RE: [gnso-osc-csg] Actions/Summary: 26 March 2010 Meeting

["Gomes, Chuck" <cgomes@xxxxxxxxxxxx>]

It seems to me that we may be trying to be overly prescriptive and
thereby could create some logistical difficulties.  I certainly support
the concept that GROUP members should be able to attend policy committee
meetings if facilities alllow that, but it could be administratively
challenging to open such meetings up to the public and with sufficient
challenges of meeting management already, I hestitate to complicate that
task further.  Once a policy committee finishes its work, its
recommendations should then go back to the full group for consideration
and ultimately will go to the broader GNSO community for input.  That
would seem more than sufficient to me.
 
Chuck


________________________________

        From: owner-gnso-osc-csg@xxxxxxxxx
[mailto:owner-gnso-osc-csg@xxxxxxxxx] On Behalf Of Rafik Dammak
        Sent: Monday, March 29, 2010 9:48 PM
        To: Julie Hedlund
        Cc: gnso-osc-csg
        Subject: Re: [gnso-osc-csg] Actions/Summary: 26 March 2010
Meeting
        
        
        Hello,
        
        Mary sent her suggestions and there are two alternative: 
         
        #1: "Policy Committee meetings shall be open for attendance by
all {GROUP} members, and, subject to any express provisions otherwise in
a {GROUP} Charter, shall also be open for attendance by the public."
         
        #2: "Policy Committee meetings shall be open for attendance by
all {GROUP} members, and, subject only to the conditions specified in
this Section 8(b), shall also be open for attendance by the public.
These conditions are either that (i) the {GROUP} Charter expressly
restricts attendance at a particular type of Policy Committee meeting;
or (ii) the Policy Committee decides, in its reasonable discretion, that
the nature of a particular Policy Committee meeting is such that
attendance should be limited only to {GROUP} members. Provided that, in
the case of condition (ii), the Policy Committee shall inform all
{GROUP} members of its decision to restrict attendance at the meeting as
soon as practicable and in any case prior to the commencement of the
meeting, and it shall further use reasonable efforts to make public any
decisions taken at that meeting as soon as possible thereafter."

        Regards
        
        Rafik
        
        
        2010/3/27 Julie Hedlund <julie.hedlund@xxxxxxxxx>
        

                Dear Work Team members,
                
                Here are the actions/summary from today's meeting and
posted on the wiki at:
https://st.icann.org/icann-osc/index.cgi?constituency_operations_team..
Please let me know if you have any changes or questions.  Our next
meeting will be held Friday, 09 April at 1300 UTC/0600 PST/0900 EST for
one hour.   Thank you very much.
                
                Best regards,
                
                Julie
                
                Action Items:
                1. Task 1, Subtask 2: (See the wiki at:
https://st.icann.org/icann-osc/index.cgi?constituency_and_stake_holder_g
roup_operations_work_team_task_1_subtask_2. )
                A) CHANGES THROUGH SECTION 8:
                

                *       Work Team members should review all changes
through Section 8. Policy and provide comments to the list not later
than Friday, 01 April. It will be assumed that all changes are agreed to
if no comments are received. 
                *       Rafik Dammak agreed to ask Mary Wong if she had
suggestions for alternative language for Section 8. Policy, paragraph b.
"Committee meetings should be open for attendance by all {GROUP} members
-- and at the election of the Constituency -- to the public." 
                *       Krista Papac agreed to review Claudio DiGangi's
suggested language (added to the wiki) to Section 4. Voting as it also
could be applied to Section 1. Executive Committees to maintain
consistency.
                        

                B) REMAINING SECTIONS: Work Team members should review
the remaining sections of Task 1, Subtask 2 and send comments to the
list: 
                

                *       9. GNSO WG; 
                *       10. Reference to Code of Practice at Annex B
(and Annex B text); 
                *       11. Reference to Handbook on Common Rules and
Principles;   
                *       12. Reference to recommendations applying to
Contracted House Stakeholder Groups; and 
                *       Part IV: Analysis
                        

                
                2. Task 1, Subtask 3: Julie will load the latest version
from Krista on the wiki. Work Team members are requested to review the
document in preparation for the meeting on Friday, 09 April.
                
                3. Task 2: Outreach: Debbie Hughes will provide some
ideas to begin the discussion on the Sub Team. The Sub Team members are:
Debbie (leader), Olga Cavalli, Rafik Dammak, Claudio DiGangi, Chuck
Gomes, and Michael Young.
                
                Summary:
                

                *       Olga noted that Philip Sheppard, the new Chair
of the Operations Steering Committee, has requested that the Work Team
complete its work by 01 June in preparation for the ICANN meeting in
Brussels. Olga explained to Philip that the Work Team might not be able
to complete Task 2, but would complete the remaining subtasks of Task 1.
She recommended that the Work Team should finish Task 1, Subtask 2 by
the next meeting and begin a review of Task 1, Subtask 3, and asked
Krista to send the latest version for Julie to load on the wiki. 
                *       The Work Team discussed additional changes to
Section 1. Elections and Section 4. Voting. Claudio provided revised
language to the list for consideration. Krista agreed to review Section
1. Elections in view of Claudio's revised language. 
                *       The Work Team agreed to retain the previous
changes in Section 5. Voting. Rafik agreed to ask Mary Wong if she had
suggestions for alternative language for Section 8. Policy, paragraph b.
"Committee meetings should be open for attendance by all Constituency
{GROUP} members -- and at the election of the Constituency -- to the
public." 
                *       On Task 2, Olga asked for volunteers for a Task
Sub Team. Debbie Hughes agreed to be the leader of the Sub Team and the
other volunteers were: Olga Cavalli, Rafik Dammak, Claudio DiGangi,
Chuck Gomes, and Michael Young. 
                *