RE: [gnso-osc-ops] Actions/Summary: 19 May Meeting

["Ray Fassett" <ray@xxxxxxxxx>]

A couple of minor edits, Julie.  Please see below embedded comments in the
action items:

 

  _____  

From: owner-gnso-osc-ops@xxxxxxxxx [mailto:owner-gnso-osc-ops@xxxxxxxxx] On
Behalf Of Julie Hedlund
Sent: Wednesday, May 19, 2010 3:10 PM
To: gnso-osc-ops
Subject: [gnso-osc-ops] Actions/Summary: 19 May Meeting

 

Dear Work Team members,

Below are the action items and a brief summary of the discussion at our 19
May meeting.  Please let me know if you have any questions or changes.
These are posted on our wiki at:
https://st.icann.org/icann-osc/index.cgi?gnso_operations_team.  Please note
that currently we do not have a meeting scheduled in two weeks (02 June),
but we can schedule one if the Work Team decides it needs one because we
have left that slot open on our calendar of meetings.  Thank you.

Best regards,

Julie

Action Items/Discussion

1. ITEMS SENT TO OSC FOR REVIEW/APPROVAL: 2.1 Term Limits, 2.4 Board Seats,
and 5. SOI/DOI: These sections were sent by Ray Fassett to Philip Sheppard
for distribution to the OSC for review and approval. The OSC sent Sections
2.1 and 2.5 to the GNSO Council for consideration on 17 May. On Section 5.0,
Philip Sheppard has proposed to the OSC the following recommendation: "The
OSC recommends to Council: a) the immediate adoption of the attached
operating procedures section 5 on disclosure of interest with the exception
of parts 5.3.2 and 5.3.3; b) that Council request ICANN Staff to create and
maintain a list as specified in 5.3.2 and 5.3.3 of all "entities with which
ICANN has a transaction, contract, or other arrangement (e.g. Registries,
Registrars, Consultants, etc)" with appropriate considerations of privacy by
XX date; c) that upon completion of this list, 5.3.2 and 5.3.3 are
automatically adopted." He asked OSC members to respond to his
recommendation by 23 May.

2. SECTION 3.8 ABSENCES: The Work Team discussed section 3.8.4, paragraph c
concerning how to address absences with respect to Nomination Committee
Appointees (NCAs). They agreed that in the case of an absence, the vote
should automatically go to [Ray: the non-voting NCA Council rep] an
alternate NCA who also is a Council member for the vote, but that there also
should be a process to notify the alternate NCA. Ken agreed to alter both
Section 3.8 and Section 4.0 in any cases where this provision would be
invoked.

3. SECTION 4 VOTING: The Work Team discussed the version of the document
sent by Ken on 18 May and agreed to the changes with some revisions noted,
particularly those that concern the issue with NCA absences noted in Section
3.8.

4. DEADLINE: Ray Fassett requested Ken to make the changes as soon as he can
and to send a redlined version of the documents. The Work Team will have
[Ray: likely not more than one business day i.e. deadline for comments being
this Friday May 21 since we already have a good idea of what these are
about] a week to review and respond to the final changes. He suggested that
there would not be a scheduled meeting in two weeks unless the Work Team
decided it needed one. Upon approval of the final revised documents Ray will
send them to the OSC to review.