Re: [gnso-osc-ccc] RE: GNSO Communications and Coordination Team (CCT)

["zbynek.loebl@xxxxxx" <zbynek.loebl@xxxxxx>]

Dear Mason,
 
Many thanks. I confirm being generally available during both weeks from Prague, 
Czech Rep.
 
Best,

Zbynek Loebl 
-----Original Message-----
From: "Mason Cole" <masonc@xxxxxxxxxxxxx>
To: <gnso-osc-ccc@xxxxxxxxx>
Cc: <robert.hoggarth@xxxxxxxxx>, <jahedlund@xxxxxxxxxxx>, "Ken Bour" 
<ken.bour@xxxxxxxxxxx>
Date: 03/01/09 22:27
Subject: [gnso-osc-ccc] RE: GNSO Communications and Coordination Team (CCT)


Thanks to everyone who attended the meeting today, both here in town and by 
phone.  It was a productive discussion and I’m encouraged that we’ll be able to 
produce some quality recommendations to the GNSO.  Thank you as well to Julie, 
Ken and Rob for their continued good support.  
 
When Julie gets the minutes and notes ready I’ll forward them out to the team.  
 
Also, I’d suggest we meet again either late next week or sometime the week of 
the 16th.  How does that range work for everyone?
 
Mason
 



From: Mason Cole 
Sent: Thursday, February 26, 2009 2:39 PM
To: 'gnso-osc-ccc@xxxxxxxxx'
Cc: 'robert.hoggarth@xxxxxxxxx'; 'jahedlund@xxxxxxxxxxx'; Ken Bour
Subject: RE: GNSO Communications and Coordination Team (CCT)

 
Colleagues –
 
There’s been some confusion over the time designated for our meeting Sunday.  
It will be held from 11:00-12:30 in meeting room Don Diego 4.  I gave you the 
incorrect time below and apologize for doing so.
 
Also, the meeting information now has been posted on the CCT Wiki at 
https://st.icann.org/icann-osc/index.cgi?osc_communications_team:
 
Also attached are the following:
 
1.  Draft Board Recommendation Checklist that correlates to the recommendations 
in the slide deck -- this could be a framework for a project management 
checklist, once the team decides its projects/tasks.
 
2.  Draft Recommendation Background Document that provides the detailed 
references from the BGC report for each item on the checklist.
 
 - Final Kick-Off Meeting Slides with Notes providing references to the BGC 
report for the recommendation slides.
 
Once again, here’s the meeting info, including remote participation information:
 
Kick-Off Meeting of the OSC Communications Team
 
Sunday, 1 March 2009 in Mexico City 1700 UTC/1100 Mexico City
(0900 PST, 1200 EST, 1500 Buenos Aires, 1700 London, 1800 CET)
 
Sheraton Centro Historico, Don Diego #4 Room
 
Click on the link below and use the same dial-in numbers. PASSCODE: GNSO 2
https://st.icann.org/gnso-council/index.cgi?call_in_numbers
 
Please feel free to email me with any questions.  I’m looking forward to 
getting started.
 
Mason
 



From: Mason Cole 
Sent: Thursday, February 19, 2009 1:46 PM
To: 'gnso-osc-ccc@xxxxxxxxx'
Cc: 'robert.hoggarth@xxxxxxxxx'; 'jahedlund@xxxxxxxxxxx'; Mason Cole
Subject: GNSO Communications and Coordination Team (CCT)

 
Dear colleagues:
 
First, thank you for volunteering your time for the OSC Communications and 
Coordination Team (CCT).  I’ve had the privilege of meeting several of you 
already and am looking forward to meeting the rest of you in Mexico City, and 
to working together on this part of the GNSO’s reform effort.
 
I’m not a fan of long e-mails, but this one may be necessarily so as I want to 
give you some early information about our work team and get ourselves set up 
for beginning our work in Mexico City.
 
To that end:
 
Orientation call
ICANN has thoughtfully arranged for an orientation call prior to our first 
meeting.  You should have received an e-mail from Glen de Saint Gery (if not, 
I’m attaching it here) noting the two available times: 
 
 - Tuesday, 24 February at 6:00 UTC
 - Tuesday, 24 February at 17:00 UTC
 
Please note this two different meeting times, but each will cover the same 
content.  You don’t have to attend both – just pick the one that fits your 
schedule best.  The call is designed to get us all oriented to the work in 
advance so we can have the administrative work/questions out of the way by the 
time we meet in Mexico City.  Here’s the briefing agenda:
 
1.     GNSO Improvements Process Background and Key Objectives      
2.     Five Main Areas of Improvement     
3.     New GNSO Council Organization     
4.     Steering Committee and Work Team Organization   
5.     Work Team Rules   
6.     Initial Work Team Activities 
7.     Questions and Discussion
 
First meeting in Mexico City
I’ve arranged for us to meet as a group on Sunday, 1 March from 11:30 to 13:00. 
 We’ll meet in Don Diego 4 at the venue hotel.  
 
If you’re not planning to be in Mexico City that day, or at all, remote 
participation will be available.  Glen (copied on this e-mail) will provide 
call-in details shortly.
 
Agenda for first meeting
Here’s my suggestion for an agenda next Sunday.  If anyone has additions or 
suggestions, I’m all ears.
 
1.       Call to order and introductions
2.       Review agenda
3.       Review and discussion of CCT charter (delineation of current problems, 
desired outcomes, deliverables and timelines)
4.       Timeline for interim CCT chair and procedures for selecting permanent 
chair; select vice-chair
5.       Procedures for finalizing CCT charter, including proposed timeline.
6.       Agree to regular teleconference meeting times
7.       All other business 
 
CCT objectives
The overall objective of the team consists of the following two points:
 - Improve communications within the GNSO
 - Improve communications between the GNSO and other entities
 
Throughout the BGC report that began the GNSO improvements process, there are 
several discrete points that point out shortcomings in communication or 
participation, and point out times when information needs to be provided in a 
faster, more accessible way.  Our work will be focused on improving that 
situation.
 
Our charter and desired outcomes
Here’s a link to our work team charter: 
https://st.icann.org/icann-osc/index.cgi?osc_communications_team 
 
I’d like to ask each of you to review the charter prior to our meeting.  As a 
first step in our discussion of agenda item (3) above, I’ll come prepared with 
a summary of issues to address, possible desired outcomes and deliverables.  By 
no means is that meant to be final – it’s merely a starting point for the 
discussion.
 
Areas of focus
In preliminary discussions with others in the community, I understand there are 
two immediate areas where part of our focus could be directed:
 - Website improvements for the GNSO and for ICANN broadly.  (This could be a 
first focus as ICANN’s site architect, David Conrad, is gathering requirements 
for site improvements)
 - Translation – as the community broadens, translation is an issue for many 
who want to contribute but may be limited by language.
 
 
Administrivia 
 
My contact information:
            Mason Cole
            Office:   +1 503 459 5702
            Cell:      +1 503 407 2555
            e-mail:  mcole@xxxxxxxxxxx 
 
Mailing list 
This is at gnso-osc-ccc@xxxxxxxxx.  
 
Staff support
We’re privileged to have staff support from Rob Hoggarth, Julie Hedlund of 
ICANN.  Both are copied here.
 
Wiki address
The GNSO improvements wiki is at 
https://st.icann.org/icann-osc/index.cgi?operations_steering_committee_osc 
 
Useful links
Link to GNSO improvements page: http://gnso.icann.org/en/improvements/ 
 
Link to our page on the wiki: 
https://st.icann.org/icann-osc/index.cgi?osc_communications_team 
 
Background documents
 
GNSO Improvements Implementation Plan Final version amended 16 October 2008 - 
http://www.icann.org/en/topics/gnso-improvements/gnso-improvements-implementation-plan-16oct08.pdf
  

BGC Working Group's February 2008 Final Report  on GNSO Improvements - 
http://www.icann.org/topics/gnso-improvements/gnso-improvements-report-03feb08.pdf
  
 
===========
 
I realize there’s quite a bit to absorb, but I hope you’ll take a bit of time 
to prepare in advance of our meeting.  If you have questions prior, please feel 
free to get in touch.  I look forward to seeing you in Mexico City.
 
Best regards,
 
Mason Cole
Interim CCT Chair
 
 
 
 
Mason Cole
 
VP Corp. Communications
 
-------------------------------------
 
Oversee.net
 
(503) 459-5702
 
mcole@xxxxxxxxxxx 
 
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