  Wednesday, Day 10: Staff posts final paper, revising it to include
  corrections submited by Council members and responses to compromise
  proposals. 

  Thursday, Day 11: Council votes on whether the report accurately
  summarizes the discussions. If approved, the report is posted on the
  ICANN and GNSO web pages for public comment.

  -----------

  This sort of online work would take the same level of effort we would
  give to a three-day work session, with travel, and distribute it over
  approximately a two-week period. We would each work on our own time and
  in our own locations, but we would agree to perform the day's designated
  task within the set 24-hour period. 

          -- Bret