[apralo] Action items from APRALO Vancouver meeting
Greetings. Included below are follow-up actions from the December 2005 APRALO meetings in Vancouver. Please feel free to suggest additions/changes. (Send emails to: apralo@xxxxxxxxxx ) 1) Agree on work plan for APRALO formation (includes finalizing bylaws, MOU, operational details, outreach and meeting schedule) Action: draft plan will be circulated for discussion 2) Revise bylaws per meeting discussion and work towards final agreement Action: provide any additional comments to attached draft bylaws for incorporation in next draft Drafting Group: Stafford Guest, David Farrar, Hong Xue 3) Discuss draft MOU language Action: draft MOU language will be circulated based on ICANN bylaws and volunteers' input Drafting Group: Stafford Guest, David Farrar, Hong Xue (Denise Michel) 4) Update and agree on outreach plan and meeting schedule Action: circulate draft plan for discussion Outreach Group: Hong Xue, Ching Chiao, Franck Martin, (Siavash Shahshahani for Tommy Matsumoto?) 5) Review/add to volunteer assignments (see below) including APRALO formation Chairs/Steering Group Action: share suggestions and volunteer through this email list 6) Review current secretariate needs/services and seek volunteers Action: share suggestions and volunteer through this email list 7) Explore scheduling APRALO meeting at APRICOT and in Hong Kong at conference sponsored by Afilias Action: need volunteer to organize APRICOT meeting and Hong Kong meeting (if feasible) 8) Create APRALO formation email list updated/maintained by ICANN Action: done - apralo@xxxxxxxxxx 9) Review/approve meeting minutes for APRALO 2 December 2005 09:00 am meeting (see below) (no notes from smaller evening meeting, just the agreed to action items listed here) Action: send edits to this email list
=================================== Volunteer Assignments (done in July at Luxembourg meeting) - Steering Group/Chairs – *need volunteer/s - Drafting Group – provide draft bylaws and MOU for group review Volunteers: Stafford Guest, David Farrar, Hong Xue - Business Plan Group – provide draft APRALO operations plan Volunteers: Ku Wei Wu, Izumi Aizu, other? - Outreach Group – provide draft outreach plan and contact more groups/potential participants Volunteers: Tommy Matsumoto, Hong Xue, Ching Chiao, Franck Martin ============================= APRALO Formation Meeting 2 December 2005 09:00 Vancouver (recorded by Jacob Malthouse) *DRAFT NOTES* *NOT FOR DISTRIBUTION* EDMUND Concerns seems to be formation of a council that would be regionally representative. Idea: council may be formed later. RALO can help to do outreach first. KUO-WEI Two comments: If RALO doesn’t work? What is the legitimacy of doing interim for ever HOWARD Is it necessary to form a formal ALAC structure? ICANN is an open structure. DENISE RALO structure is intended to facilitate user group decisions about who will participate on the ALAC. One useful area is as a secretariat to assist with nomination and translation. Don’t think of RALO as requirement. Loosely defined structure. It will do what we will find useful for the region. HONG Suggestion: five minutes for IZUMI to explain his RALO idea. Issue: are we working hard to establish a concept that will be a failure? Principles of RALO: openness, transparency and inclusive. SHESHAN Suggest all discussion about RALO be delegated to some other meeting. Lets work on agenda as it is. STAFFORD First meeting about this at Luxemburg. RALO was established. I support RALO. Enough people here to make a positive input. SEBASTIAN RALO will be as successful as you make it. EDMUND This is not a bad discussion. But agree we should focus on the current framework. Can we have a less formal structure. Facilitating role. JOINS: DAVID FARRER – chair of internet new Zealand. EDMUND Look at GAC model? KUO-WEI Organise people working on outreach/finance. Council is not hierarchical or bureaucratic. Wants to ensure coordination. A lot of this has already been discussed. HONG How can we make people outside of the meeting aware of this process? DENISE Minutes will be circulated. HONG If there is going to be an APRALO. It will be the first one. There is no model to follow. We will be pioneers. ICANN approved draft of RALO. This is going to be a challenge. We have five regions in the World. Standard or differing models. Key constituencies in ICANN are going to reform as result of WSIS. We need to keep an open mind. CHAIR (Chair for this meeting was Izumi Aizu) Current observation. Myself, Esther and Denise (DENISE and others…Vittorio) DISCUSSION. Developed RALO. How to effectively channel the global voice of users in the advisory? We need a channel. ICANN is global. Because meetings expensive, have local groups to collate input from regions. ALS could be issue or region based. We decided to have a structure to help manage and ensure the quality of interaction from users. Second point. Measure of legitimacy? Countries/companies/people etc? yes have some doubt about RALO. But let’s see how things develop in practice. SEBASTIAN Some NA ALAC members have their own agendas. Board and voting discussion is Byzantine, not sure we will solve it now or tomorrow. Good thing is that new organisations are becoming interested. The AP RALO will serve as an example for other regions to encourage them to grow and start their own RALOs. HOWARD** Have better understanding thanks. Why do we need a bylaw? Prefer something informal. KUO-WEI What is the legitimacy of ALAC? Interim for ever? Don’t want uniform structures. Every region has its own process. HONG Believe that ICANN would like to maintain a bottom line of uniformity. One region could use GAC model, another could use ALAC, every region should have a RALO, that is bottom line. But understand that this is an experiment and we need to be courageous. SEBASTIAN Most interim members are not planning to be here the rest of our lives. CHAIR Summing up. LEGITIMACY is key. Is RALO the right structure? Especially if it has a heavyweight structure? No one insisting on heavyweight structure. Some uncertainty about the future of global RALO. Majority of people agree we need to be courageous. STAFFORD Personal feeling is we need some “rules” to say this is how we are going to conduct our business. If we have some informal rules it might help us to focus our business. Refer to TAIWAN meeting document as a basis for discussion. FRANCK MARTIN You need a chairman to help coordinate and liaise. ICANN may provide support once RALO is up and running. BYLAWS GARTH I would like to talk about the bylaws: 3.1.2 Change expression at beginning “to promote and represent” to “understand and advocate for” Council and council meetings: specify that council meetings are OPEN. HONG Suggest that each presentation/intervention should be maximum five minutes. FRANCK These things should be up to the chair to conduct meetings as they want. CHAIR Agree to create RALO? HOWARD Do we need to discuss bylaw today? Do we have enough people in the region? AL is representative of the end users. I formally represent ISOC China and would like to see more representatives of the same qualifications. DAVID People don’t join organisations like this to debate bylaws. Need a workable-flexible structure, then move on to talking about the issues. Lets move quickly. KUO-WEI HOWARD can you define numbers? HOWARD One person from two-thirds of country or regional economy. KUO-WEI So now is not right time because not enough people? HOWARD That is what I am suggesting. HONG Nature of our discussion? See concern from Howard and Guo Weh. We need consensus in this room are we ready to take these decisions about they bylaws? CHAIR Anyone want to decide bylaws immediately? Silence CHAIR Anyone not want to discuss bylaws? Silence CHAIR Suggest we discuss for 30 min. circulate. Decide how to decide next step. EDMUND Should we call it bylaw? Something else? SEBASTIAN Voting mechanism and council at this point? Maybe have a light structure and first and develop this over time? CHAIR Think everyone agrees ROBERTO Timing and interest of people: next ICANN meeting will take place in Wellington. Put yourself in the best position for that meeting. Wellington will be a stage for you to be operational. SHASHANI ICANN bylaws define what a RALO is. Clause: ALAC / RALO relationship has to be defined. READS FROM ICANN BYLAWS. Lets focus on the concept of membership? FRANCK Suggest we review bylaw and submit them to a vote. EDMUND That is a quick and dirty way to go about it. Some of the concerns raised today warns us to go a little bit further in our discussions. We should thank Stafford but could also revise this as he suggested. HONG No objection to current text. Rather than going through provisions one by one. We should establish some principles or guidelines for the bylaws. Strongly suggest that there should be video or sound recording in future. I just got this version of the bylaws last night. Makes it difficult to comment. CHAIR Minutes of Taipei were circulated following Taipei. Bylaws were finished a week following Taipei and circulated HONG I cannot receive all and every message. CHAIR Did you raise that before? HONG Suggest we reform our communication system. DENISE Given challenges in working internationally. It would be appropriate for us to use the AP RALO website / email list / and other infrastructure. Have asked ICANN webmaster to create and maintain that list and ensure website operational. ICANN will ensure audio and video webcast of all future meetings. CHAIR In the interim good solution. We should also have our own structure. FRANCK This is just some rules of proceeding together. Only one thing is missing. How do we change these bylaws? Could we put a rule about how to change the bylaws and that will make it easier for us to move forward. Council should meet annually? Perhaps better to meet every time ICANN is in the region? HOWARD Hesitate to call it bylaw. CHAIR Suggestion? HOWARD Principles of action. CHAIR Have to finish meeting in 30 mins EDMUND Suggest operating principles. Suggest one further redraft. ALAC allows voice of user to be heard on the board. ROBERTO Keep Wellington in mind for furthering the discussion. ALAC gives an additional opportunity to interact directly with the board. RALO allows for coordination and channelling of ideas into formalised opinions. SEBASTIAN Thanks for saying ICANN open! VITTORIO This work should be region driven. Understand you have a difficult job. Your region is large and diverse. If you succeed this will really be a true success. Want to thank everyone for their hard work. SHASHANI Channel created to allow Could we continue to discuss this online so that before the next meeting we have something. HOWARD I am one with reservation about bylaws. I would like to see more outreach before we have formal discussion. EDMUND Would like to meet again to plan outreach etc. FRANCK As long as we leave it open for change to occur we should be ok. Lets agree this structure and then we can amend over time. CHAIR Appropriate diversity may be hard to gauge in this discussion. Suggest we discuss this further informally. SHASHANI Suggest you create an AP RALO to discuss this CHAIR We have a list already. SHASHANI Suggesting a specific list for the BYLAWs. DAVID Two major upcoming meetings APRICOT - Perth February. Next ICANN meeting is in Wellington. CHAIR Another meeting at 1800 today. Attachment:
Bylaws of APRALO draft-v22.doc
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