[gnso-osc-ccc] RE: GNSO Communications and Coordination Team (CCT)

["Mason Cole" <masonc@xxxxxxxxxxxxx>]

Thanks to everyone who attended the meeting today, both here in town and
by phone.  It was a productive discussion and I'm encouraged that we'll
be able to produce some quality recommendations to the GNSO.  Thank you
as well to Julie, Ken and Rob for their continued good support.  

 

When Julie gets the minutes and notes ready I'll forward them out to the
team.  

 

Also, I'd suggest we meet again either late next week or sometime the
week of the 16th.  How does that range work for everyone?

 

Mason

 

________________________________

From: Mason Cole 
Sent: Thursday, February 26, 2009 2:39 PM
To: 'gnso-osc-ccc@xxxxxxxxx'
Cc: 'robert.hoggarth@xxxxxxxxx'; 'jahedlund@xxxxxxxxxxx'; Ken Bour
Subject: RE: GNSO Communications and Coordination Team (CCT)

 

Colleagues -

 

There's been some confusion over the time designated for our meeting
Sunday.  It will be held from 11:00-12:30 in meeting room Don Diego 4.
I gave you the incorrect time below and apologize for doing so.

 

Also, the meeting information now has been posted on the CCT Wiki at
https://st.icann.org/icann-osc/index.cgi?osc_communications_team
<https://st.icann.org/icann-osc/index.cgi?osc_communications_team> :

 

Also attached are the following:

 

1.  Draft Board Recommendation Checklist that correlates to the
recommendations in the slide deck -- this could be a framework for a
project management checklist, once the team decides its projects/tasks.

 

2.  Draft Recommendation Background Document that provides the detailed
references from the BGC report for each item on the checklist.

 

3.      Final Kick-Off Meeting Slides with Notes providing references to
the BGC report for the recommendation slides.

 

Once again, here's the meeting info, including remote participation
information:

 

Kick-Off Meeting of the OSC Communications Team

 

Sunday, 1 March 2009 in Mexico City 1700 UTC/1100 Mexico City

(0900 PST, 1200 EST, 1500 Buenos Aires, 1700 London, 1800 CET)

 

Sheraton Centro Historico, Don Diego #4 Room

 

Click on the link below and use the same dial-in numbers. PASSCODE: GNSO
2

https://st.icann.org/gnso-council/index.cgi?call_in_numbers
<https://st.icann.org/gnso-council/index.cgi?call_in_numbers> 

 

Please feel free to email me with any questions.  I'm looking forward to
getting started.

 

Mason

 

________________________________

From: Mason Cole 
Sent: Thursday, February 19, 2009 1:46 PM
To: 'gnso-osc-ccc@xxxxxxxxx'
Cc: 'robert.hoggarth@xxxxxxxxx'; 'jahedlund@xxxxxxxxxxx'; Mason Cole
Subject: GNSO Communications and Coordination Team (CCT)

 

Dear colleagues:

 

First, thank you for volunteering your time for the OSC Communications
and Coordination Team (CCT).  I've had the privilege of meeting several
of you already and am looking forward to meeting the rest of you in
Mexico City, and to working together on this part of the GNSO's reform
effort.

 

I'm not a fan of long e-mails, but this one may be necessarily so as I
want to give you some early information about our work team and get
ourselves set up for beginning our work in Mexico City.

 

To that end:

 

Orientation call

ICANN has thoughtfully arranged for an orientation call prior to our
first meeting.  You should have received an e-mail from Glen de Saint
Gery (if not, I'm attaching it here) noting the two available times: 

 

*       Tuesday, 24 February at 6:00 UTC
*       Tuesday, 24 February at 17:00 UTC

 

Please note this two different meeting times, but each will cover the
same content.  You don't have to attend both - just pick the one that
fits your schedule best.  The call is designed to get us all oriented to
the work in advance so we can have the administrative work/questions out
of the way by the time we meet in Mexico City.  Here's the briefing
agenda:

 

1.     GNSO Improvements Process Background and Key Objectives      
2.     Five Main Areas of Improvement     
3.     New GNSO Council Organization     
4.     Steering Committee and Work Team Organization   
5.     Work Team Rules   
6.     Initial Work Team Activities 
7.     Questions and Discussion

 

First meeting in Mexico City

I've arranged for us to meet as a group on Sunday, 1 March from 11:30 to
13:00.  We'll meet in Don Diego 4 at the venue hotel.  

 

If you're not planning to be in Mexico City that day, or at all, remote
participation will be available.  Glen (copied on this e-mail) will
provide call-in details shortly.

 

Agenda for first meeting

Here's my suggestion for an agenda next Sunday.  If anyone has additions
or suggestions, I'm all ears.

 

1.       Call to order and introductions

2.       Review agenda

3.       Review and discussion of CCT charter (delineation of current
problems, desired outcomes, deliverables and timelines)

4.       Timeline for interim CCT chair and procedures for selecting
permanent chair; select vice-chair

5.       Procedures for finalizing CCT charter, including proposed
timeline.

6.       Agree to regular teleconference meeting times

7.       All other business 

 

CCT objectives

The overall objective of the team consists of the following two points:

*       Improve communications within the GNSO
*       Improve communications between the GNSO and other entities

 

Throughout the BGC report that began the GNSO improvements process,
there are several discrete points that point out shortcomings in
communication or participation, and point out times when information
needs to be provided in a faster, more accessible way.  Our work will be
focused on improving that situation.

 

Our charter and desired outcomes

Here's a link to our work team charter:
https://st.icann.org/icann-osc/index.cgi?osc_communications_team 

 

I'd like to ask each of you to review the charter prior to our meeting.
As a first step in our discussion of agenda item (3) above, I'll come
prepared with a summary of issues to address, possible desired outcomes
and deliverables.  By no means is that meant to be final - it's merely a
starting point for the discussion.

 

Areas of focus

In preliminary discussions with others in the community, I understand
there are two immediate areas where part of our focus could be directed:

*       Website improvements for the GNSO and for ICANN broadly.  (This
could be a first focus as ICANN's site architect, David Conrad, is
gathering requirements for site improvements)
*       Translation - as the community broadens, translation is an issue
for many who want to contribute but may be limited by language.

 

 

Administrivia 

 

My contact information:

            Mason Cole

            Office:   +1 503 459 5702

            Cell:      +1 503 407 2555

            e-mail:  mcole@xxxxxxxxxxx 

 

Mailing list 

This is at gnso-osc-ccc@xxxxxxxxx.  

 

Staff support

We're privileged to have staff support from Rob Hoggarth, Julie Hedlund
of ICANN.  Both are copied here.

 

Wiki address

The GNSO improvements wiki is at
https://st.icann.org/icann-osc/index.cgi?operations_steering_committee_o
sc 

 

Useful links

Link to GNSO improvements page: http://gnso.icann.org/en/improvements/ 

 

Link to our page on the wiki:
https://st.icann.org/icann-osc/index.cgi?osc_communications_team 

 

Background documents

 

GNSO Improvements Implementation Plan Final version amended 16 October
2008 -
http://www.icann.org/en/topics/gnso-improvements/gnso-improvements-imple
mentation-plan-16oct08.pdf  

BGC Working Group's February 2008 Final Report  on GNSO Improvements -
http://www.icann.org/topics/gnso-improvements/gnso-improvements-report-0
3feb08.pdf  

 

===========

 

I realize there's quite a bit to absorb, but I hope you'll take a bit of
time to prepare in advance of our meeting.  If you have questions prior,
please feel free to get in touch.  I look forward to seeing you in
Mexico City.

 

Best regards,

 

Mason Cole

Interim CCT Chair

 

 

 

 

Mason Cole

 

VP Corp. Communications

 

-------------------------------------

 

Oversee.net

 

(503) 459-5702

 

mcole@xxxxxxxxxxx 

 

-------------------------------------

 

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