[gnso-osc-csg] Action Items: OSC-CSG Work Team 24 April 2009 Meeting

["Julie Hedlund" <jahedlund@xxxxxxxxxxx>]

Dear Work Team Members,

For your review and consideration, the following are suggested action items
and main points of discussion from today's meeting.  I welcome your
questions and comments.  These also are posted on the wiki at:
https://st.icann.org/icann-osc/index.cgi?constituency_operations_team.
Also, please note that the next meeting will be held on Friday, May 8 at
1300 UTC.

Meeting Action Items:
1.  Draft Task 1 Work Plan:
-- Julie will review constituency and stakeholder group charters and
indicate which contain the criteria listed in subtasks 1, 2, and 3 of the
Task 1 Work Plan.
-- Work Team members will use the table to determine possible areas of
concern/conflict as recommendations are developed for each of the Task 1
subtasks.
2.  Board resolution on Constituency Renewal Process -- Rob Hoggarth will
provide information pertaining to the Board resolution on the Constituency
Renewal Process.

Main Points of Discussion:
1.  Staff support
-- Discussed procedures for requesting support and the need to coordinate
requests to ensure all Work Team needs are addressed.
-- Emphasized the commitment by staff to support the Work Team as described
in the Charter: "V. STAFF SUPPORT The ICANN Staff assigned to the work team
will fully support the work of the teams as directed by the Chair including
meeting support, document drafting, editing and distribution and other
substantive contributions when appropriate."
-- Staff suggested an action item, to which the team agreed, to produce
preliminary information to address subtasks 1, 2, and 3 as described above.

2.  Text of Task 1 Work Plan
-- Agreed to the following textual change for Task 1, subtask 1, items 1 and
2: "1. Develop guidelines, rules, or principles for constituency
participation in stakeholder groups." and "2. Develop guidelines, rules, or
principles for participation in constituencies.
-- Agreed to being flexible in the implementation of the Work Plan subtasks
and not to be tied to semantics.

3.  Clarification on the Timing of Board Approvals of Constituency Charters
and Possible Conflicts with Work Team Recommendations
-- Concerns were raised concerning possible conflicts with existing
constituency/stakeholder charters arising from the Work Team's
recommendations.
-- Work Team members agreed to identify specific areas of concern within
their subtasks, aided by a table prepared by Julie Hedlund.  (See Action
Item 1 above.)
-- Concerns also were raised respecting possible conflicts/duplication with
the ongoing Constituency Renewal Process.  Rob Hoggarth agreed to provide
information on the Board resolution/process.

Best regards,

Julie

Julie Hedlund
Policy Consultant