RE: [gnso-osc-csg] Actions/Summary: 26 March 2010 Meeting

["Gomes, Chuck" <cgomes@xxxxxxxxxxxx>]

It's a good question Krista.  With regard to policy working sessions
that occur during ICANN international meetings, the GNSO has a practice
of making those meetings open to the public on a space available basis
except when otherwise stated.  For teleconference meetings, the call
info is usually restricted to identified members or invited guests.
 
Chuck


________________________________

        From: owner-gnso-osc-csg@xxxxxxxxx
[mailto:owner-gnso-osc-csg@xxxxxxxxx] On Behalf Of Papac, Krista
        Sent: Wednesday, March 31, 2010 9:32 AM
        To: Victoria McEvedy; Rafik Dammak; Julie Hedlund
        Cc: gnso-osc-csg
        Subject: RE: [gnso-osc-csg] Actions/Summary: 26 March 2010
Meeting
        
        

        Team,

         

        Can someone explain to me why {GROUPs} would want to open their
Policy Committee Meetings to the public?  

         

        Krista Papac 
        Iron Mountain Digital 
        5530 Bandini Blvd 
        Bell, CA  90201  US 
        Home Office: +1.714.846.8780 
        Mobile: +1.714.865.7655 
        Fax: +1.323.443.3573 
        krista.papac@xxxxxxxxxxxxxxxx
<mailto:krista.papac@xxxxxxxxxxxxxxxx>  

         

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________________________________


        From: owner-gnso-osc-csg@xxxxxxxxx
[mailto:owner-gnso-osc-csg@xxxxxxxxx] On Behalf Of Victoria McEvedy
        Sent: Wednesday, March 31, 2010 4:02 AM
        To: Rafik Dammak; Julie Hedlund
        Cc: gnso-osc-csg
        Subject: RE: [gnso-osc-csg] Actions/Summary: 26 March 2010
Meeting

         

        I think Mary's suggestions are excellent and I support either
version. My view is these committees ---where all the crucial work of
the Groups is done -most definitely need transparency, term limits and
openness, real rotation of members and leaders as well as disclosure of
work and work product -at least within the Group.  This is not currently
happening in some Groups and goes to the very heart of all reforms.  

         

        Best regards,  

         

         

        Victoria McEvedy

        Principal 

        McEvedys

        Solicitors and Attorneys 

         

         

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        From: owner-gnso-osc-csg@xxxxxxxxx
[mailto:owner-gnso-osc-csg@xxxxxxxxx] On Behalf Of Rafik Dammak
        Sent: 30 March 2010 02:48
        To: Julie Hedlund
        Cc: gnso-osc-csg
        Subject: Re: [gnso-osc-csg] Actions/Summary: 26 March 2010
Meeting

         

        Hello,
        
        Mary sent her suggestions and there are two alternative: 

         

        #1: "Policy Committee meetings shall be open for attendance by
all {GROUP} members, and, subject to any express provisions otherwise in
a {GROUP} Charter, shall also be open for attendance by the public."

         

        #2: "Policy Committee meetings shall be open for attendance by
all {GROUP} members, and, subject only to the conditions specified in
this Section 8(b), shall also be open for attendance by the public.
These conditions are either that (i) the {GROUP} Charter expressly
restricts attendance at a particular type of Policy Committee meeting;
or (ii) the Policy Committee decides, in its reasonable discretion, that
the nature of a particular Policy Committee meeting is such that
attendance should be limited only to {GROUP} members. Provided that, in
the case of condition (ii), the Policy Committee shall inform all
{GROUP} members of its decision to restrict attendance at the meeting as
soon as practicable and in any case prior to the commencement of the
meeting, and it shall further use reasonable efforts to make public any
decisions taken at that meeting as soon as possible thereafter."

        
        Regards
        
        Rafik

        2010/3/27 Julie Hedlund <julie.hedlund@xxxxxxxxx>

        Dear Work Team members,
        
        Here are the actions/summary from today's meeting and posted on
the wiki at: 
https://st.icann.org/icann-osc/index.cgi?constituency_operations_team..
Please let me know if you have any changes or questions.  Our next
meeting will be held Friday, 09 April at 1300 UTC/0600 PST/0900 EST for
one hour.   Thank you very much.
        
        Best regards,
        
        Julie
        
        Action Items:
        1. Task 1, Subtask 2: (See the wiki at: 
https://st.icann.org/icann-osc/index.cgi?constituency_and_stake_holder_g
roup_operations_work_team_task_1_subtask_2. )
        A) CHANGES THROUGH SECTION 8:

        *       Work Team members should review all changes through
Section 8. Policy and provide comments to the list not later than
Friday, 01 April. It will be assumed that all changes are agreed to if
no comments are received. 
        *       Rafik Dammak agreed to ask Mary Wong if she had
suggestions for alternative language for Section 8. Policy, paragraph b.
"Committee meetings should be open for attendance by all {GROUP} members
-- and at the election of the Constituency -- to the public." 
        *       Krista Papac agreed to review Claudio DiGangi's
suggested language (added to the wiki) to Section 4. Voting as it also
could be applied to Section 1. Executive Committees to maintain
consistency. 

        B) REMAINING SECTIONS: Work Team members should review the
remaining sections of Task 1, Subtask 2 and send comments to the list: 

        *       9. GNSO WG; 
        *       10. Reference to Code of Practice at Annex B (and Annex
B text); 
        *       11. Reference to Handbook on Common Rules and
Principles;   
        *       12. Reference to recommendations applying to Contracted
House Stakeholder Groups; and 
        *       Part IV: Analysis 

        
        2. Task 1, Subtask 3: Julie will load the latest version from
Krista on the wiki. Work Team members are requested to review the
document in preparation for the meeting on Friday, 09 April.
        
        3. Task 2: Outreach: Debbie Hughes will provide some ideas to
begin the discussion on the Sub Team. The Sub Team members are: Debbie
(leader), Olga Cavalli, Rafik Dammak, Claudio DiGangi, Chuck Gomes, and
Michael Young.
        
        Summary:

        *       Olga noted that Philip Sheppard, the new Chair of the
Operations Steering Committee, has requested that the Work Team complete
its work by 01 June in preparation for the ICANN meeting in Brussels.
Olga explained to Philip that the Work Team might not be able to
complete Task 2, but would complete the remaining subtasks of Task 1.
She recommended that the Work Team should finish Task 1, Subtask 2 by
the next meeting and begin a review of Task 1, Subtask 3, and asked
Krista to send the latest version for Julie to load on the wiki. 
        *       The Work Team discussed additional changes to Section 1.
Elections and Section 4. Voting. Claudio provided revised language to
the list for consideration. Krista agreed to review Section 1. Elections
in view of Claudio's revised language. 
        *       The Work Team agreed to retain the previous changes in
Section 5. Voting. Rafik agreed to ask Mary Wong if she had suggestions
for alternative language for Section 8. Policy, paragraph b. "Committee
meetings should be open for attendance by all Constituency {GROUP}
members -- and at the election of the Constituency -- to the public." 
        *       On Task 2, Olga asked for volunteers for a Task Sub
Team. Debbie Hughes agreed to be the leader of the Sub Team and the
other volunteers were: Olga Cavalli, Rafik Dammak, Claudio DiGangi,
Chuck Gomes, and Michael Young. 
        *         

         

         

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