Re: [gnso-igo-ingo] IGO/GNSO Working Group Meeting Times

[Liz Williams <liz.williams@xxxxxxxxxx>]

Dear All

We have critical and substantive issues to discuss.  Let's leave meeting 
scheduling to ICANN staff -- they know how to do this to be least intolerable 
to everyone.

The NTAG has recently moved to monthly meetings.  The rest is done by email.

Liz
......

Dr Liz Williams
Sedari 
Chief Executive Officer
+44 7824 877757
+32 2 782 1375
skype:  lizsedari

On 6 Dec 2012, at 13:52, GUILHERME ricardo wrote:

> 
> For any organization to be appropriately deemed as international and 
> inclusive, it should at the very least identify the respective availabilities 
> of all those willing to participate in its activities (with due regard to 
> representativeness of distinct categories of participants), instead of simply 
> placing most of the "scheduling" burden on residents of specific parts of the 
> world. 
> 
> Consequently, David's suggestion is a useful way to check whether we can come 
> up with some rotation scheme or at least with a definition of times/dates 
> that could ensure a more "equal" threshold of availability among the people 
> involved.
> 
> Ricardo 
> 
> -----Message d'origine-----
> De : owner-gnso-igo-ingo@xxxxxxxxx [mailto:owner-gnso-igo-ingo@xxxxxxxxx] De 
> la part de Avri Doria
> Envoyé : jeudi 6 décembre 2012 13:34
> À : gnso-igo-ingo@xxxxxxxxx
> Objet : Re: [gnso-igo-ingo] IGO/GNSO Working Group Meeting Times
> 
> 
> Hi,
> 
> What is our global population spread?  How many times zones does the group 
> touch on?  Not counting those of us who hop from time zone to time zone with 
> fair regularity.
> 
> I was in Dubai* last night for the meeting, it was late, 10 PM - Midnight, 
> but at least it came after the day's work.  I lived in S.Korea for a while 
> where most of the ICANN meetings started between 1 and 3 am.  It was doable, 
> especially once I learned to go back to sleep.
> 
> I have found in other groups that sometimes alternating between 2 times 
> works.  Though in those cases, there are the hard core who attend all the 
> meetings no matter what the time and then some who attended in one time slot 
> or the other.  After a while we just migrated to a time that seemed a 
> compromise.  'Unfortunately' the Eastern US and the Europeans are the best 
> placed to avoid meeting that are either too early or too late.  Meaning 
> though that they sometime hit during the dinner hour , which seems very 
> critical to those with young children.
> 
> In another group we have spoke of rotating times, but the objection there was 
> that the majority of people live in one concentration, and why risk losing 
> the majority of a meeting just to be politically correct.  Not a view I agree 
> with, but one that makes a kind of sense.  On the hand if majority rules, 
> then some people are always meeting in the middle of the night, and that 
> tends to discourage people in those regions from getting involved - perhaps 
> it is not a matter of correctness but global outreach.  
> 
> Anyway I only say all this because it unwinds this way in almost every large 
> group.  I suggest the chair and staff find the best compromise time(s) - one 
> where people are not otherwise in meetings and stick to it.  And that the 
> rest of us learn to live with it.
> 
> avri
> 
> * unfortunately the telecommunications from here don't work well for 
> conference calls for some reason and I can't seem to talk.  Forcing me to 
> participate purely by type-chatting.
> 
> 
> On 6 Dec 2012, at 15:41, Thomas Rickert wrote:
> 
>> Dear David,
>> thanks for your e-mail. Due to the global nature of our work and the places 
>> where participants are located, we will not be able to find a time that is 
>> pleasant for all participants. 
>> 
>> I guess the best we can do is to work on a rotation of starting times. We 
>> will look into that.
>> 
>> Kind regards from
>> Thomas (who is in the same time zone as you are :-))
>> 
>> 
>> Am 06.12.2012 um 12:33 schrieb "Roache-Turner, David" 
>> <david.roacheturner@xxxxxxxx>:
>> 
>>> Dear all,
>>> 
>>> Current WG Meeting Time
>>> Currently we are meeting on Wednesdays at an hour that is quite late and 
>>> potentially quite difficult for some participants, as some of us also 
>>> touched on in the meeting before last.  If it would be the case that 19:00 
>>> UTC on Wednesday is the only time available for a majority of us on that 
>>> day, I would like to propose that the WG consider moving our regular 
>>> meeting to a different day, which would accommodate an earlier meeting 
>>> time.  
>>> 
>>> Difficulties Due to Lateness for Those in Certain Time Zones For 
>>> those of us on CET (or approximate time zones), our current Wednesday time 
>>> (19:00 - 21:00 UTC) means a regular weekly two hour (pro bono) working 
>>> commitment, falling between and 8pm and 10pm at night.  While it is always 
>>> a challenge to find the best balance in time for a group as geographically 
>>> diverse as this one is, especially for those of us with families or other 
>>> understandable evening commitments who are engaged in contributing our 
>>> expertise to a group whose collective efforts may need to extend over a 
>>> significant period of time, I think we need to try and find a day which 
>>> would more reasonably accommodate an earlier time for those of us engaged 
>>> in this process from in and around the European time-zones.
>>> 
>>> Proposal to Consider Shifting Meeting Day If others agree, might I 
>>> propose that we review the 2013 schedule, and suggest that the ICANN staff 
>>> colleagues consider creating another Doodle poll to not only look at 
>>> another time, but another day, that may accommodate such earlier schedule.  
>>> I understand that Mondays (or possibly Tuesdays) could perhaps offer up 
>>> better options not only for members of this WG, but from a GNSO 
>>> perspective, the schedule may also be less competitive with other WG 
>>> activities.
>>> 
>>> Apologies In Advance for next Week's meeting For my own part, I also 
>>> extend my apologies in advance for not being able to attend our next week's 
>>> meeting, at 19:00 UTC (8pm BET) on Wednesday on Dec 12, due to a prior and 
>>> regrettably unavoidable commitment that evening.
>>> 
>>> With best wishes,
>>> 
>>> David Roache-Turner    
>>> 
>>> 
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>> 
>> ___________________________________________________________
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> 
> 
>