RE: [gnso-igo-ingo] IGO/GNSO Working Group Meeting Times

["Gomes, Chuck" <cgomes@xxxxxxxxxxxx>]

I know that Thomas and Avri already know this but in case some do not I would 
like to point out that the GNSO Council rotates its meeting times between three 
different times on an ongoing basis and has been doing that for years.  I 
remember well the Council meetings when I was chair that started at 3 am PST 
and getting up at 2 am or earlier to make sure I was prepared to lead the 
calls; unfortunately, I never learned how to go back to sleep like Avri and, 
besides I had to start the business day fairly soon after the meeting ended.  I 
am not saying this for sympathy but rather to point out that it was the right 
thing to do so that no one person had to always participate at crazy hours.  
Therefore I suggest that we do some doodle polls to try to find the best day 
and alternating times for our calls.  But, if we do that, all of us need to 
commit to participating in a less desirable time at least once every three 
weeks.

Chuck

From: owner-gnso-igo-ingo@xxxxxxxxx [mailto:owner-gnso-igo-ingo@xxxxxxxxx] On 
Behalf Of Thomas Rickert
Sent: Thursday, December 06, 2012 7:59 AM
To: Avri Doria
Cc: gnso-igo-ingo@xxxxxxxxx
Subject: Re: [gnso-igo-ingo] IGO/GNSO Working Group Meeting Times

Avri,
well stated.

As I said, the best we can do is look at it and potentially come up with a 
rotation.

In addition to that, it is also a question of personal preference. As far as I 
am concerned, I like calls taking place later or late during the day and I feel 
privileged to have such starting times as they allow me to focus on my other 
work, do calls etc during local business hours.

Thomas

Am 06.12.2012 um 13:33 schrieb Avri Doria <avri@xxxxxxx<mailto:avri@xxxxxxx>>:



Hi,

What is our global population spread?  How many times zones does the group 
touch on?  Not counting those of us who hop from time zone to time zone with 
fair regularity.

I was in Dubai* last night for the meeting, it was late, 10 PM - Midnight, but 
at least it came after the day's work.  I lived in S.Korea for a while where 
most of the ICANN meetings started between 1 and 3 am.  It was doable, 
especially once I learned to go back to sleep.

I have found in other groups that sometimes alternating between 2 times works.  
Though in those cases, there are the hard core who attend all the meetings no 
matter what the time and then some who attended in one time slot or the other.  
After a while we just migrated to a time that seemed a compromise.  
'Unfortunately' the Eastern US and the Europeans are the best placed to avoid 
meeting that are either too early or too late.  Meaning though that they 
sometime hit during the dinner hour , which seems very critical to those with 
young children.

In another group we have spoke of rotating times, but the objection there was 
that the majority of people live in one concentration, and why risk losing the 
majority of a meeting just to be politically correct.  Not a view I agree with, 
but one that makes a kind of sense.  On the hand if majority rules, then some 
people are always meeting in the middle of the night, and that tends to 
discourage people in those regions from getting involved - perhaps it is not a 
matter of correctness but global outreach.

Anyway I only say all this because it unwinds this way in almost every large 
group.  I suggest the chair and staff find the best compromise time(s) - one 
where people are not otherwise in meetings and stick to it.  And that the rest 
of us learn to live with it.

avri

* unfortunately the telecommunications from here don't work well for conference 
calls for some reason and I can't seem to talk.  Forcing me to participate 
purely by type-chatting.


On 6 Dec 2012, at 15:41, Thomas Rickert wrote:


Dear David,
thanks for your e-mail. Due to the global nature of our work and the places 
where participants are located, we will not be able to find a time that is 
pleasant for all participants.

I guess the best we can do is to work on a rotation of starting times. We will 
look into that.

Kind regards from
Thomas (who is in the same time zone as you are :-))


Am 06.12.2012 um 12:33 schrieb "Roache-Turner, David" 
<david.roacheturner@xxxxxxxx<mailto:david.roacheturner@xxxxxxxx>>:


Dear all,

Current WG Meeting Time
Currently we are meeting on Wednesdays at an hour that is quite late and 
potentially quite difficult for some participants, as some of us also touched 
on in the meeting before last.  If it would be the case that 19:00 UTC on 
Wednesday is the only time available for a majority of us on that day, I would 
like to propose that the WG consider moving our regular meeting to a different 
day, which would accommodate an earlier meeting time.

Difficulties Due to Lateness for Those in Certain Time Zones
For those of us on CET (or approximate time zones), our current Wednesday time 
(19:00 - 21:00 UTC) means a regular weekly two hour (pro bono) working 
commitment, falling between and 8pm and 10pm at night.  While it is always a 
challenge to find the best balance in time for a group as geographically 
diverse as this one is, especially for those of us with families or other 
understandable evening commitments who are engaged in contributing our 
expertise to a group whose collective efforts may need to extend over a 
significant period of time, I think we need to try and find a day which would 
more reasonably accommodate an earlier time for those of us engaged in this 
process from in and around the European time-zones.

Proposal to Consider Shifting Meeting Day
If others agree, might I propose that we review the 2013 schedule, and suggest 
that the ICANN staff colleagues consider creating another Doodle poll to not 
only look at another time, but another day, that may accommodate such earlier 
schedule.  I understand that Mondays (or possibly Tuesdays) could perhaps offer 
up better options not only for members of this WG, but from a GNSO perspective, 
the schedule may also be less competitive with other WG activities.

Apologies In Advance for next Week's meeting
For my own part, I also extend my apologies in advance for not being able to 
attend our next week's meeting, at 19:00 UTC (8pm BET) on Wednesday on Dec 12, 
due to a prior and regrettably unavoidable commitment that evening.

With best wishes,

David Roache-Turner


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___________________________________________________________
Thomas Rickert, Rechtsanwalt
Schollmeyer &  Rickert Rechtsanwaltsgesellschaft m.b.H. (i.e. law firm)
Geschäftsführer / CEO: Torsten Schollmeyer, Thomas Rickert
HRB 9262, AG Bonn

Büro / Office Bonn:
Kaiserplatz 7-9, 53113 Bonn, Germany
Phone: +49 (0)228 74 898 - 0

Büro / Office Frankfurt a.M.:
Savignystraße 43, 60325 Frankfurt, Germany
Phone: +49 (0)69 714 021 - 56

Zentralfax: +49 (0)228 74 898 - 66

mailto: rickert@xxxxxxxxxxx<mailto:rickert@xxxxxxxxxxx>
skype-id: trickert
web: www.anwaelte.de<http://www.anwaelte.de>