[gnso-osc-ccc] RE: GNSO Communications and Coordination Team (CCT)
Colleagues - There's been some confusion over the time designated for our meeting Sunday. It will be held from 11:00-12:30 in meeting room Don Diego 4. I gave you the incorrect time below and apologize for doing so. Also, the meeting information now has been posted on the CCT Wiki at https://st.icann.org/icann-osc/index.cgi?osc_communications_team <https://st.icann.org/icann-osc/index.cgi?osc_communications_team> : Also attached are the following: 1. Draft Board Recommendation Checklist that correlates to the recommendations in the slide deck -- this could be a framework for a project management checklist, once the team decides its projects/tasks. 2. Draft Recommendation Background Document that provides the detailed references from the BGC report for each item on the checklist. 3. Final Kick-Off Meeting Slides with Notes providing references to the BGC report for the recommendation slides. Once again, here's the meeting info, including remote participation information: Kick-Off Meeting of the OSC Communications Team Sunday, 1 March 2009 in Mexico City 1700 UTC/1100 Mexico City (0900 PST, 1200 EST, 1500 Buenos Aires, 1700 London, 1800 CET) Sheraton Centro Historico, Don Diego #4 Room Click on the link below and use the same dial-in numbers. PASSCODE: GNSO 2 https://st.icann.org/gnso-council/index.cgi?call_in_numbers <https://st.icann.org/gnso-council/index.cgi?call_in_numbers> Please feel free to email me with any questions. I'm looking forward to getting started. Mason ________________________________ From: Mason Cole Sent: Thursday, February 19, 2009 1:46 PM To: 'gnso-osc-ccc@xxxxxxxxx' Cc: 'robert.hoggarth@xxxxxxxxx'; 'jahedlund@xxxxxxxxxxx'; Mason Cole Subject: GNSO Communications and Coordination Team (CCT) Dear colleagues: First, thank you for volunteering your time for the OSC Communications and Coordination Team (CCT). I've had the privilege of meeting several of you already and am looking forward to meeting the rest of you in Mexico City, and to working together on this part of the GNSO's reform effort. I'm not a fan of long e-mails, but this one may be necessarily so as I want to give you some early information about our work team and get ourselves set up for beginning our work in Mexico City. To that end: Orientation call ICANN has thoughtfully arranged for an orientation call prior to our first meeting. You should have received an e-mail from Glen de Saint Gery (if not, I'm attaching it here) noting the two available times: * Tuesday, 24 February at 6:00 UTC * Tuesday, 24 February at 17:00 UTC Please note this two different meeting times, but each will cover the same content. You don't have to attend both - just pick the one that fits your schedule best. The call is designed to get us all oriented to the work in advance so we can have the administrative work/questions out of the way by the time we meet in Mexico City. Here's the briefing agenda: 1. GNSO Improvements Process Background and Key Objectives 2. Five Main Areas of Improvement 3. New GNSO Council Organization 4. Steering Committee and Work Team Organization 5. Work Team Rules 6. Initial Work Team Activities 7. Questions and Discussion First meeting in Mexico City I've arranged for us to meet as a group on Sunday, 1 March from 11:30 to 13:00. We'll meet in Don Diego 4 at the venue hotel. If you're not planning to be in Mexico City that day, or at all, remote participation will be available. Glen (copied on this e-mail) will provide call-in details shortly. Agenda for first meeting Here's my suggestion for an agenda next Sunday. If anyone has additions or suggestions, I'm all ears. 1. Call to order and introductions 2. Review agenda 3. Review and discussion of CCT charter (delineation of current problems, desired outcomes, deliverables and timelines) 4. Timeline for interim CCT chair and procedures for selecting permanent chair; select vice-chair 5. Procedures for finalizing CCT charter, including proposed timeline. 6. Agree to regular teleconference meeting times 7. All other business CCT objectives The overall objective of the team consists of the following two points: * Improve communications within the GNSO * Improve communications between the GNSO and other entities Throughout the BGC report that began the GNSO improvements process, there are several discrete points that point out shortcomings in communication or participation, and point out times when information needs to be provided in a faster, more accessible way. Our work will be focused on improving that situation. Our charter and desired outcomes Here's a link to our work team charter: https://st.icann.org/icann-osc/index.cgi?osc_communications_team I'd like to ask each of you to review the charter prior to our meeting. As a first step in our discussion of agenda item (3) above, I'll come prepared with a summary of issues to address, possible desired outcomes and deliverables. By no means is that meant to be final - it's merely a starting point for the discussion. Areas of focus In preliminary discussions with others in the community, I understand there are two immediate areas where part of our focus could be directed: * Website improvements for the GNSO and for ICANN broadly. (This could be a first focus as ICANN's site architect, David Conrad, is gathering requirements for site improvements) * Translation - as the community broadens, translation is an issue for many who want to contribute but may be limited by language. Administrivia My contact information: Mason Cole Office: +1 503 459 5702 Cell: +1 503 407 2555 e-mail: mcole@xxxxxxxxxxx Mailing list This is at gnso-osc-ccc@xxxxxxxxx. Staff support We're privileged to have staff support from Rob Hoggarth, Julie Hedlund of ICANN. Both are copied here. Wiki address The GNSO improvements wiki is at https://st.icann.org/icann-osc/index.cgi?operations_steering_committee_o sc Useful links Link to GNSO improvements page: http://gnso.icann.org/en/improvements/ Link to our page on the wiki: https://st.icann.org/icann-osc/index.cgi?osc_communications_team Background documents GNSO Improvements Implementation Plan Final version amended 16 October 2008 - http://www.icann.org/en/topics/gnso-improvements/gnso-improvements-imple mentation-plan-16oct08.pdf BGC Working Group's February 2008 Final Report on GNSO Improvements - http://www.icann.org/topics/gnso-improvements/gnso-improvements-report-0 3feb08.pdf =========== I realize there's quite a bit to absorb, but I hope you'll take a bit of time to prepare in advance of our meeting. If you have questions prior, please feel free to get in touch. I look forward to seeing you in Mexico City. Best regards, Mason Cole Interim CCT Chair Mason Cole VP Corp. Communications ------------------------------------- Oversee.net (503) 459-5702 mcole@xxxxxxxxxxx ------------------------------------- This e-mail contains information intended only for the use of the individual or entity named above. If the reader of this e-mail is not the intended recipient or the employee or agent responsible for delivering it to the intended recipient, any dissemination, publication or copying of this e-mail is strictly prohibited. The sender does not accept any responsibility for any loss, disruption or damage to your data or computer system that may occur while using data contained in, or transmitted with, this e-mail. If you have received this e-mail in error, please immediately notify us by return e-mail. Thank you. Attachment:
Draft OSC-CCC Work Team Board Recommendation Checklist.doc Attachment:
Draft OSC-CCC Work Team Board Recomm Background.doc Attachment:
GNSO OSC-CCC Work Team Kickoff (FINAL) Notes.ppt
|