Re: [pdp-pcceg-feb06] PDP Feb 06 Task Force - proposed schedule for remaining work

[Liz Williams <liz.williams@xxxxxxxxx>]

Colleagues

Thanks for your thoughts on an updated schedule.

I expect the report will be released sometime this week.

Could I please urge you all to send to me any further suggestions for  
expert materials as they relate to the terms of reference.  I have,  
so far, had only one response.

I would suggest that it is premature to consider the necessity of a  
face to face meeting outside a regular ICANN meeting until the TF has  
considered the expert materials and then considered the report as it  
stands in light of those materials.

Liz
.....................................................

Liz Williams
Senior Policy Counselor
ICANN - Brussels
+32 2 234 7874 tel
+32 2 234 7848 fax
+32 497 07 4243 mob




On 28 Jul 2006, at 21:27, Cubberley, Maureen ((CHT)) wrote:

> Hi Jon,
>
>
>
> The location hasn't been determined yet, but Washington, DC and Los  
> Angeles are the two venues that have been discussed.
>
>
>
> Good point about participation in the Council calls. Thanks. It is  
> probably still useful to discuss it during the Council  
> teleconference, and then get input from the rest of the Task Force  
> either by e-mail or a very short teleconference.  If we go the  
> teleconference route I would suggest that we schedule it as soon as  
> possible. Perhaps immediately after Thursday's council call?
>
>
>
> Maureen
>
>
>
>
>
> From: owner-pdp-pcceg-feb06@xxxxxxxxx [mailto:owner-pdp-pcceg- 
> feb06@xxxxxxxxx] On Behalf Of Nevett, Jonathon
> Sent: Friday, July 28, 2006 1:21 PM
> To: Liz Williams; pdp-pcceg-feb06@xxxxxxxxxxxxxx; Glen de Saint Gery
> Subject: RE: [pdp-pcceg-feb06] PDP Feb 06 Task Force - proposed  
> schedule for remaining work
>
>
>
> Maureen:
>
>
>
> Either set of meeting dates are ok with me.  What location do you  
> have in mind?  Please keep in mind that not all of the Task Force  
> Members participate in Council calls.
>
>
>
> Thanks.
>
>
>
> Jon
>
>
>
> From: owner-pdp-pcceg-feb06@xxxxxxxxx [mailto:owner-pdp-pcceg- 
> feb06@xxxxxxxxx] On Behalf Of Cubberley, Maureen (CHT)
> Sent: Friday, July 28, 2006 2:07 PM
> To: Liz Williams; Marilyn Cade; pdp-pcceg-feb06@xxxxxxxxxxxxxx;  
> Glen de Saint Gery; David W. Maher
> Subject: RE: [pdp-pcceg-feb06] PDP Feb 06 Task Force - proposed  
> schedule for remaining work
>
>
>
> Good morning All,
>
> I have been in e-mail correspondence with Liz Williams regarding an  
> updated schedule all the work for the PDP Feb 06 Task Force.
>
> The schedule that follows is based on Liz's draft schedule and  
> contains my proposed revisions, particularly with regard to meeting  
> dates, and some sequencing of items.
>
> Regrettably, I was unable to participate in the last Council  
> teleconference, and according to the minutes in the MP3 there was  
> some discussion about the timing of soliciting advice and dialogue  
> with anti-trust and competition experts, and on the date of the  
> next Task Force meeting.
>
> I have proposed dates for both of these items in this revised  
> schedule.
>
> Two sets of dates for the next meeting of the task force are  
> included here - two days in September or two days in October.   
> These dates are based on indications of availability by individual  
> Task Force members at the Marrakesh meeting, and also on the recent  
> request to come up with more than one option for dates.  Please  
> note, I have not yet been able to run these dates by ICANN Staff.
>
> I also ask that we add discussion of this schedule to our agenda  
> for the Council teleconference, which will be held next Thursday,  
> August 3. I realize that this addition is one day late for the one- 
> week notice of agenda items.  However, there is no documentation to  
> be read and considered other than this e-mail, so I would ask the  
> Council's and Chair’s indulgence in adding this item to next week's  
> agenda.
>
>
>
> Proposed Work Schedule for PDP Feb-06 Task Force
>
>
>
> WEDNESDAY, AUGUST 2
>
>
>
> 1. Distribution of an updated version of the Preliminary Report on  
> PDP-Feb06 - Contractual conditions for existing gTLDs, which will  
> include the input from the Marrakech meeting.
>
> 2. Cut off date for recommendations for expert materials and expert  
> advisors.
>
>
>
> THURSDAY, AUGUST 3
>
>
>
> 3. Confirmation of this or an agreed-upon revised schedule during  
> the Council teleconference.
>
>
>
> FRIDAY AUGUST 11
>
> 4. Distribution of the PDP Feb 06 Expert Materials Collection for  
> the use of the Task Force Members throughout August and the first  
> part of September (Discussion Item:  making these materials  
> available on the GNSO website.)
>
>
>
> SEPTEMBER 19 AND 20TH, or OCTOBER 12 AND 13
>
> 5. Task Force Meeting
>
> - consider expert materials and decide whether further advice from  
> in person experts is needed.
>
> -discuss drafting of Final Report; identify specific changes and  
> additions to move report from preliminary status to Final Report.
>
>
>
> FRIDAY OCTOBER 20TH (if Task Force meeting is in September) or  
> FRIDAY, NOVEMBER 10 (if Task Force meeting is in October)
>
> 6. Final Report released to the GNSO Council for discussion (and  
> subsequent forwarding to the ICANN Board at the São Paulo meeting).
>
>
>
> That’s it so far. Kindly respond to the proposed dates for the Task  
> Force meeting prior to the Council teleconference next Thursday.   
> It will save us some time if we have an indication of everyone’s  
> availability. Thank you.
>
>
>
> Best regards,
>
> Maureen.
>
>
>
>
>
>
>
>
>
> From: owner-pdp-pcceg-feb06@xxxxxxxxx [mailto:owner-pdp-pcceg- 
> feb06@xxxxxxxxx] On Behalf Of Liz Williams
> Sent: Friday, July 28, 2006 2:00 AM
> To: Marilyn Cade
> Cc: pdp-pcceg-feb06@xxxxxxxxxxxxxx
> Subject: Re: [pdp-pcceg-feb06] PDP Feb 06 Task Force - proposed  
> schedule for remaining work
>
>
>
> Dear Colleagues
>
>
>
> I have prepared a draft work schedule which is just going through  
> the mill now -- my apologies for the delay.  We have a very heavy  
> workload between now and Sao Paolo (nothing new there) but we do  
> want to be sure that we have as few deadline clashes as possible.
>
>
>
> I have been concentrating heavily on the new TLDs PDP and other  
> projects and this has slipped through my little net.
>
>
>
> My apologies -- should be done ASAP.
>
>
>
> Liz
>
> .....................................................
>
>
>
> Liz Williams
>
> Senior Policy Counselor
>
> ICANN - Brussels
>
> +32 2 234 7874 tel
>
> +32 2 234 7848 fax
>
> +32 497 07 4243 mob
>
>
>
>
>
>
>
>
>
> On 28 Jul 2006, at 00:56, Marilyn Cade wrote:
>
>
>
> We have lost a lot of time and some flexibility due to the gap of  
> time. It is critical to have more than one option for dates.
>
> Regards,
>
> Marilyn Cade
>
>
>
>
>
> -----Original Message-----
>
> From: "Cubberley, Maureen \(CHT\)" <MCubberley@xxxxxxxxx>
>
> Date: Thu, 27 Jul 2006 15:09:31
>
> To:"David W. Maher" <dmaher@xxxxxxx>, "Liz Williams"  
> <liz.williams@xxxxxxxxx>,       "Marilyn Cade"  
> <marilynscade@xxxxxxxxxxx>
>
> Cc:<jnevett@xxxxxxxxxxxxxxxxxxxx>,  
> <gnso.secretariat@xxxxxxxxxxxxxx>,       <pdp-pcceg- 
> feb06@xxxxxxxxxxxxxx>, <m.cubberley@xxxxxxxxxxxx>
>
> Subject: RE: [pdp-pcceg-feb06] PDP Feb 06 Task Force - proposed   
> schedule for remaining work
>
>
>
> Hi David,
>
>
>
>
>
>
> ………. am working on it as we speak, and I will get back to you by  
> mid-day tomorrow latest. Sorry for the delay.
>
>
>
>
>
>
> Best regards,
>
>
>
>
>
>
> Maureen
>
>
>
>
>
>
>
>
>
>
> ----------------
>
>
>
> From: David W. Maher [mailto:dmaher@xxxxxxx]
>
>  Sent: Thursday, July 27, 2006 3:02 PM
>
>  To: Liz Williams; Marilyn Cade
>
>  Cc: jnevett@xxxxxxxxxxxxxxxxxxxx; Cubberley, Maureen (CHT);  
> gnso.secretariat@xxxxxxxxxxxxxx; pdp-pcceg-feb06@xxxxxxxxxxxxxx;  
> m.cubberley@xxxxxxxxxxxx
>
>  Subject: Re: [pdp-pcceg-feb06] PDP Feb 06 Task Force - proposed  
> schedule for remaining work
>
>
>
>
>
>
> Do we have a scheduled date yet?
>
>  thanx
>
>  David
>
>
>
>  At 12:16 AM 7/11/2006, Liz Williams wrote:
>
>
>
>
>
>
>
> Dear All
>
>
>
>  Apologies for silence from my end -- I am now back on deck.
>
>
>
>  I will speak to Maureen later my today and come up with some  
> solutions.  I realise everyone is anxious to get the dates sorted  
> quickly and I'll do my best to ensure that happens by end of the  
> week this week.
>
>
>
>  Kind regards.
>
>
>
>  Liz
>
>  .....................................................
>
>
>
>  Liz Williams
>
>  Senior Policy Counselor
>
>  ICANN - Brussels
>
>  +32 2 234 7874 tel
>
>  +32 2 234 7848 fax
>
>  +32 497 07 4243 mob
>
>
>
>
>
>
>
>
>
>  On 11 Jul 2006, at 02:29, Marilyn Cade wrote:
>
>
>
>
>
>
>
>
>
> recall that some had problems with the last part of the week and  
> were asking for earlier in week, due to religious holidays. I think  
> we had seen support for that... can we get a new proposal from  
> staff on which dates? and are we set on L.A.?
>
>
>
>  Is so, fine by me. as long as we get dates confirmed so we can all  
> buy cheap fares. :-)
>
>
>
>   I am awre that it is expensive to rent a hotel meeting room/do  
> the logistical set up. IF you decide you want to borrow the AT&T  
> facility again, in DC please let me know. there is still some cost  
> for physical set up, but the staff tehre have reinstalled an audio  
> card in the overhead bridge. and have hand microphones/stands that  
> can be used. the system was not operational for our last meeting  
> due to an audio card outage taht occurred with no backup. They have  
> solved taht problem, they tell me. . The staff did install a  
> wireless network specifically for our use and will reactivate that.
>
>
>
>  On the other hand, if the meeting is in la. I would assume that  
> the ICANN technial team will handle the set up/technical support  
> for the meeting, so that is a benefit to meeting in LA.
>
>
>
>
>  However, you need to let me know asap if you want to see if the  
> room is avialable. I looked into the cost of airfare and it is  
> pretty much the same betwen DC and LA for most attendees. The  
> difference imight be the extratime/flight for Bruce to come to DC,  
> and for Alistair, who would also be coming from points Asia.
>
>
>
>
>  In any case, can we see optional dates from staff taking into  
> account the feedback on the religious holiday, and a final decision  
> on site?
>
>
>
>
>  Mairyn
>
>
>
>
>
>
>
>
>
>
>
> From: "Nevett, Jonathon" < jnevett@xxxxxxxxxxxxxxxxxxxx>
>
>
>
> To: "Cubberley, Maureen (CHT)" <MCubberley@xxxxxxxxx>, "  
> GNSO.SECRETARIAT@xxxxxxxxxxxxxx" <
>
> gnso.secretariat@xxxxxxxxxxxxxx:  
> <mailto:gnso.secretariat@xxxxxxxxxxxxxx> >, < pdp-pcceg- 
> feb06@xxxxxxxxxxxxxx>
>
>
>
> CC: "Maureen Cubberley" <m.cubberley@xxxxxxxxxxxx >
>
>
>
> Subject: RE: [pdp-pcceg-feb06] PDP Feb 06 Task Force - proposed  
> schedule for remaining work
>
>
>
> Date: Mon, 10 Jul 2006 17:06:34 -0400
>
>
>
> Are we set with a September meeting in LA?  Let’s lock in the  
> dates.  As Marilyn stated, the longer we wait the more expensive it  
> will get.  Thanks.  Jon
>
>
>
>
>
>
>
>
> ----------------
>
>
>
> From: owner-pdp-pcceg-feb06@xxxxxxxxx [ mailto:owner-pdp-pcceg- 
> feb06@xxxxxxxxx] On Behalf Of Cubberley, Maureen (CHT)
>
>
>
> Sent: Monday, June 26, 2006 6:59 AM
>
>
>
> To: GNSO.SECRETARIAT@xxxxxxxxxxxxxx; pdp-pcceg- 
> feb06@xxxxxxxxxxxxxx: <mailto:pdp-pcceg-feb06@xxxxxxxxxxxxxx>
>
>
>
> Cc: Maureen Cubberley
>
>
>
> Subject: [pdp-pcceg-feb06] PDP Feb 06 Task Force - proposed  
> schedule for remaining work
>
>
>
>
>
>
>
>
>
> Good morning All,
>
>
>
>
>
>
> Further to our meeting yesterday, I wish to propose a timeline that  
> takes us from here to the December meeting in São Paulo.
>
>
>
>
>
>
> This e-mail incorporates many of the points in the earlier e-mail  
> that circulated yesterday morning, under the subject, “Marrakech  
> Update” and also incorporates the dates that were included in  
> Bruce’s PowerPoint presentation at the GAC meeting yesterday  
> afternoon.
>
>
>
>
>
>
> There are two areas where responses to this e-mail are requested.
>
>
>
>
>
>
> Question Number 1.
>
>
>
> September 20, 21 and 22 have been proposed as the dates for a face- 
> to-face meeting.  The location has not yet been determined,  
> however, Los Angeles has been discussed as a likely location.   
> Please indicate your availability for these dates.
>
>
>
>
>
>
>
>
>
> Question Number 2.
>
>
>
> Liz Williams has proposed developing a program and schedule to  
> identify and deliver expert materials and expert advice to the task  
> force.
>
>
>
> Please provide your recommendations for either materials or  
> experts, as discussed yesterday.
>
>
>
> Kindly reply to the entire Task Force list.
>
>
>
>
>
>
>
>
>
> Proposed Schedule for Remaining Work.
>
>
>
>
>
>
>
>
>
> 1. July 15
>
>
>
> Confirmation of schedule for remaining work. (This proposal or some  
> amended version thereof.)
>
>
>
>
>
>
> 2. Throughout Month of August
>
>
>
> Seek expert advice.  (including literature search and webinar  
> involving expert individuals)
>
>
>
>
>
>
>
>
>
> 3. September 13th
>
>
>
>             Complete drafting of Preliminary Report, and circulate  
> to Task Force members.
>
>
>
>
>
>
>
>
>
> 4. September 20, 21, and 22
>
>
>
>             Face-To-Face Meeting of Task Force members.
>
>
>
> Among the agenda items:
>
>
>
> -           Discussion of impact of expert advice on terms of  
> reference and on drafting of Final Report.
>
>
>
> -           Discussion of public comment on terms of reference and  
> on drafting of Final Report
>
>
>
>
>
>
>
>
>
> 5. October
>
>
>
>             Finalization of Preliminary Report
>
>
>
>             Posting for Public Comment
>
>
>
>
>
>
> 6. November
>
>
>
>             Draft Final Report circulated to Task Force members
>
>
>
>
>
>
> 7. December
>
>
>
>             Meeting in São Paulo
>
>
>
> -           Finalize decisions on content for final report
>
>
>
>
>
>
>
>
>
>
>
>
> Looking forward to your response and input to this draft schedule.
>
>
>
>
>
>
> With thanks,
>
>
>
> Maureen
>
>
>
>
>
>
> Maureen Cubberley, Chair PDP Feb 06 TF