Re: [gnso-improvem-impl-sc] Re: Sub Team B Action Item/Scenarios for the SCI on Chair/Vice Chair Elections

[Wolf-Ulrich.Knoben@xxxxxxxxxxx]

Hi Anne,
As I mentioned I'll be on train during the call today and I know that the 
connection may cut sometimes. I therefore would appreciate you presenting to 
the SCI the status of our team work.
Hope I can contribute as much as possible 
Thanks and regards 
Wolf-Ulrich

Sent from my personal phone

> Am 23.03.2016 um 19:36 schrieb Julie Hedlund <julie.hedlund@xxxxxxxxx>:
> 
> Anne,
> 
> Thanks very much for the helpful feedback.  Staff will include them in the 
> document we put in the Adobe Connect room tomorrow — along with any other 
> comments we may receive.
> 
> Kind regards,
> Julie
> 
> From: "Aikman-Scalese, Anne" <AAikman@xxxxxxxx>
> Date: Wednesday, March 23, 2016 at 2:21 PM
> To: Julie Hedlund <julie.hedlund@xxxxxxxxx>, 
> "gnso-improvem-impl-sc@xxxxxxxxx" <gnso-improvem-impl-sc@xxxxxxxxx>
> Subject: RE: Sub Team B Action Item/Scenarios for the SCI on Chair/Vice Chair 
> Elections
> 
> Julie et al,
> I have some preliminary comments from IPC Leadership for SCI consideration 
> and discussion as shown inline in red text below.  (These are not final 
> positions – just questions and comments.)
> Anne
>  
> Anne E. Aikman-Scalese
> Of Counsel
> 520.629.4428 office
> 520.879.4725 fax
> AAikman@xxxxxxxx
> _____________________________
> <image003.png>
> Lewis Roca Rothgerber Christie LLP
> One South Church Avenue, Suite 700
> Tucson, Arizona 85701-1611
> lrrc.com
>  
> From:owner-gnso-improvem-impl-sc@xxxxxxxxx 
> [mailto:owner-gnso-improvem-impl-sc@xxxxxxxxx] On Behalf Of Julie Hedlund
> Sent: Tuesday, March 22, 2016 1:46 PM
> To: gnso-improvem-impl-sc@xxxxxxxxx
> Subject: [gnso-improvem-impl-sc] Sub Team B Action Item/Scenarios for the SCI 
> on Chair/Vice Chair Elections
>  
> Dear SCI members,
>  
> The Sub Team B deliberated yesterday on the remaining issue relating to the 
> Chair/Vice Chair elections.  They present the following action item and 
> possible scenarios, including pros and cons, to the SCI for consideration and 
> discussion at the meeting on Thursday, 24 March.  Also for consideration is a 
> revised draft election timeline.
>  
> Best regards.
> Julie
>  
> Julie Hedlund, Director, SSAC Support
>  
> Remaining Issue to Address on Chair/Vice Chair Elections
>  
> ISSUE 2: Is there a gap to be addressed when the Vice Chairs' terms end at 
> the same time as that of the Chair, and no Chair is conclusively elected by 
> that time?
> Discussion points: The primary goal is to have a successful election of a 
> Chair and a simple solution. The options should give preference to the 
> continuation of the Vice Chairs if they are available to continue (not 
> term-limited). In case there is no incumbent Vice Chair available then the 
> designation should be made by the related House. Designation by both Houses 
> of a non-voting NCA to act as interim Chair in the absence of an available 
> Vice-Chair should be done only as a possible last resort (subject to possible 
> conditions from the NomCom).
>  
> Action Item--Possible Scenarios and Suggestions in Order of Priority:
>  
> SCENARIO 1: A new GNSO Council Chair is not elected, but both Vice Chairs are 
> continuing on the Council.
>  
> Suggestion: “In the case where no Chair is conclusively elected, the two Vice 
> Chairs shall jointly oversee the Chair election and conduct Council business 
> until such time as a new Chair is elected.”
> Pros: Simplest solution with minimal changes to the GNSO Operating 
> Procedures.  Used in Dublin.
> Cons: Are there concerns with the Vice Chairs conducting Council business?
>  
> SCENARIO 2: A new GNSO Council Chair is not elected, but one Vice Chair is 
> continuing on the Council, while the other Vice Chair’s term on the Council 
> is ending.  If one Vice Chair seat is being vacated, the relevant House 
> should appoint an Interim Vice Chair to work with the continuing Vice Chair 
> in the other House to conduct Council business.
>  
> Suggestion: “In the case where one of Vice-Chair's' term on the Council ends 
> at the same time as the Chair, and no Chair is conclusively elected, the 
> remaining Vice Chair shall oversee the Chair election and conduct Council 
> business until such time as a new Chair is elected.”
> Pros: A simple solution with minimal changes to the GNSO Operating 
> Procedures.  Similar to the procedure in Dublin.
> Cons: One one House is represented in the Vice Chair position.  Are there 
> concerns with one Vice Chair conducting Council business?
>  
> SCENARIO 3: A new GNSO Council Chair is not elected in the first round, and 
> neither of the two Vice Chairs is continuing on the Council.  It should be 
> clear that an appointed Interim Vice Chair is not prohibited from continuing 
> as Vice Chair after the Council Chair election is concluded, provided the 
> relevant House agrees on that Vice Chair continuing.  “their service in those 
> roles would end” should be clarified.
>  
> Suggestion: “In the case where both Vice-Chairs’ terms on the Council end at 
> the same time as the Chair, and no Chair is conclusively elected, this 
> procedure would apply: Each House should designate a new or continuing 
> cCouncilor, which may include the voting and non-voting NCAs, to temporarily 
> fill the role of Vice Chair on an interim basis, not as an elected Vice 
> Chair. These individuals will co-chair the Chair election and conduct Council 
> business. Once the election is completed their service in those roles would 
> end. Candidates for Chair would not be eligible to serve as designated 
> Interim Vice Chairs, to avoid potential conflicts of interest.”
> Pros: Avoids changes to the Bylaws or a Special Circumstance vote.
> Cons: Not clear if there are concerns from the Council or the NomCom for the 
> non-voting NCAs to be included, or conducting Council business.  Question as 
> to how long each House has to do this before we default to Scenario 4.
>  
> SCENARIO 4: A new GNSO Council Chair is not elected, neither of the two Vice 
> Chairs is continuing on the Council, and the Houses do not designate Interim 
> Vice Chairs.
>  
> Suggestion: “if both Houses should fail to temporarily fill the role of Vice 
> Chair on an interim basis, a non-voting NCA will be designated Interim Chair 
> to oversee the election and conduct Council business until such time as a 
> Chair is elected.  The reference should be to “the” non-voting NCA since 
> there is only one.  An inexperienced incoming non-voting NCA conducting 
> Council business may be a concern but this scenario is a “last resort” and 
> may also provide motivation for the Houses to appoint Interim Vice Chairs 
> quickly as noted by Amr and Sara in chat on Monday.  Important to specify at 
> what point Scenario 4 takes effect, i.e. how much time do the Houses have to 
> appoint Vice Chairs in Scenario 3?
> Pros: Avoids changes to the Bylaws or a Special Circumstance vote.
> Cons: Are there concerns from the Council or the NomCom for a non-voting NCA 
> to be in the role of the Chair and conducting business.
> 
> 
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