[gnso-osc-csg] Re: DOODLE / Constituency Operations Sub Team 1.2

[Olga Cavalli <olgac@xxxxxxxxxxxxxxx>]

Dear Victoria,
unfortunately the only time available I have next Friday is the one for our
conference call at 13 GMT.
Regards
Olga

2009/9/23 Victoria McEvedy <victoria@xxxxxxxxxx>

>  Following our call on Monday ---which Michael, Olga and I joined, two
> points emerged:
>
>
>
> 1.    We determined that a narrowed definition of minutes might address
> issues as to admin burdens and looked at language such as “decisions,
> resolutions and action points”.
>
>
>
> 2.    We also decided to revert formally to the BGC as to their intent on
> open mailing and discussion lists (even with posting limited to members) and
> I agreed to draft something.  I will do this and circulate.
>
>
>
>
>
> Given that attendance was limited –I would like to request that we either
> arrange another call or that those who did not attend submit comments on the
> original unedited recommendations language only at this stage (attached
> again).
>
>
>
> We are looking for detailed examples of issues and factual observations and
> focus on the language.
>
>
>
> Could people also indicate their ability to join a further call –before or
> after our call on Friday?
>
>
>
> I have set up a Doodle for this at http://www.doodle.com/7pbwgf3afprb35kc
>
>  Regards,
>
>
>
>
>
> Victoria McEvedy
>
> Principal
>
> McEvedys
>
> *Solicitors** and Attorneys *
>
> [image: cid:669FC637-760A-4D2F-B56E-2C180C1870CC]
>
>
>
> 96 Westbourne Park Road
>
> London
>
> W2 5PL
>
>
>
> T:    +44 (0) 207 243 6122
>
> F:    +44 (0) 207 022 1721
>
> M:   +44 (0) 7990 625 169
>
> * *
>
> *www.mcevedy.eu  ***
>
> Regulated by the Solicitors Regulation Authority #465972
>
> This email and its attachments are confidential and intended for the
> exclusive use of the addressee(s).  This email and its attachments may also
> be legally privileged. If you have received this in error, please let us
> know by reply immediately and destroy the email and its attachments without
> reading, copying or forwarding the contents.
>
> This email does not create a solicitor-client relationship and no retainer
> is created by this email communication.
>
>
>
> *From:* olgacavalli@xxxxxxxxx [mailto:olgacavalli@xxxxxxxxx] *On Behalf Of
> *Olga Cavalli
> *Sent:* 21 September 2009 12:37
> *To:* Victoria McEvedy
> *Cc:* Gisella Gruber-White; Julie Hedlund; Rafik Dammak; cdigangi@xxxxxxxx;
> myoung@xxxxxxxxxxxxxxx; sskshatriy@xxxxxxxxx; GNSO Secretariat
> *Subject:* Re: DOODLE / Constituency Operations Sub Team on Monday 21 Sept
> 2009
>
>
>
> Dear Victoria,
> thanks for this document.
> Talk to you in a while.
> Olga
>
> 2009/9/15 Victoria McEvedy <victoria@xxxxxxxxxx>
>
>
>
> Dear Subtask Team,
>
>
>
> In advance of the meeting next week –as discussed, please submit detailed,
> fact based comments and suggestions on the current draft recommendations
> only at this stage.
>
> Please feel free to redline although without any expectation that your
> edits will be adopted by the whole group given that others will also be
> doing so. Comment might be more helpful.
>
>
>
> *Part II: Recommendations*
>
> Recommended Minimum Common Operating Procedures for Constituencies
>
>    1. Executive Committees:
>
>
>     1. All Executive Committees must take minutes and promptly publish
>       them and any resolutions within 72 hours of the relevant meeting.
>       2. All Executive Committees must publish their rules and procedures,
>       decision making process and criteria.
>       3. Term limits of 2 years and two terms shall apply to members of
>       Executive Committees and shall be final.  No member can stand again for 
> the
>       same office after reaching these limits and in particular, not by 
> standing
>       down for a term.
>
>
>    1. Committees
>
>
>     1. The ICANN Working Group Operating Model –as finally recommended by
>       the Policy Process Steering Committee be adopted to govern Constituency
>       Committee processes and procedures.
>       2. The formation of all Committees be made known to the entire
>       constituency membership and open to all members.
>       3. Where technical or other specialized expertise is required by a
>       Committee –all members having such expertise shall be entitled to join 
> that
>       Committee.
>       4. The fact a Committee has been established and the membership of
>       it shall be published on the Constituency website and the final work
>       products and minutes should be made available to the entire constituency
>       membership within 72 hours of any given meeting.
>       5. All Constituencies shall publish a list of all active and
>       inactive Committees and their minutes or resolutions and work products.
>
>
>    1. Communications
>
>
>     1. All Constituency mailing and discussion groups shall be open to the
>       public.
>       2.  Posting Rights to all Constituency mailing and discussion groups
>       may be restricted to Constituency members –at the election of the
>       Constituency.
>       3. Information as to Constituency business and work product and
>       finance and accounts and submissions to Staff and other ICANN entities 
> shall
>       be made publically available unless there are valid grounds for 
> restricting
>       distribution in accordance with the Constituency Disclosure Policy.
>       4. All Constituencies shall have a published Constituency Disclosure
>       Policy.
>       5. Constituency Disclosure Policies should narrowly restrict limits
>       on disclosure and comply with ICANN bylaws and transparency principles.
>       6. An independent appeal shall be provided for any rejection of an
>       application for disclosure under the Constituency Disclosure Policy.  
> That
>       appeal shall be to a neutral GNSO entity.
>       7. All Constituencies shall have a published Privacy Policy
>       providing for the protection of the personal data of individual members 
> and
>       shall restrict publication of classes of information on the same.
>
>
>    1. Elections
>
>
>     1. All Constituency Offices, including representatives to Stakeholder
>       Groups and the GNSO Council shall have a two year limit and a maximum 
> of two
>       terms. These limits shall be final.
>       2. All Constituencies shall publish a list of all Office holders,
>       past and present, since inception.
>
>
>    1. Voting
>
>
>     1. All Constituencies shall permit all members in good standing to
>       vote in an election.
>       2. All members, whether natural or legal persons, shall have equal
>       voting rights.
>       3. Members be entities to appoint proxies.
>       4. No legal or natural person shall be entitled to vote twice.
>       5. No legal or natural person shall be entitled to join more than
>       one Constituency.
>
>
>    1. Charter Amendments
>
>
>     1. The procedure for amending Constituency Charters shall be standard
>       and shall be passed by 75% of the members.
>
>
>    1. Meetings
>
>
>     1.  All Constituencies shall adopt the basic standard meeting
>       procedure as at Annex A.
>       2. Minutes shall be taken at all Constituency meetings and approved
>       by the menbers.
>
>
>    1. Policy
>
>
>     1. Standing Policy Committees are discouraged in favour of ad hoc
>       Committees formed to deal with particular policy. Standing Policy 
> Committees
>       shall comply with the same rules as Executive Committees but the term 
> limit
>       should be 1 year and two terms.  There should be no restriction on 
> sitting
>       out a term and starting afresh.
>       2. Policy Committees shall be open to all members in good standing
>       and like other Committees shall publish their formation, work product 
> and
>       decisions.
>       3. Any Member of a Constituency shall be able to propose a Policy
>       Committee be formed on a Policy issue and provided 5 members agree, a
>       Committee shall be formed.
>
>
>    1. GNSO WG
>
>
>     1. Any member of a Constituency shall be entitled to join any GNSO WG
>       and Constituencies shall publish and advise all members of the call for 
> WG
>       participants.
>       2. Constituency Members may participate in an individual or
>       representative capacity but must advise the Constituency membership of 
> the
>       WG activity from time to time.
>
>
>    1. The Constituencies adopt the Code of Practice at Annex B to govern
>    their dealings with Staff.
>    2. We recommend a Handbook be prepared containing the common rules and
>    principles and materials referred to in the recommendations above.
>    3. We recommend that [all] recommendations [#] above, apply also to the
>    Contracted House Stakeholder Groups.
>
>  Best,
>
>
>
>
>
> Victoria McEvedy
>
> Principal
>
> McEvedys
>
> *Solicitors** and Attorneys *
>
> [image: cid:669FC637-760A-4D2F-B56E-2C180C1870CC]
>
>
>
> 96 Westbourne Park Road
>
> London
>
> W2 5PL
>
>
>
> T:    +44 (0) 207 243 6122
>
> F:    +44 (0) 207 022 1721
>
> M:   +44 (0) 7990 625 169
>
>
>
> *www.mcevedy.eu  *
>
> Regulated by the Solicitors Regulation Authority #465972
>
> This email and its attachments are confidential and intended for the
> exclusive use of the addressee(s).  This email and its attachments may also
> be legally privileged. If you have received this in error, please let us
> know by reply immediately and destroy the email and its attachments without
> reading, copying or forwarding the contents.
>
> This email does not create a solicitor-client relationship and no retainer
> is created by this email communication.
>
>
>
> *From:* Gisella Gruber-White [mailto:Gisella.Gruber-White@xxxxxxxxx]
> *Sent:* 15 September 2009 22:28
> *To:* Olga Cavalli; Julie Hedlund; Victoria McEvedy; Rafik Dammak;
> cdigangi@xxxxxxxx; myoung@xxxxxxxxxxxxxxx; sskshatriy@xxxxxxxxx
> *Cc:* GNSO Secretariat; Gisella Gruber-White
> *Subject:* DOODLE / Constituency Operations Sub Team on Monday 21 Sept
> 2009
>
>
>
> Dear All,
>
>
>
> Please find hereafter a Doodle poll to set a time for the Constituency
> Operations Sub Team call next Monday 21 September 2009.
> *http://www.doodle.com/rnfxyfg3244wygqb
>
> *Please provide your availability and we will confirm the time as soon as
> everyone has responded.
>
> Apologies for the delay in getting this Doodle out to you.
>
> Thank you
> Kind regards
> Gisella
> *
> *----------------------------
> Gisella Gruber-White
> On behalf of GNSO Secretariat
> Internet Corporation for Assigned Names and Numbers (ICANN)
>
> Email: *gisella.gruber-white@xxxxxxxxx
> *Tel: +44 7545 334 360
> Skype ID: gisella.gw
>
>
>
>
> __________ Information from ESET NOD32 Antivirus, version of virus
> signature database 4427 (20090915) __________
>
> The message was checked by ESET NOD32 Antivirus.
>
> http://www.eset.com
>
>
>
> __________ Information from ESET NOD32 Antivirus, version of virus
> signature database 4427 (20090915) __________
>
> The message was checked by ESET NOD32 Antivirus.
>
> http://www.eset.com
>
>
>
>
> --
> Olga Cavalli, Dr. Ing.
> www.south-ssig.com.ar
>
>
>
> __________ Information from ESET NOD32 Antivirus, version of virus
> signature database 4442 (20090921) __________
>
>
>
> The message was checked by ESET NOD32 Antivirus.
>
>
>
> http://www.eset.com
>
>
> __________ Information from ESET NOD32 Antivirus, version of virus
> signature database 4449 (20090923) __________
>
> The message was checked by ESET NOD32 Antivirus.
>
> http://www.eset.com
>



-- 
Olga Cavalli, Dr. Ing.
www.south-ssig.com.ar